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Home My WebLink About09-10-07 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN WORKSHOP September 10, 2007 PRESENT: Mayor Scott Bradley and Alder sten Larry Corson, April Gallagher, Bob Timmerman, and Pete Steger. ABSENT: Alderman Don Redding. STAFF PRESENT: Town Manager Trent Petty, Town Secretary Kim Sutter, Finance Director Debbie Piper, Human Resource Manager Todd Wood, Facilities and Recreation Director Troy Meyer, Executive Assistant Ginger Awtry, Court Administrator Amanda DeGan, DPS Director Don Wilson, Town Marshall, and Troy Crow. 1. CALL TO ORDER. Mayor Bradley called the workshop to order at 3:03 p.m. 3. DISCUSS TOWN OF WESTLAKE PROPOSED BUDGET FOR FISCAL YEAR OCTOBER 1, 2007 THROUGH SEPTEMBER 30, 2008. Town Manager Petty introduced the item, and reviewed the projected fund balances from all sources and reviewed the uses for the funds. Town Manger Petty also reviewed the projected revenues by fund. Mr. Petty stated that the projected revenues for the 2007-08 FY budget is $13.7 million. Discussion ensued with regard to the purpose of the property tax reduction fund, the 4A fund, and the FM 1938 project. Long Range Plan Town Manager Petty reviewed two versions of the long-range plan with the Board, and explained that the difference between the versions is that one includes the completion of all capital projects as outlined by the Board, while the other includes only mandatory capital expenditures. Town of Westlake Board of Aldermen Workshop September 10, 2007 Page 2 of 2 Board discussion ensued with regard to the trail system. Some members of the Board expressed an interest in adding a sidewalk down J.T. Ottinger Road. Town Manager Petty reminded the Board that funding has been included in the budget to update the Town's Master trail plan. Public Art Committee Funding Town Manager Petty advised the Board that money for the proposed public arts program has not been included in the 2007-08 FY budget, but a recommendation has been presented by the Public Art Committee Chair. Mr. Petty presented the proposal to the Board and requested Board direction with regard to the funding. Board discussion ensued with regard to the source and amount of funding as well as the need to review the objectives of the Committee. It was the consensus of the Board to hold a workshop after the November election to discuss the objectives of the Pubic Art Committee, as well as to decide the amount and sources of funding for the proposed projects. It was the consensus of the Board to proceed with funding the Christmas ornament project that was funded by Mr. and Mrs. Trent Petty in 2006. Alderman Corson stated that he would like one more opportunity to discuss the Town's budget at a workshop. 2. DISCUSS WORKSHOP MEETING SCHEDULE. Alderman Corson expressed his preference to utilize the first and third Monday's to conduct workshops in the evening. He stated that he felt it would increase citizen participation, as it is difficult for citizens to attend workshops during the typical workday. Alderman Timmerman expressed his support for conducting workshops in the evening on the first and third Monday of each month, as needed. Mayor Bradley advised that he is willing to call special meetings to accommodate as many people as possible with the reservation that he may revisit the schedule if a quorum of the Board does not attend and citizen participation does not increased. Alderwoman Gallagher stated that she would like to conduct a workshop to discuss the Arts and Science Center building on September 17, 2007, and have all principal parties involved. Additionally, Ms. Gallagher suggested that an item be included on each agenda to receive a status report. on the project. Town of Westlake Board of Aldermen Workshop September 10, 2007 Page 3 of 3 It was the consensus of the Board that it would like to have workshops on the following dates and times: Date Body Time Topic Sept. 17. 