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Home My WebLink About08-25-08 TC MinTOWN OF WESTLAKE, TEXAS MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN WORKSHOP August 25, 2008 PRESENT: Mayor Laura Wheat and Aldermen Tim Brittan, Carol Langdon, and Rebecca Rollins. ABSENT: Aldermen Larry Corson and Don Redding. STAFF PRESENT: Town Manager Thomas Brymer, Town Attorney Matthew Boyle, Town Secretary Kim Sutter, Public Works Superintendent Jarrod Greenwood, Facilities and Recreation Director Troy Meyer, Court Administrator Amanda DeGan, DPS Director Don Wilson, Planning and Development Director Eddie Edwards, and Assistant to the Town Manager Ginger Awtry. 1. CALL TO ORDER. Mayor Wheat called the workshop to order at 4:17 p.m. 2. PRESENTATION AND DISCUSSION OF PROPOSED BUDGET FOR FISCAL YEAR OCTOBER 1, 2008, THROUGH SEPTEMBER 30, 2009. Town Manager Brymer addressed the Board regarding the item, and reviewed the fiscal year 2007-2008 milestones, the means to achieve the strategic priorities, General, Utility, and Visitor Association Funds projected revenues and expenditures, the Property Tax Reduction, 4B Economic Development, and the Debt Service, Cemetery, Internal Services, and the Arts and Sciences Center Funds for FY 2008-2009. Additionally, Mr. Brymer reviewed the staffing costs, proposed service level adjustments (including the addition of 2.5 employees), and sales tax history since FY 2004. Mr. Brymer added that the major increase in projected expenditures is related to capital project expenditures (namely the Arts & Sciences Center building). Mr. Brymer reminded the Board that the proposed budget contemplates a utility rate increase as presented to the Board in July 2008. ToH~n of Westlake Board of Aldermen Workshop Minutes August 25, 2008 Page 2 of 3 Mayor Wheat advised that the she did not feel the Board raised any objections to the utility rate increase; however, the rate increase should be communicated to the community prior to implementation. Town Manager Brymer advised the Board that the Public Arts Society of Westlake has submitted a $60,000 funding request for the Board's consideration. Mr. Kai Fisher, General Manager for the Marriott Solana, addressed the Board regarding the Marriott Solana's $383,940 funding request. Town Manager Brymer advised that the proposed budget contemplates funding $150,000 of the Marriott's request. Additionally, Mr. Brymer stated that, if the Board chooses to fund the proposal, he would recommend a contract to identify measures of success of the program. Town Manager Brymer reviewed the funded capital improvement projects totaling $4.7 million, and unfunded capital improvements projects totaling $30 million. During the budget presentation and discussion by the Board, Alderwoman Langdon expressed an interest in negotiating for other services with the City of Keller such as library and aquatic center access. The Board expressed an interest in touring the Keller police services facility. Town Manager Brymer reviewed the five-year projection assumptions and the financial forecast with the Board. Mayor Wheat suggested staff review the request of the Public Art Society in the context of the budget and schedule for discussion at the September 8, 2008, workshop. Town Manager Brymer advised the Board that a public hearing will be conducted at the September 8, 2008, regular meeting to receive input on the FY 2008-2009 proposed budget. Additionally, the Board will also consider adoption of the budget at the September 8, 2008, regular meeting. 3. PRESENTATION AND DISCUSSION OF A STATUS REPORT ON CONSTRUCTION OF THE ARTS AND SCIENCES CENTER. Facilities and Recreation Director Meyer addressed the Board regarding the item. Mr. Meyer advised that bids were received on August 21, 2008, and will be presented to the Board at the September 8, 2008, workshop meeting. 