HomeMy WebLinkAbout05-05-08 TC MinTOWN OF WESTLAKE, TEXAS
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN WORKSHOP
MAY 5, 2008
PRESENT: Mayor Scott Bradley and Aldermen Larry Corson (arrived at 4:17), Kevin Maynard,
Don Redding, and Pete Steger.
ABSENT: Alderman Bob Timmerman.
STAFF PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town
Secretary Kim Sutter, Director of Planning and Development Eddie
Edwards, Facilities and Recreation Director Troy Meyer, and Public
Works Superintendent Jarrod Greenwood.
1. CALL TO ORDER.
Mayor Bradley called the pre-board meeting to order at 3:12 p.m.
2. DISCUSS PROPOSED AMENDMENTS TO THE OIL & GAS WELLS
ORDINANCE.
Town Manager Brymer reminded the Board that at the April 28, 2008, workshop, the Board
was presented a list of policy options and the Board selected the following policy option
with regard to the proposed Oil/Gas Drilling and Pipeline ordinance:
• Allow oil/gas operations in all zoning districts b~SUP with more stringent site
operation and application technical standards that include 1,000 feet spacing
from structures.
,.
Town of Westlake Board of Aldermen
Workshop
May 5, 2008
Page 2 of 4
Town Manager Brymer reviewed the following sections of the draft ordinance. Town
Manager and Board member comments are listed with the respective section:
To is Comments
On Site Operation Requirements
o On-site chemical and hazardous o Suggested be associated with inspection
material storage; or periodic reporting requirements.
o Prohibiting salt water or other o Disposal wells are prohibited in Town.
disposal wells; o Possibility of having Keller Police
o Remotely monitored access control Department or Fire Department monitor.
system requirements;
o Requirement for security camera.
Operations and Equipment Practices and
Standards
o Requirement to prevent and control
offensive odor, noise, dust, fumes,
and vibrations;
o Lighting controls and standards;
o Noise regulations monitoring with
1,000 feet of protected uses as well
as requirement for a noise
management plan;
o Noise management measures as well o Compression facility is prohibited in
as production of compression Town.
facilities in the Town.
Reworking of well notice
0 30 days versus 20 days notice. o Is 20 days adequate?
Supplement Drilling
o Directional drilling of a well not o Audience member advised that
abandoned (adequate language?) horizontally drilling typically does not
exceed 1 '/z miles.
Abandonment of Wells and Pipelines
o Requirement to plug and clean site o What is the Railroad Commissions
within 60 days of abandonment; definition of Abandonment?
o New permit required to drill o New permit required to redrill
abandoned well. abandoned well.
Remedies of Town Add additional remedy to include other
remedies as allowed by law. (Health,
safety, and welfare concerns).
Variance
o Granted by Board of Aldermen o Board to decide procedures.
o Counsel to analyze difference between
variance and SUP and harmonize if
difference.
Town of Westlake Board of Aldermen
Workshop
May 5, 2008
Page 3 of 4
Oil and Gas Pipeline Standards
o General requirements and Minimum
Design Standards
No pipeline permit without SUE
for wells in Town;
- Requirements for such pipelines.
- Impact future land platted for
residential use;
- Insurance requirements - are
they adequate?
Following the discussion, Alderman Corson expressed his support for the Board to utilize a
logical, sequential process for reviewing the ordinance as he has concerns with 1) working
off another town's document and the possibility of overlooking issues that are not addressed
in the ordinance; and 2) the policy issue as gas well drilling is a highly technical issue that
has a high priority in terms of land use.
Aldermen Corson and Redding expressed their desire to seek input from an oil and gas
expert to review the ordinance.
Alderman Maynard stated the he would support receiving input from someone who does not
have a vested interest in the Town and cannot gain from the adoption of the ordinance.
Discussion ensued with regard to the advantages and disadvantages of adopting the
ordinance at this time and revising at a later date as situations arise.
Mayor Pro Tem Redding expressed his desire to have someone review and explain the
various sections and the impact of each.
Mayor Bradley suggested that personnel from the cities of Southlake and Keller be asked to
provide input on the content of the ordinance based on their experiences.
Alderman Corson restated his desire to have staff prepare a timeline for revising the
ordinance.
Town Manager Brymer advised the Board that he would estimate a 60 to 90 day timeframe
for staff to thoroughly conduct the necessary research related to land use and technical
review and present the recommendations to the Board.