2007 Aldermen Workshop 6 p.m. Budget discussion Aldermen/Trustee/ Foundation Joint Workshop 6:45 p.m. Arts and Science Building and discuss educational piece for election. Sept. 24, 2007 Trustee Workshop 4:30 p.m. Meet with Attorney Aldermen Sp. Meeting 6 p.m. Adopt annexation ordinances Aldermen Meeting 7 p.m. Regular meeting Oct. 1, 2007 Open Oct. 8, 2007 Aldermen Workshop 6 p.m. Arts and Science building Oct. 15, 2007 Open Oct. 22, 2007 Aldermen Workshop 5 p.m. Red light camera discussion with vendor. Trustee Meeting 6 p.m. Regular meeting Aldermen Meeting 7 p.m. Regular meeting 4. ADJOURNMENT. There being no further business to come before the Board, Mayor Bradley declared the workshop adjourned at 5:09 p.m. APPROVED BY THE BOARD OF ALDERMEN ON SEPTEMBER 24, 2007. A-i4d� - Scott Bradley, Mayor ATTEST:/- I TTEST:/I Sutte , TRMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN MEETING September 10, 2007 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, April Gallagher, Pete Steger, and Bob Timmerman. ABSENT: Alderman Don Redding. OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Kim Sutter, DPS Director Don Wilson, and Facilities and Recreation Director Troy Meyer, 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:53 p.m. 2. EXECUTIVE SESSION Mayor Bradley announced that the Board would not hold an executive session. 3. RECONVENE MEETING. No action required. 4. EXECUTIVE SESSION ACTION. No action taken. Town of Westlake Board of Aldermen Regular Meeting September 10, 2007 5. CITIZENS' PRESENTATIONS. Page 2 of 3 Facilities and Recreation Director Troy Meyer advised the Board of the upcoming Arbor Day event to be held on Saturday, October 13, 2007, from 10 to 4 p.m. He advised the Board that a number of volunteers are needed to help serve hamburgers and hot dogs. Mr. Meyer stated that the event will include fishing, bounce houses, live music, children's games, and a cow chip throwing contest. Additionally, Mr. Meyer challenged the Board to appoint members to serve on the Tree City USA Board. Mrs. Kelly Bradley, One Paigebrooke Lane, expressed her appreciation to Facilities and Recreation Director Troy Meyer and Town Manager Trent Petty for all their work in connection with the Westlake Heritage Social held on Saturday, September 8, 2007. 6. CONSIDER APPROVAL OF RESOLUTION AWARDING CONTRACT TO REYNOLDS ASHPHALT FOR THE DENTON COUNTY PORTION OF THE J.T. OTTINGER ROAD RECONSTRUCTION. Mayor Bradley introduced the item. Town Manager Petty advised that this project is included in the 2006-2007 budget; however, due to an increase in materials cost, the budgeted amount is $10,000 less than the bid received. Mr. Petty advised the Board that a budget amendment would be presented at the next regular meeting of the Board for consideration. MOTION: Alderman Corson made a motion to approve Resolution No. 07-60. Alderwoman Gallaher seconded the motion. The motion carried by a vote of 4-0. 7. CONSENT AGENDA. Mayor Bradley introduced the item and asked for a motion. A. Review and approve any outstanding hills. MOTION: Alderwoman Gallagher made a motion to approve the consent agenda as presented. Alderman Steger seconded the motion. The motion carried by a vote of 4-0. 8. ADJOURNMENT. Prior to adjournment, Mayor Bradley read a letter from the Public Human Resource Certification Council recognizing Human Resource Manager Richard Todd Wood for obtaining the credentials of International Public Management Association — Certified Professional (IPMA-CP). Town of Westlake Board of Aldermen Regular Meeting September 10, 2007 Page 3 of 3 Mayor Bradley also advised that the Town has received the executed minute order (#111060) passed by the Texas Transportation Commission on August 23, 2007, advising of the designation of the extension of FM 1938 to the State highway system. A copy of the minute order is attached to these minutes. There being no further business, Mayor Bradley adjourned the meeting. The meeting adjourned at 8:12 p.m. APPROVED BY THE BOARD OF ALDERMEN ON SEPTEMBER 24, 2007. Scott Bradlev, Mavor 4K' S . Z utter, TRMC, Town Secretary v 189 !, A r Texas Department of Transportation P.O. BOX 6868 • FORT WORTH, TEXAS 76115-0868 • (817) 370-6500 September 4, 2007 FM 1938 CONTACT: TPD-JJA CS: 1978-01 & 1978-02 Tarrant and Denton Counties The Honorable Scott Bradley Mayor, Town of Westlake 3 Village Circle, Suite 202 Westlake, Texas 76262 Dear Mayor Bradley: Attached is an executed Minute Order (#111060), passed August 23, 1007 by the Texas Transportation Commission for designation of an extension of FM 1938 onto the State highway system. This Minute Order was passed per your request and per the directives established in Minute Order #108746, also attached. The Fort Worth District of the Texas Department of Transportation (TxDOT) will be handling initial construction associated with the extension of this facility in both Tarrant and Denton Counties; however, after construction, the portion located in Denton County will be operated and maintained by the Dallas District of TxDOT (see attached map for route location). The Area Engineer in charge of initial implementation of the facility is Mr. Ralph Browne, P.E. He can be reached at (817) 399-4300. If you should have any questions concerning this matter, please contact Ms. Judith (Judy) Anderson, P.E. of this office at (817) 370-6710. Sincerely, AAt/M ari I P. C avez, P.E. District Engineer Fort Worth District Attachments cc: Ralph Browne, P.E.