4. FUTURE AGENDA ITEMS No items were submitted for consideration. ToH-n of Westlake Board of Aldermen Workshop Minutes August 25, 2008 5. ADJOURNMENT. Page 3 of 3 There being no further business to come before the Board, Mayor Wheat adjourned the workshop at 7:20 p.m. APPROVED BY THE BOARD OF ALDERMEN ON SEPTEMBER 8, 2008. Lain Wheat, Mayor ATTEST i ,~_ 1 ~`' Ki . Sutter, RMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN REGULAR MEETING August 25, 2008 PRESENT: Mayor Laura Wheat and Aldermen Tim Brittan, Carol Langdon, and Rebecca Rollins. ABSENT: Aldermen Larry Corson and Don Redding. OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Matthew Boyle, Town Secretary Kim Sutter, Facilities and Recreation Director Troy Meyer, DPS Director Don Wilson, Finance Director Debbie Piper, Assistant to the Town Manager Ginger Awtry, Director of Planning and Development Eddie Edwards, and Court Administrator Amanda DeGan. 1. CALL TO ORDER. Mayor Wheat called the meeting to order at 7:32 p.m. 2. PLEDGE OF ALLEGIANCE. Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZENS' PRESENTATIONS. There was no one present wishing to address the Board. -I. CONSENT AGENDA. Mayor Wheat introduced the consent agenda and requested a motion. a. Review and approve minutes of the Board of Aldermen workshop held on July 28, 2008. Town of Westlake Board of Aldermen Regular Meeting Minutes August 25, 2008 Page2of3 b. Review and approve minutes of the Board of Aldermen regular meeting held on August 11, 2008 c. Resolution No. OS-50 -Consider approval of a resolution supporting locally enforced motor vehicle idling limitations for the North Central Texas region and enter into a Memorandum of Agreement (MOA) with the Texas Environmental Quality Commission. MOTION: Alderwoman Langdon made a motion to approve the consent agenda as presented. Alderwoman Rollins seconded the motion. The motion carried by a vote of 4-0. 5. CONSIDER AN ORDINANCE AMENDING SECTION 18-2 OF THE TOWN OF WESTLAKE CODE OF ORDINANCES WHICH REGULATES ON-SITE SEWAGE FACILITIES (SEPTIC SYSTEMS). Planning and Development Director Edwards explained that the Town has contracted with the Tarrant County Health Department to provide plan review and inspection services for on-site sewage facilities since 1997, and the requirements of the To«~n's ordinance, adopted prior to contracting for services, is no longer needed. MOTION: Alderman Brittan made a motion to adopt Ordinance No. 598, amending section 18-2 from the Code of Ordinances which regulates on-site sewage facilities. Alderwoman Langdon seconded the motion. The motion carried by a vote of 4-0. 6. FUTURE AGENDA ITEMS. No items were submitted for consideration. 7. BOARD CALENDAR. Mayor Wheat reviewed the Board calendar. - Joint Regional Meeting with Roanoke, Trophy Club and Northwest ISD 0 9/]0/08, 6:30 p.m., Roanoke City Hall Westlake Academy Strategic Planning Retreat 0 9/]2/08 - 9/13/08 - Corporate Neighbors Reception 0 9/18/08, 5:30 - 7:30 p.m. @ the home of Doug and Laura Wheat - Joint Board of Aldermen/Planning & Zoning Commission land use/zoning training 0 9/29/08, 6-8 p.m., Town Hall offices, Municipal Court Room - Arbor Day Celebration 0 10/11/08, Glen Wyck Farms park area, Time TBA - Texas Municipal League Annual Conference and Exhibition Town of Westlake Board of Aldermen Page 3 of 3 Regular Meeting Minutes August 25, 2008 o l OJ28 - 10131/08, San Antonio, Texas 8. ADJOURNMENT. There being no further business, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Alderwoman Langdon made a motion to adjourn the meeting. Alderman Brittan seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 7:39 p.m. APPROVED BY THE BOARD OF ALDERMEN ON SEPTEMBER 8, 2008. ;~ _~~- Lau~fa Wheat, Mayor ATTE$T:'~ ~' .// -~~ ~~ ink Sutter, 1`RMC, Town Secretary