HomeMy WebLinkAbout08-11-08 TC MinMINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN REGULAR MEETING
August 11, 2008
PRESENT: Mayor Laura Wheat and Aldermen Tim Brittan, Larry Corson, Carol Langdon.
and Rebecca Rollins.
ABSENT: Alderman Don Redding.
OTHERS PRESENT: Town Manager Thomas Brymer, Towm Attorney Matthew Boyle,
Town Secretary Kim Sutter, Facilities and Recreation Director
Troy Meyer, DPS Director Don Wilson, Finance Director Debbie
Piper, and Assistant to the Town Manager Ginger Awtry.
1. CALL TO ORDER.
Mayor Wheat called the meeting to order at 8:24 p.m.
2. CITIZENS' PRESENTATIONS.
There was no one present wishing to address the Board.
3. CONSENT AGENDA.
Mayor Wheat introduced the consent agenda and requested a motion.
a. Review and approve minutes of the Board of Aldermen regular meeting held on July
28, 2008.
c. Consider approval of a $624 Increase to the Town Manager's approved interim
housing allowance during his transition period to permanent housing for his
employment with the Town of Westlake.
Town of Westlake Board of Aldermen
Regular Meeting Minutes
August 11, 2008
Page 2 of 3
MOTION: Alderman Corson made a motion to approve the consent agenda, with the
exception of item "b". Alderwoman Rollins seconded the motion. The
motion carried by a vote of 3-0, with Alderwoman Langdon out of the
room at the time of vote.
b. Resolution 08-49 - Consider a Resolution authorizing an agreement with Pivot
Building Services and the Town of Westlake for janitorial services at the Westlake
Civic Campus.
Facilities and Recreation Director Meyer responded to questions raised by Alderwoman
Langdon in regard to the janitorial services contract. Additionally, Mr. Meyer advised
the Board that afull-time day porter service is included as opposed to the part-time
service utilized in the previous year.
MOTION: Alderman Brittan made a motion to approve Resolution No. 08-49, as
presented. Alderwoman Langdon seconded the motion. The motion
carried by a vote of 4-0.
4. PRESENTATION AND DISCUSSION OF A STATUS REPORT ON
CONSTRUCTION OF THE ARTS AND SCIENCES CENTER.
Facilities and Recreation Director Meyer addressed the Board regarding the item. Mr.
Meyer advised the Board that the pre-bid subcontractor conference was well attended,
and the construction bids are due back to the Town on August 21, 2008. Following the
bid opening, the bids will be reviewed by the Building Committee and subsequently by
the Board of Aldermen.
Mr. Meyer briefly outlined the structure of the bid document:
Base bid Science, open space, and foundation for black box.
Phase 1 Science portion, open space, shell for black box and art.
Phase 2 Complete building
Interior finish out options
The next report will be given at the August 25, 2008, meeting.
5. PRESENTATION AND DISCUSSION OF QUARTERLY FINANCIAL REPORTS
FOR THE QUARTER ENDING JUNE 30, 2008.
Finance Director Piper reviewed the quarterly financial reports for the quarter ending
June 30, 2008. Mrs. Piper reviewed the expenditures, revenue and balances for the
General, Utility, and Visitors Association Funds.
Board discussion ensued regarding the report.
Town Manager Brymer advised that staff will closely monitor the sales tax and hotel
occupancy tax.
ToH~n of Westlake Board of Aldermen
Regular Meeting Minutes
August 1 1, 2008
Page 3 of 3
Alderwoman Rollins mentioned the taxes charged to cell phone users as a possible
revenue source, if the Town is not currently receiving. Additionally, Alderwoman
Rollins advised that a new cemetery tax has been proposed and could be a consideration
for maintenance of the cemetery.
6. FUTURE AGENDA ITEMS.
No items «~ere submitted for consideration.
7. BOARD CALENDAR.
Mayor Wheat reviewed the Board calendar.
- Special Board of Trustees Meeting
8/21/08, 9:30 a.m., Town Hall offices, Municipal Court Room
- Back to School Night
8/21 /08, 5 p.m. registration
Teacher Welcome Back Breakfast
8/22/08, 8 a.m. - 9 a.m., Academy Dining Hall
- Corporate Neighbors Reception
9/l 8/08, x:30 - 7:30 p.m. @ the home of Doug and Laura Wheat
- Joint Board of Aldermen/Planning &, Zoning Commission land use/zoning
training
9/29/08, 6-8 p.m., Town Hall offices, Municipal Court Room
- Texas Municipal League Annual Conference and Exhibition
10/28 - 10/31 /08, San Antonio, Texas
8. ADJOURNMENT.
There being no further business, Mayor Wheat asked for a motion to adjourn the meeting.
MOTION: Alderwoman Rollins made a motion to adjourn the meeting. Alderwoman
Langdon seconded the motion. The motion carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 8:46 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 25, 2008.
~~[.c~r ~ ~ta'
Laura Wheat, Mayor
ATTEST:
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Kim Sutter, TRMC, Town Secretary