3. REVIEW OF REGULAR AGENDA ITEMS.
This item was not discussed.
Town of Westlake Board of Aldermen
Workshop
May 5, 2008
4. ADJOURNMENT.
Page 4 of 4
There being no further business to come before the Board, Mayor Bradley declared the pre-
board meeting adjourned at 5:50 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON MAY 19, 2008.
ATTEST:
Scott Bradley, ayor
Sutter, TRMC, Town Secretary
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN REGULAR MEETING
May 5, 2008
PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Kevin Maynard, Don Redding,
Pete Steger, and Bob Timmerman.
ABSENT: None.
OTHERS PRESENT: Town Manager Tom Brymer, Town Attorney Stan Lowry, Town
Secretary Kim Sutter, Finance Director Debbie Piper, Facilities and
Recreation Director Troy Meyer, Public Works Superintendent Jarrod
Greenwood, and Assistant to the Town Manager Ginger Awtry.
1. CALL TO ORDER.
Mayor Bradley called the meeting to order at 7:05 p.m.
2. CITIZENS' PRESENTATIONS.
Mr. Rick Rennhack, 1762 Hidden Springs, Westlake, addressed the Board regarding gas
well drilling setbacks, and presented the Board a petition in support of anon-negotiable
minimum distance of 1,000 feet from any approved drill site to the nearest residential
dwelling, and 1,500 feet from a drill site to the nearest school, hospital, or church.
Mr. Stephen Thornton, 13187 Thornton Drive, Westlake, presented the Board with his "Gas
Lease Proposal for Stagecoach Farm.
Town of Westlake Board of Aldermen
Regular Meeting
May 5, 2008
Page 2 of 5
3. CONSIDER A RESOLUTION AUTHORIZING AN AGREEMENT WITH STEELE
& FREEMAN, INC. FOR CONSTRUCTION MANAGER AT-RISK SERVICE FOR
THE WESTLAKE ARTS AND SCIENCES CENTER BUILDING PROJECT
LOCATED ON THE WESTLAKE CIVIC CAMPUS.
Facilities and Recreation Director Meyer addressed the Board regarding the item. Mr.
Meyer advised the Board that eight (8) responses to the RFQ's were received, and three (3)
were chosen for consideration by the Building Committee. Mr. Meyer advised the Board
that the Building Committee is recommending the selection of Steele and Freeman, Inc. to
serve as the construction manager at-risk for the project.
Alderman Corson inquired as to the impact to the estimated construction cost of $3.5 million
and at what point a decision would be made with regard to pouring the entire foundation for
the project as well as the science portion of the building.
Facilities and Recreation Director Meyer responded that the cost of services is well within
the $3.SM estimate. Mr. Meyer stated that the contractor will meet with the architect and
should be able to provide a firm estimate by the end of the month. Additionally, Mr. Meyer
advised the Board that a decision to pour the entire foundation cannot be made at this time.
Mayor Pro Tem Redding stated that based on discussions of the Building Committee, the
intent is to find a means to accomplish the pouring of the entire foundation during the first
phase.
MOTION: Alderman Corson made a motion to approve Resolution No. 08-25,
authorizing an agreement with Steele & Freeman, Inc. for construction
manager at-risk services for the Westlake Arts and Sciences Center building
project located on the Westlake Civic Campus. Alderman Maynard seconded
the motion. The motion carried by a vote of 5-0.
4. CONSIDER A RESOLUTION AUTHORIZING AN AGREEMENT WITH NORTH
TEXAS CONTRACTING, INC. FOR THE RELOCATION OF APPROXIMATELY
1,400 LF WATER AND 710 LF SANITARY SEWER LINES AS INCLUDED IN THE
CONTRACT.
Facilities and Recreation Director Meyer addressed the Board regarding the item and stated
that the Town is serving as the general contractor. Mr. Meyer advised the Board that the
relocation is necessary to accommodate the addition of the Arts and Sciences center building
and will also facilitate future expansion of the Academy. Mr. Meyer added that the chosen
contractor was the low bidder.
Mr. Meyer explained that North Texas Contracting, Inc. will remove the gas line and Atmos
will install the new gas line.
