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HomeMy WebLinkAbout03-24-08 TC MinTOWN OF WESTLAKE, TEXAS MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN PRE-BOARD MEETING March 24, 2008 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Kevin Maynard, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. STAFF PRESENT: Town Manager Joe Hennig, Town Attorney Stan Lowry, Town Secretary Kim Sutter, and Executive Assistant Ginger Awtry. 1. CALL TO ORDER. Mayor Bradley called the pre-board meeting to order at 5:01 p.m. 2. EXECUTIVE SESSION Mayor Bradley recessed the pre-board meeting of the Board of Aldermen at 5:01 p.m., as he read the following items to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters; specifically the Town Secretary's evaluation. B. The Board will conduct a closed session under Texas Government Code section 551.087 to discuss economic development negotiations. Mayor Bradley convened the executive session at 5:02 p.m. The executive session adjourned at 6:27 p.m. Town of Westlake Board of Aldermen page 2 of 4 Pre-Board Meeting March 24, 2008 3. RECONVENE MEETING. Mayor Bradley reconvened the meeting at 6:28 p.m. 5. REVIEW OF REGULAR AGENDA ITEMS. Interim Town Manager Joe Hennig introduced the following items: 6. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE DESIGNATING COMMERCIAL / INDUSTRIAL TAX ABATEMENT REINVESTMENT ZONE NO. THREE (3), IN THE TOWN OF WESTLAKE, TARRANT AND DENTON COUNTIES, TEXAS. 7. CONSIDER A RESOLUTION DESIGNATING A NEIGHBORHOOD EMPOWERMENT ZONE, IN THE TOWN OF WESTLAKE, TARRANT AND DENTON COUNTIES, TEXAS. 8. CONSIDER A RESOLUTION APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH DELOITTE LLP FOR A LEARNING AND INNOVATION CENTER PURSUANT TO THE TOWN OF WESTLAKE ECONOMIC DEVELOPMENT POLICY AND TAX ABATEMENT POLICY. 9. CONSIDER A RESOLUTION APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH DELOITTE LLP AND ITS PROCUREMENT COMPANY FOR ESTABLISHMENT OF A PROCUREMENT COMPANY IN THE TOWN OF WESTLAKE PURSUANT TO THE TOWN OF WESTLAKE ECONOMIC DEVELOPMENT POLICY AND TAX ABATEMENT POLICY. Interim Town Manager Hennig introduced the following individuals representing Deloitte, L.L.P. and the proposed project -Deloitte Center for Leadership and Innovation (DCLI): - John Eisele, Partner, Deloitte LLP - Charles Ruby, Director, Deloitte Tax, LLP - Scott Grisham, Senior Manager, Deloitte Tax LLP - Jerry Bennett, Senior Manager, Deloitte LLP - Jeff Subtle, Director of Marketing and Business Development, Deloitte LLP - Monica Coffey, Attorney with Vinson & Elkins Discussion ensued with regard to the identified area and the proposed economic development agreement. The Board asked that the following amendments be made to the agreement, and the individuals representing Deloitte agreed to the amendments as proposed: - Section 17 (Chapter 380 Grant Based Upon Hotel Occupancy Taxes) o Establish the grant period as 10 years with a cap of $100,000 /year. Town of Westlake Board of Aldermen Pre-Board Meeting March 24, 2008 page 3 of 4 - Section l OB (Tax Abatement) o Strike the following language: "...later of the date that ad valorem taxes are levied by the Town or the date of issuance of the ... ". Mr. Eisele expressed his appreciation to the Town for their time and efforts related to preparation of the agreements. 4. DISCUSSION OF A SECOND WATER SOURCE. Interim Town Manager Hennig advised the Board that he reviewed the Upper Trinity Regional Water District (UTRWD) study and also considered other opportunities for a secondary water source. However, Mr. Hennig advised the Board that he does not feel the options are feasible at this time. Mr. Hennig advised the Board that he understands that the UTRWD solution would involve a partnership with Trophy Club, Roanoke, and Southlake, and stated that he has visited with the neighboring cities and found no indication of any interest in a partnership. Alderman Corson suggested that the item be discussed at the next regional joint meeting with Trophy Club and Roanoke. Interim Town Manager Hennig advised the Board that he had a discussion with Southlake officials regarding their desire to connect to their ground storage facility located off of SH 114 via a 30" line along the FM 1938 easement, and there is a possibility that Westlake could tap into the line. Mayor Bradley stated that the Town has discussed a loop system via a 24" line along SH 114 with the thought that Westlake would have a take point on the east side of the Town. Additionally, the Town explored the possibility of sharing Southlake's storage facility. Alderman Corson expressed his desire to hold discussions with the Town of Trophy