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HomeMy WebLinkAbout03-10-08 TC MinTOWN OF WESTLAKE, TEXAS MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN PRE-BOARD MEETING March 10, 2008 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Kevin Maynard, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. STAFF PRESENT: Town Manager Joe Hennig, Town Attorney Stan Lowry, Town Secretary Kim Sutter, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, Director of Planning and Development Eddie Edwards, and Executive Assistant Ginger Awtry. 1. CALL TO ORDER. Mayor Bradley called the pre-board meeting to order at 5:22 p.m. 2. EXECUTIVE SESSION. Mayor Bradley recessed the pre-board meeting of the Board of Aldermen at 5:23 p.m., as he read the following item to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.087 to discuss economic development negotiations. Mayor Bradley convened the executive session at 5:23 p.m. The executive session adjourned at 5:43 p.m. 3. RECONVENE MEETING. Mayor Bradley reconvened the regular meeting of the Board of Aldermen at 5:44 p.m. Town of Westlake Board of Aldermen page 2 of 2 Pre-Board Meeting March l0, 2008 4. DISCUSSION REGARDING OIL AND GAS DRILLING IN WESTLAKE. As follow-up to previous discussions, Planning and Development Director Edwards presented a map depicting the potential drilling sites if a setback of 600 and / or 1000 feet were desired by the Board. Alderman Timmerman expressed his concern with regard to radioactive waste from oil and gas drilling sites, and strongly encouraged the Board to consider the long term effects of radioactive contamination in and around drilling sites when establishing a setback. Alderman Timmerman added that the areas of contamination have been reported as far out as 300 feet from a drill site. Discussion ensued with regard to establishing the setbacks, monitoring and inspection of drill sites, and the need to address the clean up at a site, including radioactive waste, when drilling is complete. 5. DISCUSSION REGARDING A SECOND WATER SOURCE. This item was not discussed. 6. REVIEW OF REGULAR AGENDA ITEMS. This item was not discussed. 7. ADJOURNMENT. There being no further business to come before the Board, Mayor Bradley declared the pre- board meeting adjourned at 6:01 p.m. APPROVED BY THE BOARD OF ALDERMEN ON MARCH 24, 2008. Scott Bradley, Mayor ATTEST: ~v i Sutter, TRMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN REGULAR MEETING March 10, 2008 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Kevin Maynard, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. OTHERS PRESENT: Interim Town Manager Joe Hennig, Town Attorney Stan Lowry, Town Secretary Kim Sutter, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, Planning and Development Director Eddie Edwards, and Executive Assistant Ginger Awtry. 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:01 p.m. 2. CITIZENS' PRESENTATIONS. There was no one present wishing to address the Board. 3. HEAR A REPORT FROM THE FACILITIES AND RECREATION DIRECTOR CONCERNING PROPOSED PROJECTS FROM PARENT SUPPORT GROUPS. Facilities and Recreation Director Meyer addressed the Board concerning proposed projects at the Westlake Academy Campus: - Install football goals on soccer fields; - Create more storage space in teacher's lounge; - Utilize storage room on north end of gym; - Add picnic table in outside garden on north side of campus. - Install shades or tint over west and upper windows in the gym to address glare issue. Mr. Meyer advised that these items have been requested by a variety of parent groups and funding has been pledged through those groups. Town of Westlake Board of Aldermen Regular Meeting March 10, 2008 Page 2 of 5 Additionally, Mr. Meyer advised that a center column will be installed between the wooden doors on the building to address recurring problems with the current rod locking system. Interim Town Manager Hennig recognized Mr. Meyer for his service to the school and advised the Board that staff will continue to evaluate the suggestions brought forth by the parent groups and, if feasible, implement suggestions. Alderman Corson inquired if an office is the best use of the space in the gym. Facilities and Recreation Director Meyer responded that, because of the configuration of the space, he felt the space would be best used for storage. 4. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE APPROVING AN APPLICATION FOR AN AMENDMENT TO PLANNED DEVELOPMENT 1 (PD- 1) BY AMENDING ORDINANCE 202, WHICH CREATED THE ZONING DISTRICT FOR (PD-1), OWNED BY MAGUIRE PARTNERS-SOLANA LP, IN THE WESTLAKE/SOUTHLAKE ADDITION NO. 1; ADDING ADDITIONAL ACREAGE TO PD-1, APPROXIMATELY 84.25 ACRES OF LAND IN THE C.M. THROOP SURVEY, ABSTRACT NO. 1510 AND THE W. MEDLIN SURVEY, ABSTRACT 1958, TARRANT COUNTY, TEXAS; AND APPROXIMATELY 85.91 ACRES OF LAND IN THE C. M. THROOP SURVEY, ABSTRACT NO. 1510, THE W. MEDLIN SURVEY, ABSTRACT NO. 1958, THE WILLIAM PEA SURVEY, ABSTRACT NO. 1246 AND THE JOSEPH HENRY SURVEY, ABSTRACT NO. 742, TARRANT COUNTY, TEXAS; GENERALLY LOCATED AT THE SOUTHEAST CORNER OF SH 114 AND PRECINCT LINE ROAD, OWNED BY MAGUIRE PARTNERS-SOLANA LAND LP. Interim Town Manager Hennig introduced the item. Mr. Hennig explained that it is the desire of the applicant to have the property (184.32 acres -currently zoned "O" Office) governed by the