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Home My WebLink About09-22-08 TC MinTOWN OF WESTLAKE, TEXAS MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN WORKSHOP September 22, 2008 PRESENT: Mayor Laura Wheat and Aldermen Tim Brittan (arrived at 4:24 p.m.), Larry Corson, Carol Langdon, Don Redding, and Rebecca Rollins. ABSENT: None. STAFF PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Court Administrator Amanda DeGan, DPS Director Don Wilson, Planning and Development Director Eddie Edwards, Assistant to the Town Manager Ginger Awtry, and Administrative Services Director Todd Wood. 1. CALL TO ORDER. Mayor Wheat called the workshop to order at 4:21 p.m. 2. PRESENTATION AND DISCUSSION OF STAFF WORK TO DATE REGARDING POSSIBLE AMENDMENTS TO THE OIL AND GAS WELLS SECTION OF THE TOWN OF WESTLAKE CODE OF ORDINANCES. Town Manager Brymer introduced the item and advised the Board that staff has reviewed ordinances adopted by the Cities of Keller and Southlake and have met with industry representatives to receive technical feedback. Planning and Development Director Edwards reviewed the gas drilling definitions and reviewed the setback impacts at distances of 300, 600, and 1,000 feet, and advised the Board that staff is proposing a 600 foot setback as a base line minimum standard, and a 1,000 foot voluntary setback, which would allow for relaxation of certain Town regulations. Additionally, if a drill site falls within the 300 to 600 foot zone, permission from the property owners within the zone and Board approval would be required. Town of Westlake Board of Aldermen Workshop Minutes September 22, 2008 Page 2 of 3 Mr. Edwards explained that a 200-foot setback is proposed from a drill zone to street right-of--way. Additionally, Mr. Edwards advised the Board that staff is proposing a roadway improvement /repair agreement to account for repair and replacement cost for damage to the roadways due to heavy truck traffic associated with drilling. Mr. Edwards stated that in order to avoid peak water charges, staff is not recommending the use of Town water, and two options have been identified for disposing of waste water. Mr. Edwards explained that staff is proposing atwo-pronged approach to regulating gas well drilling and production, and the process will entail regulatory and zoning regulations. Discussion ensued with regard to requiring specific equipment, the necessity to discuss reciprocity with neighboring cities as it relates to location of drilling activity, setback requirements, defining parameters of special use permit applications, safety issues/concerns, and aesthetic requirements when drilling is complete. Town Attorney Lowry identified three elements for consideration by the Board with regard to drilling: 1) zoning. 2) drilling/building codes, and 3) code enforcement. Alderman Brittan suggested the Board arrange to visit a drill site and observe the fracturing of a well. Mayor Wheat stated that she would like to have further discussion regarding the safety issues related to gas well drilling and production. Town Manager Brymer asked that the Board forward any questions to staff and staff will continue to work on the proposed ordinance and present to the Board at an upcoming workshop. Following discussion by the Board, staff will seek citizen input regarding gas well drilling and production. 3. DISCUSSION OF THE PROPOSED BUDGET FOR FISCAL YEAR OCTOBER 1, 2008 THROUGH SEPTEMBER 30, 2009. Town Manager Brymer presented the proposed revised budget to the Board based on direction from the Board at the September 8, 2008, Aldermen workshop. Discussion ensued regarding the proposed revised budget and the possibility of utilizing Black Smith funds for capital needs when a positive cash flow is achieved. Town Manager Brymer reviewed the capital projects and identified the priority for funding in the 2008-09 proposed budget: Town of Westlake Board of Aldermen Workshop Minutes September 22, 2008 General Project 2008-2009 FY Funding 1. Arts and Sciences Building $5,189 388 2. Stagecoach Hills Paving and Drainage $250,000 3. Glenwyck Trail Extension $15,000 4. Deloitte Trail $25,000 5. FM 1938 Streetscape -Construction 2009-2010 FY 0 6. Dove Road Bridge Expansion -not funded 0 7. Water well for Civic Campus -not funded. 0 Total $5,479,388 Utility Fund Projects 2008-2009 FY Funding 1. TRA Assumption of N 1 Sewer Line $146,501 2. Water Meter Automation Total $27,000 $173,501 Page 3 of 3 The Board agreed to continue the proposed budget discussion at the regular meeting. 4. FUTURE AGENDA ITEMS. No items for discussion. 5. ADJOURNMENT. There being no further business to come before the Board, Mayor Wheat adjourned the workshop at 6:03 p.m. APPROVED BY THE BOARD OF ALDERMEN ON OCTOBER 6, 2008. ATTES ,-~ ~i %- `/, ~?f/Ylli x~ ~Gf~}>is i ~~~~ ~ ' Laura Wheat, Mayor Kit~i Sutter, TRMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN REGULAR MEETING September 22, 2008 PRESENT: Mayor Laura Wheat and Aldermen Tim Brittan, Larry Corson, Carol Langdon, Don Redding, and Rebecca Rollins. ABSENT: None. OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, Facilities and Recreation Director Tro}~ Meyer, DPS Director Don Wilson, Finance Director Debbie Piper, Assistant to the Town Manager Ginger Awrtry, Director of Planning and Development Eddie Edwards, Court Administrator Amanda DeGan, Director of Administrative Services Todd Wood, and Public Works Superintendent Jarrod Greenwood. 1. CALL TO ORDER. Mayor Wheat called the meeting to order at 7:53 p.m. 2. PLEDGE OF ALLEGIANCE. 