HomeMy WebLinkAbout10-17-07 TC Min63
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN MEETING
October 17, 2007
PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, April Gallagher, Don Redding,
Pete Steger, and Bob Timmerman.
ABSENT: None.
OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Matthew Boyle, Town
Secretary Kim Sutter, Facilities and Recreation Director Troy Meyer,
DPS Director Don Wilson, Executive Assistant Ginger Awtry,
Finance Manager Debbie Piper, and Court Administrator Amanda
DeGan.
1. CALL TO ORDER.
Mayor Bradley called the meeting to order at 6:00 p.m.
2. HEAR AND DISCUSS A REPORT ON CONSTRUCTION COSTS FOR THE
WESTLAKE PEFORMING ARTS AND SCIENCE CENTER FACILITY.
Mayor Bradley recognized Town Manager Petty.
Town Manager Petty outlined the history and the process of the project. Mr. Petty advised
that the Town has received two cost estimates for the project, and explained the reason for
the two estimates.
Mr. Petty then introduced Mr. Michael Bennett, Principal of Gideon Toal. and Mr. Bob
Bowen. Executive Vice President of Manhattan Construction.
Mr. Bennett addressed the Board regarding the project, and outlined how the process began.
Mr. Bennett stated that a feasibility study was performed to establish the parameters for a
building. He added that the Architects provided a design based on input from Town and
Academy staff and two pricing alternatives have been presented.
61
Town of Westlake Board of Aldermen
Special Meeting
October 17, 2007
Page 2 of 3
Mr. Bob Bowen introduced Mr. Scott Biasing, Director of Preconstruction Services.
Mr. Bowen advised of the approach used to determine the cost and scope of the project, and
advised that the scope includes a building that supports the immediate needs and creates an
opportunity in the future to finish out the building. Mr. Bowen presented a budget summary
breakdown:
Description
Cost
Unit
Cost
Unit
%
Comment
Building Cost
3,361,765
249.63
Based on 13,467 SF
Site Improvement Cost
522,723
4.62
Based on Site Area of 2.6 Acres
Performing Arts A/V Systems
Allowance
0
Add Alternates
FF&E Allowance
25,000
0.49%
Minimum for Infrastructure
GC Overhead & Fee AT 10% of Hard
Cost
388.449
i
10.00
%
On Hard Cost
Design & Preconstruction Cost
505,000
9.95%
Permits, Inspections, Insurance, Bonds
70,228
1.38%
Owner Contingency
200,000
3.94%
Escalation
0
Budget based on current dollars
TOTAL
55,073,165
The following individuals addressed the Board regarding the project:
Mr. Jack Risenhoover, 2204 Vaquero Estates Boulevard
Mr. Bill Frey, 5400 Yellow Birch Drive, Keller
Mr. Derrell Johnson, 2201 Vaquero Club Drive
Mr. Kevin Maynard, 1624 Fair Oaks Court
Mr. Jim Billington, 1823 Broken Bend Drive
Mr. Rick Rennhack, 1762 Hidden Springs Court
Mr. Chris Noonan, 814 Shorecrest Drive, Southlake
Ms. Carol Langdon, 1832 Broken Bend Drive
Mr. Tom Evans. 1817 Broken Bend Drive
Mr. John Gannon, 2229 Cedar Elm
Ms. Becky Rogers. 1730 J.T. Ottinger Road
Mayor Bradley outlined the proposed fielding sources for the construction of the facility:
Proposed funding sources:
Bond Election, if approved by voters $2,500,000
Texas Student Housing Authority *$500,000
Other sources $2,000,000
* S200,000 ulreadv received
The Board. staff. and consultants responded to the questions raised by those addressing the
Board.
Town of Westlake Board of Aldermen Page 3 of 3 59
Special Meeting
October 17, 2007
3. CONSIDER A RESOLUTION AUTHORIZING THE DISTRIBUTION OF A
NOVEMBER 6, 2007, BOND ELECTION FACT SHEET.
Mayor Bradley introduced the item and recommended the Board discuss the concept of the
fact sheet and allow the Town Attorney to finalize the document based on the concepts.
The following individuals addressed the Board regarding the item:
Mr. Tom Evans, 1817 Broken Bend Drive
Mr. John Gannon, 2229 Cedar Elm
Ms. Becky Rogers, 1730 J.T. Ottinger Road
Ms. Kamille Jollisaint, Broken Bend Drive
After review and discussion by the Board, Mayor Bradley entertained a motion.
MOTION: Alderman Redding made a motion to authorize the Town Manager, in
consultation with the Town Attorney, to revise the proposed fact sheet based
on the concepts discussed by the Board. Aldennan Steger seconded the
motion. The motion carried by a vote of 5-0.
4. ADJOURNMENT.
There being no further business, Mayor Bradley adjourned the meeting at 9:26 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON NOVEMBER 12, 2007.
Scott Bradley, ayor
ATTEST j
1
Kim Sutter. TRMC, Town Secretary