same regulations as the current PD-1. Additionally, Mr. Hennig advised the Board that the applicant is also requesting a change to the height restriction to permit a higher maximum building height of 735 MSL (currently 700 MSL). Mr. Hennig stated that the Planning and Zoning Commission approved the case unanimously on February 28, 2008, and heard no opposition to the case. Director of Planning and Development Edwards addressed the Board regarding the case. Mr. Edwards advised that the primary differences of the current "O" Office Park zoning and the "PD-1" zoning classification is 1) allowable floor area ratios; 2) allowable building height (due to changes in the elevation of the grade); and 3) allowable uses. Mayor Bradley opened the public hearing. Mr. Tom Allen, Partner, and Mr. Mike Silliman, Vice President of Leasing, of Maguire Partners, were present to address question regarding the case. Town of Westlake Board of Aldermen Regular Meeting March 10, 2008 Page 3 of 5 Alderman Corson expressed his concern with the allowable uses on the property should the zoning be changed from "O" Office Park to the "PD-1" Planned Development and inquired if the Board is comfortable with the allowable uses under "PD-1". Discussion ensued with regard to the allowable uses under the "O" Office Park zoning district and the "PD-1"allowable uses and the desire of the Board to manage the allowable uses. Mayor Bradley stated that it was never the intent of the Board to allow retail in the subject area. After lengthy discussion, it was the consensus of the Board to proceed with the case with the condition that only "O" Office Park zoning uses be permitted in the area 600 feet north of the north right of way line of Dove Road. Town Attorney Lowry stated that a section would be added to the ordinance as follows: "Provided, however, that the area depicted in Exhibit "B" shall only be allowed those uses in the "O" zoning district in the Town's Comprehensive Zoning Ordinance." There being no other requesting to speak, Mayor Bradley closed the public hearing. MOTION: Mayor Pro Tem Redding made a motion to adopt Ordinance No. 588, amending Ordinance No. 202, and providing that uses in the "O" Office Park zoning classification apply to the area 600 feet of the north right of way of Dove Road. Alderman Timmerman seconded the motion. The motion carried by a vote of 5-0. 5. CONSIDER A RESOLUTION ACCEPTING THE DEDICATION OF RIGHT OF WAY (ROW) NECESSARY FOR THE EXPANSION OF FM 1938 FROM MAGUIRE PARTNERS-SOLANA LAND LP. Interim Town Manager Hennig introduced the item, and expressed his appreciation to Maguire Partners for their efforts, and more specifically as they relate to the FM 1938 expansion project. MOTION: Alderman Corson moved to approve Resolution 08-15, accepting the dedication of right of way necessary for the expansion of FM 1938 from Maguire Partners-Solana Land LP. Alderman Steger seconded the motion. The motion carried by a vote of 5-0. 6. CONSIDER A RESOLUTION RELATING TO THE GIVING OF NOTICE OF INTENTION TO CREATE A REINVESTMENT ZONE TO FINANCE IMPROVEMENTS WITHIN THE ZONE; AUTHORIZING AND DIRECTING OTHER ACTIONS PRELIMINARY TO THE CREATION OF THE PROPOSED REINVESTMENT ZONE; AND CONTAINING FINDINGS RELATING TO THE FOREGOING SUBJECT. Town of Westlake Board of Aldermen Regular Meeting March 10, 2008 Page 4 of 5 Interim Town Manager Joe Hennig introduced the item and advised that the formal creation of the reinvestment zone will come before the Board on March 24, 2008. MOTION: Alderman Corson made a motion to approve Resolution OS-16, as presented. Mayor Pro Tem Redding seconded the motion. The motion carried by a vote of 5-0. 7. HEAR A STATUS REPORT ON CONSTRUCTION OF ARTS AND SCIENCES CENTER BUILDING. Interim Town Manager Hennig introduced the item and advised that the due date for the request for qualifications (RFQ) is March 20, 2008. Mr. Hennig advised the Board that staff will contact the members of the building committee to set up a meeting and present a recommendation for March 31 or April 1, 2008. S. CONSENT AGENDA. Mayor Bradley introduced the item and asked for a motion. A. Review and approve minutes of Board of Aldermen special meetings held on February 23, 2008; B. Review and approve minutes of the Board of Aldermen pre-board and regular meetings held on February 25, 2008; C. Review and approve any outstanding bills. MOTION: Alderman Steger made a motion to approve the consent agenda as presented. Alderman Corson seconded the motion. The motion carried by a vote of 5-0. 9. EXECUTIVE SESSION Mayor Bradley recessed the regular meeting of the Board of Aldermen meeting at 8:10 p.m., as he read the following item to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters, specifically to deliberate regarding the appointment of a Town Manager. Mayor Bradley convened the executive session at 8:14 p.m. The executive session adjourned at 8:59 p.m. 10. RECONVENE MEETING. Mayor Bradley reconvened the regular meeting of the Board of Aldermen at 9:00 p.m. Town of Westlake Board of Aldermen Page 5 of 5 Regular Meeting March l0, 2008 11. EXECUTIVE SESSION ACTION. No action was taken. 12. ADJOURNMENT. There being no further business, Mayor Bradley adjourned the meeting at 9:01 p.m. APPROVED BY THE BOARD OF ALDERMEN ON MARCH 24, 2008. C0~ Scott Bradley, Mayor ATTES d vim/ i Sutter, TRMC, Town Secretary