3. CITIZEN PRESENTATIONS. There was no one present wishing to address the Board. -1. CONSENT AGENDA. Mayor Wheat introduced the consent agenda and asked for a motion. a. Review and approve minutes of the Board of Aldermen regular meeting and workshop and held on September 8, 2008. Town of Westlake Board of Aldermen Regular Meeting Minutes September 22, 2008 Page 2 of 4 b. Resolution No. 08-53 - Consider a Resolution approving an Interlocal agreement for police services with the City of Keller, Texas. MOTION: Alderwoman Rollins made a motion to approve the consent agenda as presented. Alderwoman Langdon seconded the motion. The motion carried by a vote of 5-0. 5. CONSIDER A RESOLUTION ADOPTING THE FY 08/09 BUDGET INCLUDING FINAL AMENDMENTS TO THE FY 07/08 BUDGET FOR THE TOWN OF WESTLAKE. Town Manager Brymer addressed the Board regarding the item. Mr. Brymer stated that the proposed budget includes allocations from the Visitors Association fund for the following - Historical Preservation Society o $30,000 loan for publication and purchase of history books. ^ To be repaid with proceeds of book sales o $5,000 - Public Art Society of Westlake o $10,000 - Marriott Marketing o $1 X0,000 - Proposed Contract for Marketing/Communication Services o $50,000 Mr. Brymer reviewed the Cemetery Fund, and advised that the Board will need to determine the objectives of the Town as they relate to the cemetery. Discussion ensued with regard to the one-time revenue in the upcoming FY, the need to identify new revenue sources, and engaging citizens on the property tax issue, Following discussion by the Board, Town Manager Brymer outlined the following amendments to the proposed budget: - Allocate a portion of the funds for the Muster Plan for a citizen survey. - Reduce line item. for Legislu~ive Consulting line item to $5,000 - Allocate $30,000 loan to the Westlake Historical Preservation Society and request an update from the Board. - Review Westlake Academy projected fund balance in 3`~ Quarter to evaluate available funds (above the 45 day fund balance) to cover Westlake Academy facility improvements ($57,000). - Reduce line item for S~ugerouch Hills Paving/Druirrage P~•ojec•! to $75,000 o Focus on drainage improvements this fiscal year o Address repaving of streets in future budget ToH•n of Westlake Board of Aldermen Regular Meeting Minutes September 22, 2008 Page 3 of 4 MOTION: Alderman Corson made a motion to approve Resolution No. 08-51, adopting the FY 08/09 Budget as amended and described by the Town Manager, including final amendments to the FY 07/08 budget for the Town. Mayor Pro Tem Redding seconded the motion. The motion carried by a vote of 5-0. 6. CONSIDER A RESOLUTION APPOINTING INDIVIDUALS TO SERVE AS MEMBERS OF THE PUBLIC ART SOCIETY OF WESTLAKE. Mayor Wheat introduced the item and asked for a motion. MOTION: Alderwoman Rollins made a motion to approve Resolution No. 08-5~, appointing Kelly Cox, Debra Hale, and Mike Silliman to serve as members of the Public Art Committee of Westlake. Alderwoman Langdon seconded the motion. The motion carried by a vote of 5-0. 7. CONSIDER A RESOLUTION APPROVING THE SUB CONTRACTORS IDENTIFIED BY STEELE & FREEMAN, INC., THE CONSTRUCTION MANAGER AT-RISK, FOR THE CONSTRUCTION OF PHASE I OF THE ARTS AND SCIENCE CENTER PROJECT. Facilities and Recreation Director Meyer addressed the Board regarding the item. MOTION: Mayor Pro Tem Redding made a motion to approve Resolution No. 08- 55, approving the sub contractors identified by the Contractor At Risk for construction of Phase I of the Arts and Sciences Center. Alderwoman Rollins seconded the motion. The motion carried by a vote of 5-0. 8. FUTURE AGENDA ITEMS. Each member presented their respective item. - Consider changing name of Board of Aldermen to City Council. Requested by A/dermal: Britian. Alderman Corson seconded the motion to bring the item forward for discussion. - Consider discussion of storm water drainage. Requested by Alderman Corson. o Stagecoach Hills o Phase III in Vaquero o Exploration of the appropriate relationship the Town should have with its neighboring communities relative to shared storm water drainage challenges. Town of Westlake Board of Aldermen Regular Meeting Minutes September 22, 2008 Page 4 of 4 Alderwoman Langdon seconded the motion to bring the items forward for discussion within the next month. - Consider coordinating a tour of the Keller Police Services Facility. Requested by Alderman Corson. Alderwoman Langdon seconded the motion to coordinate a tour of the Keller Police Services facility within the next two months. 9. BOARD CALENDAR. Mayor Wheat reviewed the Board calendar. - Joint Board of Aldermen/Planning & Zoning Commission land use/zoning training o Monday, 9/29/08, 6-8 p.m., Town Hall offices, Court Room - Metroport Chamber of Commerce State of Cities o Tuesday, 10/7, 11 a.m. - 1 p.m., Trophy Club County Club - Arbor Day Celebration o Saturday, 10/1 1, 8 a.m.- 3 p.m., Glenwyck Farms park area - Texas Municipal League Annual Conference and Exhibition 0 10/28 - 10/31/08, San Antonio, Texas - Christmas Tree Lighting o Tuesday, 12/2/08, 6:30 p.m. 10. ADJOURNMENT. There being no further business, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Mayor Pro Tem Redding made a motion to adjourn the meeting. Alderwoman Langdon seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 9:22 p.m. APPROVED BY THE BOARD OF ALDERMEN ON OCTOBER 6, 2008. Laura Wheat, Mayor ATTEST/ .. Kim utter, 7`RMC, Town Secretary