HomeMy WebLinkAbout11-12-07 TC Min147
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN REGULAR MEETING
November 12, 2007
PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, April Gallagher, Don Redding.
Pete Steger, and Bob Timmerman.
ABSENT: None.
OTHERS PRESENT: Town Secretary Kim Sutter, Town Attorney Stan Lowry, DPS
Director Don Wilson, Finance Director Debbie Piper, Recreation and
Facilities Director Troy Meyer, and Court Administrator Amanda
DeGan.
1. CALL TO ORDER.
Mayor Bradley called the meeting to order at 8:12 p.m.
MOTION: Alderman Redding made a motion to reorder the agenda to hear item number
8 followed by item 7, prior to recessing for executive session. Alderman
Corson seconded the motion. The motion carried by a vote of 5-0.
8. CONSIDER AND TAKE ACTION ON ECONOMIC DEVELOPMENT SERVICES
CONSULTING AGREEMENT WITH PETTY AND ASSOCIATES, INC.
Mayor Bradley introduced the item and asked for a motion.
Mr. Trent Petty. Petty and Associates. Inc., was present to address questions from the Board.
MOTION: Alderman Redding made a motion to approve the economic development
services consulting agreement with Petty and Associates, Inc. Alderman
Timmerman seconded the motion. The motion carried by a vote of 5-0.
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7. ACCEPT RESIGNATION OF TOWN MANAGER EFFECTIVE NOVEMBER 1,
2007.
Mayor Bradley introduced the item and asked for a motion.
MOTION: Alderman Redding made a motion to accept the resignation of the Town
Manager, Trent O. Petty, effective November 1, 2007. Aldemian Steger
seconded the motion.
Alderman Corson stated that he would not vote in favor of the motion as he believes that
Mr. Petty submitted his resignation under the assumption that a majority of the Board would
not vote to extend his contract. Mr. Corson wanted to make clear for the record that he was
not part of such a majority and stated that he believed Mr. Petty had done an excellent job
for the Town in his tenure as the Town Manauer.
VOTE ON
MOTION: The motion carried by a vote of 4-1. with Alderman Corson voting in
opposition.
2. EXECUTIVE SESSION
Mayor Bradley recessed the regular session of the Town of Westlake Board of Aldermen
meeting at 8:18 p.m., as he read the following item to be discussed in executive session:
A. The Board will conduct a closed session under Texas Government Code section
551.074 to discuss personnel matters.
Mayor Bradley convened the executive session at 8:19 p.m. The executive session
adjourned at 9:01 p.m.
3. RECONVENE MEETING.
The Board reconvened into re -alar session at 9:02 p.m.
4. EXECUTIVE SESSION ACTION.
MOTION: Alderman Redding made a motion to extend an interim town manager
contract to Mr. Joe Hennig at a rate of $100 per hour and to direct the Town
Attorney to prepare a contract to he presented to the Board. Alderman Steger
seconded the motion. The motion carried by a vote of 5-0.
5. CITIZENS' PRESENTATIONS.
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Regular Meeting
November 12, 2007
Page 3 .of 8
Ms. Shannon LaRue, 1855 Broken Bend Drive, Westlake, Texas, recommended that the
Board consider establishing a construction advisory committee for the arts and sciences
building.
Ms. Carol Langdon. 1832 Broken Bend Drive, Westlake, Texas, addressed the Board
regarding crosswalks, road markings, and pedestrian signage.
Mr. Randall Boyd, 2003 Navasota Cove, Westlake, Texas, expressed his dissatisfaction
regarding the events surrounding the resignation of the Town Manager, and encouraged the
Board to work together.
6. CONSIDER AN ORDINANCE REAPPOINTING THE PRESIDING JUDGE AND
ALTERNATE JUDGE FOR THE WESTLAKE MUNICIPAL COURT.
Mayor Bradley introduced the item and asked for a motion.