-North Tarrant County Area Engineer Smokey Phillips, North Tarrant County Maintenance Supervisor Brian Barth, P.E.-TPD, Dallas District An Equal Opportunity Employer TEXAS TRANSPORTATION COMMISSION DENTON and TARRANT Counties MINUTE ORDER Page 1 of 1 DALLAS and FORT WORTH Districts In DENTON and TARRANT COUNTIES, officials in the cities of Westlake, Southlake, and Keller have requested that a new location be designated on the state highway system as an extension of FARM TO MARKET ROAD 193 8. Pursuant to Texas Transportation Code, §§201.103 and 221.001, the executive director has recommended approval of this designation. IT IS THEREFORE ORDERED by the Texas Transportation Commission that FM 1938 is designated on the state highway system along a new location from the intersection of FM 1709 to the intersection of State Highway 114, a distance of approximately 3.6 miles. Su 'ttand r�c�ed b G.. Dep Director, Transportation Planning and rogramming Division Recommended by: �• 1. Executive Director 111-060 AUC 23 01 Minute Date Number Passed 191 193 TEXAS TRANSPORTATION COMMISSION DENTON & TARRANT Counties MINUTE ORDER Page 1 of 2 Districts DALLAS & FORT WORTH In PENTON & TARRANT COUNTIES, a project is being proposed to extend FARM TO MARKET ROAD 1938, an urban road, from State Highway 114 in Westlake to Farm to Market Road 1709 in Southlake, a distance of approximately 3.6 miles. The proposed roadway consists of a four -lane divided highway, with a wide median to allow ---future expansion to six lanes. --This route is part of the North Central Texas Council of Governments (NCTCOG) Regional Plan as an arterial route, and was included in two of its previous regional plans. Constructing this project will alleviate congestion and improve traffic flow in the Dallas/Fort Worth metropolitan area. IT IS THEREFORE ORDERED that the executive director is directed to tender the following proposal to the NCTCOG, Denton and Tarrant counties: Provided NCTCOG will: 1. Place the project into Priority 2, Category 4C, STP Metropolitan Mobility. In Priority 2, a substantial portion of the project construction plans (geometric, structural, hydraulic and pavement design approved) should be completed and a substantial amount of the required right of way should be purchased. It is expected that the Town of Westlake and the cities of Southlake and Keller will fund the engineering costs. Provided both Denton and Tarrant counties will: 1. Agree to provide 100 percent of the right of way and eligible utility adjustments. The Texas Department of Transportation will: 1. Place the roadway on the state highway system upon completion of Priority 2 activities. 2. After the roadway is added to the state system, consider all funding options for the project. IT IS FURTHER ORDERED that upon acceptance of the provisions of this order by the . NCTCOG, Denton and Tarrant counties, the executive director is hereby authorized to enter into any necessary agreements and to proceed in the most feasible and economical manner with approved project development activities. DENTON & TARRANT Counties Districts DALLAS & FORT WORTH TEXAS TRANSPORTATION COMMISSION MINUTE ORDER Page 2 of 2 This order shall become operative upon acceptance by NCTCOG, Denton and Tarrant counties, and, if not accepted within 90 days of the date hereof, the actions contained in this order shall not be implemented. Submitted and reviewed b Mector, Transportation hanning LAnd Programming Division Recommended b Executive Director 108746 DEC 13 01 Minute Date Number Passed 195 ROANOKE DENT®N 170 TARRANT WESTLAKE 110 POP. 165 0 i 377 s , r 193H ■ , i KELLER POP. 13663 — — — — 1709 TROPHY o CLUB POP. 3922 SOUTHLAKE b POP. 7065 197 GRAPEVINE FM 1938 EXTENSION From SH 114 to FM 1709 1 11 a + PROJECT LOCATION FT WORTH DISTRICT I101m002.dpn SCALE IN MILES 0 1 P 3 WP 1171 7 5 r e &+uR �3 I, J, I{ fr I D nton�t .,- +r t j, Brat Jj Cathenne 1171 _ -? rr f—_ -; rran 71 Marshall' Roanoke Creek Trophy Club 0 118 Grapevine - 7 1 - Lake 170 Westlake --------------- »ol------- - - - - -- -- - - - - -_------------- - - - - =� - - - -- oVe C,ee i 93 �a cr, Southlake m 1709 r' 1709 1938 26 eat Cteev- - - gig -- Keller Tarrant / Denton County Changes New location of FM 1938 7 —_— 1938 ------------------- "'kaea Denton Co: 1978-02 c,Ee� 3029 Tarrant Co: 1978-01