Club and City of Roanoke regarding a partnership to obtain water from the UTRWD, as he supports a secondary water source in general and feels there is an opportunity to reduce the peak usage charges to Fort Worth and consequently reduce the cost of water to Westlake residents. In closing, an item will be placed on the agenda for discussion at the next joint regional meeting with the City of Roanoke and the Town of Trophy Club. 6. ADJOURNMENT. There being no further business to come before the Board, Mayor Bradley declared the pre- board meeting adjourned at 6:54 p.m. Town of Westlake Board of Aldermen Pre-Board Meeting March 24, 2008 APPROVED BY THE BOARD OF ALDERMEN ON APRIL 14, 2008. ATTEST: i Sutter," RMC, Town Secretary page 4 of 4 Scott Bradley, Mayor MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN REGULAR MEETING March 24, 2008 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Kevin Maynard, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. OTHERS PRESENT: Interim Town Manager Joe Hennig, Town Attorney Stan Lowry, Town Secretary Kim Sutter, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, Finance Director Debbie Piper, Court Administrator Amanda DeGan, and Executive Assistant Ginger Awtry. 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:05 p.m. 2. CITIZENS' PRESENTATIONS. Mr. Jim Carter, 2650 FM 407, Suite 145-100, Bartonville, Texas, 76226, addressed the Board regarding the position of president for the Texas Student Housing Authority and requested the Board's consideration for his appointment. 3. HEAR A REPORT FROM BOY SCOUT AND WESTLAKE RESIDENT HAYDEN ANDERSON REGARDING HIS EAGLE SCOUT PROJECT, ESTABLSHING THE TOWN TREE FARM, AND PRESENTATION OF A PROCLAMATION TO MR. ANDERSON. Facilities and Recreation Director Meyer introduced Hayden Anderson. Hayden Anderson gave a report regarding the Town's Tree farm located on the Westlake Academy campus. Hayden reported that 17 volunteers assisted with the planting of 38 trees in Town of Westlake Board of Aldermen Regular Meeting March 24, 2008 Page 2 of 5 February 2008. In addition to planting trees, Hayden also raised money to support the tree farm, and presented the Board with $520.00 to be used for maintenance of the tree farm. In recognition of Hayden's efforts, Mayor Bradley presented a proclamation announcing Hayden Anderson Day in the Town of Westlake. Hayden's parents, Darcy and Kay Anderson, were present for the presentation. 4. HEAR A REPORT AND CONSIDER A RESOLUTION APPROVING THE TOWN OF WESTLAKE ANNUAL AUDIT FOR FY 2006-2007 PRESENTED BY PATILLO, BROWN AND HILL, L.L.P. Mr. Greg Shropshire, Partner, Patillo Brown and Hill, L.L.P., presented the annual audit report and offered to address any questions from the Board. Alderman Corson inquired as the Firms' opinion with regard to the loss oftax-exempt status associated with the Texas Student Housing Authority's College Station project as referenced at the bottom of page 50 of the report. Mr. Shropshire responded that references related to the TSHA are incorporated from the TSHA audit preformed by his firm utilizing a different group of auditors, so he advised that he did feel qualified to respond to questions related to the Project. However, Mr. Shropshire agreed that the loss of a tax exempt status would not be favorable. MOTION: Mayor Pro Tem Redding moved to approve Resolution No. 08-17, approving the Town of Westlake Annual Audit for FY 2006-2007 as presented by Patillo Brown and Hill, L.L.P. Aldermen Steger seconded the motion. The motion carried by a vote of 5-0. 5. HEAR A REPORT FROM THE WESTLAKE ACADEMY FOUNDATION PRESIDENT. Ms. Laura Wheat, co-chair of the capital campaign, advised the Board that the Foundation will be commencing the Parent Campaign soon. Facilities and Recreation Director Meyer advised the Board that the Foundation has recommended Mike Garabedian to serve on the Town's Building committee. 6. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE DESIGNATING COMMERCIAL / INDUSTRIAL TAX ABATEMENT REINVESTMENT ZONE NO. THREE (3), IN THE TOWN OF WESTLAKE, TARRANT AND DENTON COUNTIES, TEXAS. Interim Town Manager Hennig introduced items 6, 7, 8, and 9. Mayor Bradley opened the public hearing. Town of Westlake Board of Aldermen Regular Meeting March 24, 2008 Page 3 of 5 There being no one requesting to speak, Mayor Bradley closed public hearing and asked for a motion. MOTION: Alderman Steger made a motion to adopt Ordinance No. 589, as presented. Alderman Corson seconded the motion. The motion carried by a vote of 5-0. 