MOTION: Alderwoman Gallagher made a motion to adopt Ordinance No. 583,
reappointing the presiding judge and alternate judge. Alderman Steger
seconded the motion.
Mr. Brad Bradley and Mr. Eric G. Ransleben were present.
VOTE ON
MOTION: The motion carried by a vote of 5-0.
9. CONSIDER A RESOLUTION APPROVING A FINAL PLAT BEING 54.772 ACRES,
DESCRIBED AS FOLLOWS: 1) CHARLES M THROOP, A 1510, Tr 7A2 & Tr 7A5
BEING APPROXIMATELY 13.72 ACRES OF LAND AT 1280 DOVE ROAD; 2)
CHARLES M THROOP, A 1510, Tr 1B03 BEING APPROXIMATELY .94 ACRES
OF LAND AT 2650 SAM SCHOOL ROAD; 3) TW MANN, A 1107, Tr I133 & A 1510,
Tr 1B1 BEING APPROXIMATELY 2.35 ACRES OF LAND AT 2698 SAM SCHOOL
ROAD; 4) CHARLES M THROOP, A 1510, Tr 7A01 AND Tr 7A01A BEING
APPROXIMATELY 37.31 ACRES OF LAND AT 1400 & 1440 DOVE ROAD; AND
AS DESCRIBED IN DEEDS FILED IN COUNTY CLERKS FILE NO. D207266540,
D207266541, D207266542 AND D207266543, OF THE DEED RECORDS OF
TARRANT COUNTY, TEXAS.
Mayor Bradley introduced the item.
Mr. Paul Spain, President of Terra Land Management. Inc.. was present to address questions
from the Board.
MOTION: Alderman Steger made a motion to adopt Resolution No. 07-68, approving
the final plat as presented. Alderman Redding seconded the motion.
Alderman Corson asked for clarification regarding the boundary line on lot 7, block 1, and
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the private easement located on the northeast corner of the plat.
Mr. Spain responded to the questions raised.
VOTE ON
MOTION: The motion carried by a vote of 5-0.
10. HEAR A REPORT FROM TOWN STAFF REGARDING ARBOR DAY EVENT
HELD ON SATURDAY, OCTOBER 13, 2007.
Recreation and Facilities Director Troy Meyer presented the report to the Board. Mr. Meyer
stated that the estimated attendance was 300 to 400, and highlighted the days events. Mr.
Meyer recommended that a workshop be held to discuss the event, and to consider
reappointing additional members to the Tree City USA Board. In closing, Mr. Meyer
expressed his appreciation to the many volunteers who made the event possible.
11. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH UTILITY
DATA SYSTEMS, INC., TO PROVIDE AN ONLINE PAYMENT OPTION FOR
CITATIONS ISSUED IN THE MUNICIPAL COURT.
Mayor Bradley introduced the item.
Court Administrator DeGan addressed the Board regarding the item.
MOTION: Alderman Steger made a motion to adopt Resolution No. 07-69, as
presented. Alderman Redding seconded the motion. The motion carried by a
vote of 5-0.
12. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH PAYMENT
PROCESSING, INC. FOR THE WEB -BASED CREDIT CARD PROCESSING OF
OUTSTANDING TRAFFIC CITATIONS.
Mayor Bradley introduced the item.
Court Administrator DeGan addressed the Board regarding the item.
MOTION: Alderman Steger made a motion to adopt Resolution No. 07-70, as
presented. Alderwoman Gallagher seconded the motion. The motion carried
by a vote of 5-0.
13. CONSIDER A RESOLUTION TO APPOINT A MEMBER TO THE WESTLAKE
ACADEMY FOUNDATION BOARD OF DIRECTORS.
Mayor Bradley introduced the item and asked for a motion:
MOTION: Alderman Timmerman made a motion to adopt Resolution No. 07-71.
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appointing Mr. Leigh Sander as a Director to the Westlake Academy
Foundation. Alderman Redding seconded the motion.
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Alderman Corson requested clarification regarding the composition of the Board xvith
respect to the number of appointed members.
