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HomeMy WebLinkAbout11-12-07 TC Min147 MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN REGULAR MEETING November 12, 2007 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, April Gallagher, Don Redding. Pete Steger, and Bob Timmerman. ABSENT: None. OTHERS PRESENT: Town Secretary Kim Sutter, Town Attorney Stan Lowry, DPS Director Don Wilson, Finance Director Debbie Piper, Recreation and Facilities Director Troy Meyer, and Court Administrator Amanda DeGan. 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 8:12 p.m. MOTION: Alderman Redding made a motion to reorder the agenda to hear item number 8 followed by item 7, prior to recessing for executive session. Alderman Corson seconded the motion. The motion carried by a vote of 5-0. 8. CONSIDER AND TAKE ACTION ON ECONOMIC DEVELOPMENT SERVICES CONSULTING AGREEMENT WITH PETTY AND ASSOCIATES, INC. Mayor Bradley introduced the item and asked for a motion. Mr. Trent Petty. Petty and Associates. Inc., was present to address questions from the Board. MOTION: Alderman Redding made a motion to approve the economic development services consulting agreement with Petty and Associates, Inc. Alderman Timmerman seconded the motion. The motion carried by a vote of 5-0. Town of Westlake Board of Aldermen Page 2 of S 145 Regular Meeting November 12, 2007 7. ACCEPT RESIGNATION OF TOWN MANAGER EFFECTIVE NOVEMBER 1, 2007. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Redding made a motion to accept the resignation of the Town Manager, Trent O. Petty, effective November 1, 2007. Aldemian Steger seconded the motion. Alderman Corson stated that he would not vote in favor of the motion as he believes that Mr. Petty submitted his resignation under the assumption that a majority of the Board would not vote to extend his contract. Mr. Corson wanted to make clear for the record that he was not part of such a majority and stated that he believed Mr. Petty had done an excellent job for the Town in his tenure as the Town Manauer. VOTE ON MOTION: The motion carried by a vote of 4-1. with Alderman Corson voting in opposition. 2. EXECUTIVE SESSION Mayor Bradley recessed the regular session of the Town of Westlake Board of Aldermen meeting at 8:18 p.m., as he read the following item to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters. Mayor Bradley convened the executive session at 8:19 p.m. The executive session adjourned at 9:01 p.m. 3. RECONVENE MEETING. The Board reconvened into re -alar session at 9:02 p.m. 4. EXECUTIVE SESSION ACTION. MOTION: Alderman Redding made a motion to extend an interim town manager contract to Mr. Joe Hennig at a rate of $100 per hour and to direct the Town Attorney to prepare a contract to he presented to the Board. Alderman Steger seconded the motion. The motion carried by a vote of 5-0. 5. CITIZENS' PRESENTATIONS. Town of Westlake Board of Aldermen Regular Meeting November 12, 2007 Page 3 .of 8 Ms. Shannon LaRue, 1855 Broken Bend Drive, Westlake, Texas, recommended that the Board consider establishing a construction advisory committee for the arts and sciences building. Ms. Carol Langdon. 1832 Broken Bend Drive, Westlake, Texas, addressed the Board regarding crosswalks, road markings, and pedestrian signage. Mr. Randall Boyd, 2003 Navasota Cove, Westlake, Texas, expressed his dissatisfaction regarding the events surrounding the resignation of the Town Manager, and encouraged the Board to work together. 6. CONSIDER AN ORDINANCE REAPPOINTING THE PRESIDING JUDGE AND ALTERNATE JUDGE FOR THE WESTLAKE MUNICIPAL COURT. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderwoman Gallagher made a motion to adopt Ordinance No. 583, reappointing the presiding judge and alternate judge. Alderman Steger seconded the motion. Mr. Brad Bradley and Mr. Eric G. Ransleben were present. VOTE ON MOTION: The motion carried by a vote of 5-0. 9. CONSIDER A RESOLUTION APPROVING A FINAL PLAT BEING 54.772 ACRES, DESCRIBED AS FOLLOWS: 1) CHARLES M THROOP, A 1510, Tr 7A2 & Tr 7A5 BEING APPROXIMATELY 13.72 ACRES OF LAND AT 1280 DOVE ROAD; 2) CHARLES M THROOP, A 1510, Tr 1B03 BEING APPROXIMATELY .94 ACRES OF LAND AT 2650 SAM SCHOOL ROAD; 3) TW MANN, A 1107, Tr I133 & A 1510, Tr 1B1 BEING APPROXIMATELY 2.35 ACRES OF LAND AT 2698 SAM SCHOOL ROAD; 4) CHARLES M THROOP, A 1510, Tr 7A01 AND Tr 7A01A BEING APPROXIMATELY 37.31 ACRES OF LAND AT 1400 & 1440 DOVE ROAD; AND AS DESCRIBED IN DEEDS FILED IN COUNTY CLERKS FILE NO. D207266540, D207266541, D207266542 AND D207266543, OF THE DEED RECORDS OF TARRANT COUNTY, TEXAS. Mayor Bradley introduced the item. Mr. Paul Spain, President of Terra Land Management. Inc.. was present to address questions from the Board. MOTION: Alderman Steger made a motion to adopt Resolution No. 07-68, approving the final plat as presented. Alderman Redding seconded the motion. Alderman Corson asked for clarification regarding the boundary line on lot 7, block 1, and 143 Town of Westlake Board of Aldermen Page 4 of 8 Regular Meeting November 12, 2007 the private easement located on the northeast corner of the plat. Mr. Spain responded to the questions raised. VOTE ON MOTION: The motion carried by a vote of 5-0. 10. HEAR A REPORT FROM TOWN STAFF REGARDING ARBOR DAY EVENT HELD ON SATURDAY, OCTOBER 13, 2007. Recreation and Facilities Director Troy Meyer presented the report to the Board. Mr. Meyer stated that the estimated attendance was 300 to 400, and highlighted the days events. Mr. Meyer recommended that a workshop be held to discuss the event, and to consider reappointing additional members to the Tree City USA Board. In closing, Mr. Meyer expressed his appreciation to the many volunteers who made the event possible. 11. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH UTILITY DATA SYSTEMS, INC., TO PROVIDE AN ONLINE PAYMENT OPTION FOR CITATIONS ISSUED IN THE MUNICIPAL COURT. Mayor Bradley introduced the item. Court Administrator DeGan addressed the Board regarding the item. MOTION: Alderman Steger made a motion to adopt Resolution No. 07-69, as presented. Alderman Redding seconded the motion. The motion carried by a vote of 5-0. 12. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH PAYMENT PROCESSING, INC. FOR THE WEB -BASED CREDIT CARD PROCESSING OF OUTSTANDING TRAFFIC CITATIONS. Mayor Bradley introduced the item. Court Administrator DeGan addressed the Board regarding the item. MOTION: Alderman Steger made a motion to adopt Resolution No. 07-70, as presented. Alderwoman Gallagher seconded the motion. The motion carried by a vote of 5-0. 13. CONSIDER A RESOLUTION TO APPOINT A MEMBER TO THE WESTLAKE ACADEMY FOUNDATION BOARD OF DIRECTORS. Mayor Bradley introduced the item and asked for a motion: MOTION: Alderman Timmerman made a motion to adopt Resolution No. 07-71. 141 Town of Westlake Board of Aldermen Regular Meeting November 12, 2007 Page 5 of 8 appointing Mr. Leigh Sander as a Director to the Westlake Academy Foundation. Alderman Redding seconded the motion. 139 Town of Westlake Board of Aldermen Regular Meeting November 12, 2007 Page 6 of 8 Alderman Corson requested clarification regarding the composition of the Board xvith respect to the number of appointed members. Westlake Academy Foundation member Julie Timmerman responded that the Board approved a resolution establishing a minimum membership of seven (7) and a maximum of 15 members. VOTE ON MOTION: The motion carried by a vote of 5-0. 14. ELECTION OF MAYOR PRO TEM. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Timmerman made a motion to elect Alderman Redding to serve as the Mayor Pro Tem. Alderman Corson seconded the motion. The motion carried by a vote of 5-0. 15. CONSIDER A RESOLUTION APPROVING A CAPITAL PROJECT BUDGET AMENDMENT WITH GRAHAM AND ASSOCIATES, INC. FOR ADDITIONAL STRUCTURAL DESIGN TO RETAINING WALL, PEDESTRIAN UNDERPASS, AND THE NEW PAVEMENT SECTION ON F. M. 1938. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Corson made a motion to approve Resolution No. 07-72, approving the capital project budget amendment for additional structural design services for the F.M. 1938 project being engineered by Graham and Associates, Inc.. as presented. Mayor Pro Tem Redding seconded the motion. Alderman Corson inquired if Graham and Associates has an obligation to consider multiple proposals and/or whether a competitive bid process must be utilized. Mayor Bradley responded that the request is a part of the engineering and design contract that was previously approved, and the request is to provide funding for the additional work. VOTE ON MOTION: The motion carried by a vote of 5-0. 16. HEAR A STATUS REPORT REGARDING THE PROPOSED ARTS AND SCIENCES CENTER BUILDING. Alderwoman Gallagher stated that she did not support a $6.5 million building or a shell of the building. Ms. Gallagher stated that she would support reassessing the process. 137 ToHn of Westlake Board of Aldermen Regular Meeting November 12, 2007 Page 7 of 8 Mayor Bradley stated that he spoke with Bob Bowen, Construction Manager for Manhattan Construction, and that Mr. Bowen supports consideration of a mid -market construction company to prepare a design/build proposal, in an attempt to construct the building at an affordable price. Alderman Timmerman distributed a report by McGraw-Hill Construction indicating construction cost data for public schools over the past several years. Mr. Timmerman further suggested that the Board consider utilizing the talents and backgrounds of its residents relative to this project. 17. CONSIDER A RESOLUTION ACCEPTING OWNERSHIP AND TRANSFER OF TITLE AND ASSETS TO THE PROPERTY KNOWN AS THE ROANOKE I.O.O.F. CEMETERY. Town Attorney Lowry advised the Board that approval of the resolution and signing of the warranty deed will convey all real property rights of the cemetery from the Association to the Town, as well as approve the donation of all current cash funds to the Town. Mr. Lowry added that the funds will be earmarked for the purpose of the Town's operation, ownership, and maintenance of the cemetery. MOTION: Alderwoman Gallagher made a motion to adopt Resolution No. 07-73. accepting ownership of title and assets to the property known as the Roanoke I.O.O.F. Cemetery. Mayor Pro Tem Redding seconded the motion. The motion carried by a vote of 5-0. 18. CONSENT AGENDA. Mayor Bradley introduced the item and asked for a motion. A. Review and approve minutes of the Board of Aldermen special meeting held on October 17. 2007. B. Review and approve minutes of the Board of Aldermen regular meeting held on October 22. 200,7. C. Review and approve any outstanding bills. MOTION: Alderman Steger made a motion to approve the consent agenda as presented. Alderman Corson seconded the motion. The motion carried by a vote of 5-0. 19. ADJOURNMENT. There being no further business. Mayor Bradley adjourned the meeting at 9:44 p.m. 135 Town of Westlake Board of Aldermen Page 8 of 8 Regular Meeting November 12, 2007 APPROVED BY THE BOARD OF ALDERMEN ON NOVEMBER 2b, 2007. W TRMC, Town Secretary �7 M f Scott Bradley, Mayor 133