7. CONSIDER A RESOLUTION DESIGNATING A NEIGHBORHOOD EMPOWERMENT ZONE, IN THE TOWN OF WESTLAKE, TARRANT AND DENTON COUNTIES, TEXAS. Interim Town Manager Hennig advised the Board that designating a neighborhood empowerment zone is required in order to have the ability to waive impact fees. Mr. Hennig stated that the Town of Westlake currently does not assess impact fees, but this action will authorize the Town to waive the fees if they are assessed in the future. MOTION: Alderman Maynard made a motion to approve Resolution 08-18, designating a neighborhood empowerment zone in the Town of Westlake. Mayor Pro Tem Redding seconded the motion. The motion carried by a vote of 5-0. 8. CONSIDER A RESOLUTION APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH DELOITTE LLP FOR A LEARNING AND INNOVATION CENTER PURSUANT TO THE TOWN OF WESTLAKE ECONOMIC DEVELOPMENT POLICY AND TAX ABATEMENT POLICY. Interim Town Manager Hennig introduced the following individuals: - John Eisele, Partner, Deloitte LLP; - Scott Grisham, Director, National Tax Practice, Deloitte Tax LLP, Dallas; - Brad Selner, Executive Vice President, Staubach Company; - Charles Ruby, Director, National Tax Practice, Deloitte Tax, LLP, New Jersey; - Monica Coffey, Attorney with Vinson & Elkins; - Jerry Bennett, Senior Manager Public Relations, Deloitte LLP; - Jeff Subtle, Director of Marketing and Business Development, Deloitte LLP. Mr. John Eisele addressed the Board regarding Deloitte and the proposed development. Alderman Maynard inquired as to when the site selection would be made. Mr. Eisele responded that the decision related to the site selection will be made in the next two (2) months. Mr. Brad Selner, Staubach Company, addressed the Board regarding the selection of the site for consideration and stated that the location is one of three proposed sites in the United States. Town of Westlake Board of Aldermen Regular Meeting March 24, 2008 Page 4 of 5 MOTION: Alderman Corson made a motion to approve Resolution 08-19, approving an economic development agreement with Deloitte LLP for a learning and innovation center pursuant to the Town of Westlake Economic Development Policy and Tax Abatement Policy; and declaring an effective date, with the changes to the agreement as discussed during the pre-board meeting. Alderman Timmerman seconded the motion. Alderman Corson expressed his appreciation to Deloitte for considering Westlake and added that the Town would be proud and excited to have Deloitte as a part of the Town. VOTE ON MOTION: The motion carried by a vote of 5-0. 9. CONSIDER A RESOLUTION APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH DELOITTE LLP AND ITS PROCUREMENT COMPANY FOR ESTABLISHMENT OF A PROCUREMENT COMPANY IN THE TOWN OF WESTLAKE PURSUANT TO THE TOWN OF WESTLAKE ECONOMIC DEVELOPMENT POLICY AND TAX ABATEMENT POLICY. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Steger made a motion to approve Resolution 08-20, approving an economic development agreement with Deloitte LLP and its procurement company for establishment of a "PROCO" in the Town pursuant to the Town of Westlake Economic Development Policy and Tax Abatement Policy. Mayor Pro Tem Redding seconded the motion. Interim Town Manager Hennig advised the Board that changes are required to Section 3.03 (Grant Payment) to stipulate that payment will be made at the end of the calendar quarter versus within 60 days. The motion was amended and seconded to permit the Town Manager to address changes to Section 3.03 related to the grant payment. VOTE ON MOTION: The motion carried by a vote of 5-0. 10. CONSENT AGENDA. Mayor Bradley introduced the item and asked for a motion. A. Review and approve minutes of the Board of Aldermen pre-board and regular meetings held on March 10, 2008. B. Review and approve any outstanding bills. Town of Westlake Board of Aldermen Regular Meeting March 24, 2008 Page 5 of 5 MOTION: Alderman Timmerman made a motion to approve the consent agenda as presented. Alderman Corson seconded the motion. The motion carried by a vote of 5-0. 11. EXECUTIVE SESSION Mayor Bradley recessed the regular meeting of the Board of Aldermen meeting at 7:55 p.m., as he read the following item to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters; specifically deliberations regarding the appointment of a Town Manager. Mayor Bradley convened the executive session at 8:04 p.m. The executive session adjourned at 9:20 p.m. 12. RECONVENE MEETING. Mayor Bradley reconvened the regular meeting at 9:20 p.m. 13. EXECUTIVE SESSION ACTION. No action was taken. 14. ADJOURNMENT. There being no further business, Mayor Bradley adjourned the meeting at 9:21 p.m. APPROVED BY THE BOARD OF ALDERMEN ON APRIL 14, 2008. Ced;~ Scott Bradley, Mayor ATTEST• i Sutter, TRMC, Town Secretary