MOTION: Alderman Steger made a motion to approve Resolution No. 08-26,
authorizing an agreement with North Texas Contracting, Inc. for the
Town of Westlake Board of Aldermen
Regular Meeting
May 5, 2008
Page 3 of 5
relocation of approximately 1,400 LF water and 710 LF sanitary sewer lines.
Mayor Pro Tem Redding seconded the motion.
Alderman Corson complimented Mr. Meyer for his efforts related to the project.
VOTE ON
MOTION: The motion carried by a vote of 5-0.
5. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO
ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF FORT
WORTH FOR THE ENVIRONMENTAL COLLECTION CENTER AND
HOUSEHOLD HAZARDOUS WASTE PROGRAM.
Public Works Superintendent Greenwood addressed the Board regarding the item.
Alderman Corson asked that staff provide adequate notice to residents regarding any town
wide clean up events.
MOTION: Mayor Pro Tem Redding made a motion to approve Resolution No. 08-27,
authorizing the Town Manager to enter into an interlocal agreement with the
City of Fort Worth for the environmental collection center and household
hazardous waste program. Alderman Maynard seconded the motion. The
motion carried by a vote of 5-0.
6. DISCUSS AND CONSIDER RECOGNITION FOR OUTGOING PUBLIC
OFFICIALS.
Town Manager Tom Brymer addressed the Board regarding the item, and requested the
Board authorize staff to arrange for the appropriate recognition of outgoing public officials.
MOTION: Alderman Corson made a motion to consider recognition for any outgoing
public officials. Alderman Steger seconded the motion. The motion carried
by a vote of 5-0.
7. CONSIDER A RESOLUTION RATIFYING THE ACCEPTANCE AND
EXECUTION OF AN AGREEMENT WITH AHIN GUMP STRAUSS HAVER &
FELD, LLP FOR LEGISLATIVE SERVICES RELATED TO THE ACADEMY.
Town Manager Brymer addressed the Board regarding the item, and advised the Board that
funding for this item has not be included in the FY 2007-2008 budget.
Discussion ensued regarding the agreement, and the Board expressed concern with what
appeared to be a duplication of services with a current contract with Akin Gump.
Town Manager Brymer advised that he would meet with a representative from the firm to
obtain more information regarding the agreement and scope of duties.
Town of Westlake Board of Aldermen
Regular Meeting
May 5, 2008
Page 4 of 5
MOTION: Alderman Corson made a motion to table this item. Alderman Steger
seconded the motion. The motion carried by a vote of 5-0.
8. CONSIDER A RESOLUTION RATIFYING THE ACCEPTANCE AND
EXECUTION OF AN AGREEMENT WITH CAROLYN M. MARSHALL, CPA TO
PERFORM A UTILITY RATE STUDY.
Town Manager Brymer addressed the Board regarding the item, and advised that staff is
recommending approval of the item.
MOTION: Mayor Pro Tem Redding made a motion to approve Resolution No. OS-29,
ratifying the acceptance and execution of an agreement with Carolyn M.
Marshall, CPA to perform a utility rate study. Alderman Corson seconded
the motion.
Alderman Corson inquired to the original purpose of the study.
Town Manager Brymer responded that a utility rate study evaluates the cost of service and
determines if rates should be adjusted in the next fiscal year.
Public Work Superintendent Greenwood advised the Board that a preliminary report has
been provided to the Town and does indicate deficiencies in the revenue stream; however, a
final report will be provided at a later date. Mr. Greenwood advised the Board that a study
was performed by Graham and Associates and resulted in a rate decrease in 2004.
Town Manager Brymer advised the Board that a rate study is typically conducted every two
to three years to determine if municipalities are recovering cost of service. The results of the
final study will be shared with Board during budget process.
VOTE ON
MOTION: The motion carried by a vote of 5-0.
9. CONSENT AGENDA.
Mayor Bradley introduced the item and asked for a motion.
A. Review and approve any outstanding bills.
MOTION: Alderman Corson made a motion to approve the consent agenda as presented.
Alderman Steger seconded the motion. The motion carried by a vote of 5-0.
Town of Westlake Board of Aldermen
Regular Meeting
May 5, 2008
10. ADJOURNMENT.
Page 5 of 5
There being no further business, Mayor Bradley adjourned the meeting at 7:52 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON MAY 19, 2008.
Scott Bradle ,Mayor
A
Sutter, TRMC, Town Secretary