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Home My WebLink About05-19-08 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN REGULAR MEETING May 19, 2008 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Kevin Maynard, Don Redding, Pete Steger, Bob Timmerman, Mayor-elect Laura Wheat, Aldermen-elect Rebecca Rollins, Carol Langdon, and Tim Brittan. ABSENT: None. OTHERS PRESENT: Town Manager Tom Br}'mer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, Finance Director Debbie Piper, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, and Assistant to the Town Manager Ginger Aw~try. 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:07 p.m. 2. PLEDGE OF ALLEGIANCE. Westlake Academy students led the pledge of allegiance to the United States and Texas Flags. 3. CITIZENS' PRESENTATIONS. Mr. Rick Rennhack, 176? Hidden Springs Court, expressed his appreciation to Mayor Scott Bradley for Isis leadership Mayor Bradley recognized his family members who were in attendance: Mrs. Kelly Bradley. wife; Mr. Joe A. Bradley, father; Mrs. Brooke Nicholson, daughter; and his grandchildren, Riley and Reece Nicholson. Mrs. Barbara Brizuela expressed her appreciation to Mayor Bradley for his leadership, his belief that public education can be something more, and his dream for a community school ToH~n of Westlake Board of Aldermen Regular Meeting May 19, 2008 Page 2 of 6 in the Town of Westlake and his endurance and perservance to make the dream a reality. Mrs. Brizuela also recognized Mayor Pro Tem Redding for his role as a founder of the school. -1. CONSENT AGENDA. Ma}'or Bradley introduced the consent agenda and asked for a motion. A. Review and approve minutes of the Board of Aldermen ~iorkshop and regular meetings held on April 28, ?008. B. Review and approve minutes of the Board of Aldermen workshop and regular meetings held on May ~, ?008. C. Review and approve any outstanding bills. MOTION: Alderman Steger made a motion to approve the consent agenda as presented. Alderman Maynard seconded the motion. The motion carried by a vote of 5- 0. ~. CONSIDER AN ORDINANCE CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE GENERAL AND SPECIAL ELECTIONS HELD ON MAY 10, 2008. Mayor Bradley read the ordinance canvassing the returns and declaring the results of the general and special elections held on May 10, ?008. MOTION: Alderman Timmerman made a motion to adopt Ordinance No. _59.I, canvassing the general and special elections held on May 10, ?008. Alderman Maynard seconded the motion. The motion carried by a vote of ~- 0. 6. ADMINISTER OATHS OF OFFICE TO NEWLY ELECTED OFFICIALS. Mayor Bradley expressed his appreciation to the Board for their service to the community. Town Secretary Sutter administered the Oath of Office to the following ne~~1y elected officials: • Laura Wheat, Mayor-elect • 'Rebecca Rollins, Alderwoman-elect • Carol Langdon, Alderwoman-elect • Tim Brittan, Alderman-elect Town of Westlake Board of Aldermen Regular Meeting May 19, 2008 Page 3 of 6 7. RECOGNITION OF OUTGOING BOARD MEMBERS AND APPOINTED OFFICIALS. Mayor Wheat recognized out-going Board members Scott Bradley, Bob Timmerman. Pete Steger and Kevin Maynard and presented each with a clock to thank them for their gift of "time'" while serving on the Board, and also presented each of the outgoing members spouses with a bouquet of flowers. 8. PRESENTATION BY STATE REPRESENTIVE VICKI TRU[TT. State Representative Vicki Truitt (District 98) presented a certificate issued by Texas Governor Rick Perry to Scott Bradley in recognition of his years of leadership to the Town. Mr. Scott Bradley expressed his appreciation to the Town and its residents for allowing him to serve the to~~~n for so many years. 9. CONTINUE A PUBLIC HEARING AND CONSIDER AN ORDINANCE APPROVING AN APPLICATION FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, BY REMOVING APPROXIMATELY 107 ACRES FROM PLANNED DEVELOPMENT 3-PLANNING AREA 3 (PD 3-3) AND REZONING THAT ACREAGE TO BE CALLED PLANNED DEVELOPMENT 3-PLANNING AREA 12 (PD 3-12) GENERALLY LOCATED NORTH OF DOVE ROAD AND EAST OF J.T. OTTINGER. Town Manager Brymer addressed the Board regarding the case and advised the Board that the Planning and Zoning Commission voted unanimously to continue the Public Hearing to the May 22, 2008, Planning and Zoning Commission meeting. Mr. Brymer recommended the Board continue to the Public Hearing to the June 9, 2008, Board of Aldermen meeting. Mayor Wheat continued the public hearing. There being no one requesting to speak, Mayor Wheat requested a motion to continue the public hearing to ,Tune 9, 2008. MOTION: Mayor Pro Tem Redding made a motion to continue the public hearing to ,tune 9, 2008, at 7:00 p.m. Alderman Corson seconded the motion. "I'he motion carried by a vote of 5-0. 