Westlake Academy Foundation member Julie Timmerman responded that the Board
approved a resolution establishing a minimum membership of seven (7) and a maximum of
15 members.
VOTE ON
MOTION: The motion carried by a vote of 5-0.
14. ELECTION OF MAYOR PRO TEM.
Mayor Bradley introduced the item and asked for a motion.
MOTION: Alderman Timmerman made a motion to elect Alderman Redding to serve as
the Mayor Pro Tem. Alderman Corson seconded the motion. The motion
carried by a vote of 5-0.
15. CONSIDER A RESOLUTION APPROVING A CAPITAL PROJECT BUDGET
AMENDMENT WITH GRAHAM AND ASSOCIATES, INC. FOR ADDITIONAL
STRUCTURAL DESIGN TO RETAINING WALL, PEDESTRIAN UNDERPASS,
AND THE NEW PAVEMENT SECTION ON F. M. 1938.
Mayor Bradley introduced the item and asked for a motion.
MOTION: Alderman Corson made a motion to approve Resolution No. 07-72,
approving the capital project budget amendment for additional structural
design services for the F.M. 1938 project being engineered by Graham and
Associates, Inc.. as presented. Mayor Pro Tem Redding seconded the
motion.
Alderman Corson inquired if Graham and Associates has an obligation to consider multiple
proposals and/or whether a competitive bid process must be utilized.
Mayor Bradley responded that the request is a part of the engineering and design contract
that was previously approved, and the request is to provide funding for the additional work.
VOTE ON
MOTION: The motion carried by a vote of 5-0.
16. HEAR A STATUS REPORT REGARDING THE PROPOSED ARTS AND
SCIENCES CENTER BUILDING.
Alderwoman Gallagher stated that she did not support a $6.5 million building or a shell of
the building. Ms. Gallagher stated that she would support reassessing the process.
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Mayor Bradley stated that he spoke with Bob Bowen, Construction Manager for Manhattan
Construction, and that Mr. Bowen supports consideration of a mid -market construction
company to prepare a design/build proposal, in an attempt to construct the building at an
affordable price.
Alderman Timmerman distributed a report by McGraw-Hill Construction indicating
construction cost data for public schools over the past several years. Mr. Timmerman
further suggested that the Board consider utilizing the talents and backgrounds of its
residents relative to this project.
17. CONSIDER A RESOLUTION ACCEPTING OWNERSHIP AND TRANSFER OF
TITLE AND ASSETS TO THE PROPERTY KNOWN AS THE ROANOKE I.O.O.F.
CEMETERY.
Town Attorney Lowry advised the Board that approval of the resolution and signing of the
warranty deed will convey all real property rights of the cemetery from the Association to
the Town, as well as approve the donation of all current cash funds to the Town. Mr. Lowry
added that the funds will be earmarked for the purpose of the Town's operation, ownership,
and maintenance of the cemetery.
MOTION: Alderwoman Gallagher made a motion to adopt Resolution No. 07-73.
accepting ownership of title and assets to the property known as the Roanoke
I.O.O.F. Cemetery. Mayor Pro Tem Redding seconded the motion. The
motion carried by a vote of 5-0.
18. CONSENT AGENDA.
Mayor Bradley introduced the item and asked for a motion.
A. Review and approve minutes of the Board of Aldermen special meeting held on October
17. 2007.
B. Review and approve minutes of the Board of Aldermen regular meeting held on October
22. 200,7.
C. Review and approve any outstanding bills.
MOTION: Alderman Steger made a motion to approve the consent agenda as presented.
Alderman Corson seconded the motion. The motion carried by a vote of 5-0.
19. ADJOURNMENT.
There being no further business. Mayor Bradley adjourned the meeting at 9:44 p.m.
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APPROVED BY THE BOARD OF ALDERMEN ON NOVEMBER 2b, 2007.
W
TRMC, Town Secretary
�7 M f
Scott Bradley, Mayor
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