10. CONSIDER AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF THE TOWN'S GENERAL OBLIGATION BOND, SERIES 2008 IN THE AMOUNT OF $2.SM FOR THE CONSTRUCTION AND ASSOCIATED COSTS OF THE ARTS ANU SCIENCES CENTER. Town of Westlake Board of Aldermen Regular Meeting May 19, 2008 Page 4 of 6 Mr. Jason L. Hughes, Vice President of First Southwest Company, addressed the Board regarding the item. Mr. Hughes presented the Board a summary of the Bond Sale: o $2.5 million in GO Bonds were sold via a competitive private placement o Twenty year amortization with level debt service -May 2009 to May 2028 o First coupon -November 1, 2008 o The Town received bids from three (3) banks: ^ Houton Community Bank ^ Bank of America ^ TIB o Total debt service - $3,636,865.33 o Average annual debt service - $181,843.27 o Bonds are callable at anytime Mr. Hughes advised the Board that the funds from the sale would be available June 19, 2008. Mr. Leroy Graunder, McCall, Parkhurst and Horton, L.L.P., was present to address questions from the Board. MOTION: Alderman Corson made a motion to adopt Ordinance No. 595, authorizing the issuance and sale of $2.SM in General Obligation Bonds, Series 2008; providing for the security for and payment of said bond; providing an effective date; and enacting other provisions relating to the subject. Mayor Pro Tem Redding seconded the motion. The motion carried by a vote of 5-0. 11. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH AIL INVESTMENT, L.P. GRANTING THE USE OF A 10' UNDERGROUND WATER UTILITY EASEMENT. Facilities and Recreation Director Meyer addressed the Board regarding the item. Mr. Meyer advised the Board that the easement is necessary to accommodate the construction of the Arts and Sciences Center building as well as future expansion of the campus. MOTION: Mayor Pro Tem Redding made a motion to approve Resolution No. 08-30, authorizing the Town Manager to enter into an agreement with AIL Investments, L.P. granting the use of a 10' underground water utility easement. Alderwoman Rollins seconded the motion. The motion carried by a vote of 5-0. Town of Westlake Board of Aldermen Regular Meeting May 19, 2008 Page 5 of 6 12. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH ATMOS ENERGY FOR THE RELOCATION OF APPROXIMATELY 775 FEET OF GAS LINE LOCATED ON THE CIVIC CAMPUS. Public Works Superintendent Greenwood addressed the Board regarding the item. Mr. Greenwood advised the Board that the relocation of the gas utility line will be preformed under the direction of ATMOS, and is necessary to accommodate the construction of the Arts and Sciences Center building as well as future expansion of the campus. MOTION: Alderman Brittan made a motion to approve Resolution No. 08-31, authorizing the Town Manager to enter into an agreement with ATMOS Energy for the relocation of approximately 775 feet of gas line located on the Civic Campus. Alderwoman Langdon seconded the motion. The motion carried by a vote of 5-0. 13. CONSIDER A RESOLUTION APPROVING: A. Acceptance of a gift to assist the funding of the construction of the new Westlake Academy Arts & Sciences Building Project; B. Application of the gift towards the Arts portion of the Arts & Sciences Building Project; C. Naming a portion of the Arts & Sciences Building Project; D. Authorization of the interim use of the Westlake Academy Foundation naming guidelines for the Arts & Sciences Building Project; E. Directing the Town Manager to prepare a draft policy for naming all Town facilities for the Board's consideration. Town Manager Brymer introduced the item and advised the Board that a donation of $500,000 has been received and will be applied toward the construction of the Arts portion of the Arts and Sciences Center building located at the Westlake Civic Campus. Mr. Brymer advised the Board that the proposed resolution calls for the naming of the Black Box Theater as the "Sam W. Lee Theater" in honor and recognition of the late Mr. Lee, a Westlake resident for almost 30 years. On behalf of the Board and the Town, Mayor Wheat expressed her appreciation for the generous donation. Mayor Wheat recognized Mts. Margaret Lee, Mr. Juan Prado, and Mr. John Paige, who were in attendance. MOTION: Alderwoman Langdon made a motion to approve Resolution No. 08-32, as presented. Mayor Pro Tem Redding seconded the motion. The motion carried by a vote of 5-0. Town of Westlake Board of Aldermen Regular Meeting May 19, 2008 I-t. BOARD CALENDAR. Ma}~or Wheat reviewed the council calendar: - Planning and Zoning Commission - 5/22/08, 6 p.m. - Historical Preservation Society meeting - 5/22/08. 5 p.m. - Decoration Day event - 5/26/08, 6 to 8:30 p.m. - Arts and Sciences Center groundbreaking - 6/5/08, 12 noon - Board of Trustees meeting - 6/9/06, 6 p.m. - Board of Aldermen meeting - 6/9/08, 7 p.m. - Strategic Planning Retreat - 6/12 - 6/13 or 6/l 6 - 6/17 - Westlake Academy Foundation meeting - 6/12/08, 8:30 a.m. - Teas Student Housing Authority meeting, 6/17/08, 5:30 p.m. - Tesas Municipal League Newly Elected Officials training • 7/25 - 7/26/08, Austin, 7:30 a.m. • 8/8 - 8/9/08, Austin, 7:30 a.m. Page 6 of 6 Due to a scheduling conflict. the Strategic Planning Retreat will be rescheduled to .tune 27 and ,Lune 28, 2008. Mayor Wheat invited all in attendance to the dining hall for a reception to recognize all outgoing and incoming elected and appointed officials. 1~. ADJOURNMENT. There being no futher business. Mayor Vdheat asked for a motion to adjourn the meeting. MOTION: Alderman Brittan made a motion to adjourn the meeting. Alder~~~oman Langdon seconded the motion. The motion carried by a vote of 5-0. Ma}~or Wheat adjourned the meeting at 7:59 p.m. APPROVED BY THE BOARD OF ALDERMEN ON JUNE 9, 2008. Laura Wheat, Mavor AT~•ES'I': .~ inj Sutter.~TRMC, Town Secretary