HomeMy WebLinkAbout07-23-07 TC MinMINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN / TRUSTEES WORKSHOP
July 23, 2007
PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, April Gallagher, Don Redding,
and Pete Steger.
ABSENT: Alderman Bob Timmerman.
STAFF PRESENT: Town Manager Trent Petty, Town Secretary Kim Sutter, Finance
Director Debbie Piper, Facilities and Recreation Director Troy Meyer,
DPS Director Don Wilson, Human Resource Manager Todd Wood,
Public Works Manager Jarrod Greenwood, Court Administrator
Amanda Degan, Warrant Officer Troy Crow, Building Official Eddie
Edwards, and Assistant to the Town Manager Ginger Awtry.
1. CALL TO ORDER.
Mayor Bradley called the workshop to order at 2:13 p.m.
Item 43 was discussed at this time.
3. DISCUSS GOALS AND OBJECTIVES FOR THE TOWN AND THE SCHOOL.
Mayor Bradley presented the Board a document he prepared outlining present and future
goals and objectives of the Town for the Board's consideration, and added that the list, as
presented, it not an attempt to prioritize any items other than those related to the Academy.
Mayor Bradley outlined his top priorities as the completion of the Arts and Science Center
prior to January 2009, and the campus build out as outlined in the campus master plan.
Alderman Redding expressed his desire to prioritize the list, and stated that police and fire
services should be high on the list.
Discussion ensued with regard to the goals and objectives for the Town and the goal to
foster a community environment.
Town Manager Petty recommended the Board consider adopting a five-year goal strategy.
Town of Westlake Board of Aldermen/Board of Trustees
Workshop
July 23, 2007
Page 2 of 2
Alderman Corson suggested the Board also discuss if a commitment should be made to
consider geo thermal systems for Town structures.
Item 2 was discussed at this time.
2. DISCUSS PLANNING FOR A BOND ELECTION FOR THE CONSTRUCTION OF
A WESTLAKE PERFORMING ARTS AND SCIENCE CIVIC CENTER.
Mayor Bradley introduced the item and opened the discussion.
Discussion ensued with regard to calling an election for the November 6, 2007, election
date.
Aldermen Corson and Redding expressed their desire to have a firm estimate of the cost to
construct the building, and expressed their concern with moving forward without the cost.
It was the consensus of the Board to proceed with preparing to call a Bond election for the
November 2007 election date.
4. ADJOURNMENT.
There being no further business to come before the Board, Mayor Bradley declared the
workshop adjourned at 4:28 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 27, 2007.
Scott Bradley, Mayor F
ATTEST:
'i Sutter, TkMC, Town Secretary
���3�07
8aR/Baf WS
Present and Future Goals and Objectives
For',
TOWN OF WESTLAKE
1.
Westlake Academy: complete Arts & Science Center before January
2009; complete master plan for campus as soon as possible. Promote the
Academy as the center of our conununity.
2.
Obtain a Post Office (max goal) or at least a discrete ZIP Code for
Westlake.
3.
Establish hike and bike trail system so that someone from any
neighborhood can reach another neighborhood or an conunercial or office
area via walk or bike without having to challenge any vehicular traffic
(includes pedestrian passages under major thoroughfares).
4.
Establish park system second to none. Includes:
a. Arboretum
b. "Green" Cemetery
C. Nondenominational Chapel in Cemetery for weddings, funerals,
gatherings.
d. History Museum
e. Athletic facilities
f. Visitors/Garden Center
g. Outdoor Ampitheatre
h. Performing Arts Center
i. Compost Facility (digester)
j. Tree Farm
Park system and trails should be regionally coordinated.
5.
Obtain second source of water, if available at reasonable cost.
6.
Promote SH 170 as toll facility, with emphasis on design and landscaping
at 114/170 connector.
7.
Promote public artwith commitment of money and support.
8.
Promote rail in 114 and 170 to connect to DFW airport, with stop at Circle
T Retail Center.
t t/�5�/IrQI�F9.
E a;biis program to deal with drillin in Westlake, with emphasis on
c/
benefiting the Academy.
10.
Maintain as many road sections as possible as rural asphalt lanes.
11.
Promote tree planting in all public areas (roadways, etc.)
12.
o gated communities, or put one fence around ALL of
Westlake.
13.
Construct Town Hall.
14.
Establish permanent fire station.
15.
Landscape 114/170 corridor.
16. Construct Roundabout at Dove/Randol Mill.
17. Construct Roundabout at Dove/Ottinger.
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN WORKSHOP
July 23, 2007
PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, April Gallagher, Don Redding,
and Pete Steger.
ABSENT: Alderman Bob Timmerman.
STAFF PRESENT: Town Manager Trent Petty, Town Secretary Kim Sutter, Finance
Director Debbie Piper, Facilities and Recreation Director Troy Meyer,
DPS Director Don Wilson, Human Resource Manager Todd Wood,
Public Works Manager Jarrod Greenwood, Court Administrator
Amanda Degan, Warrant Officer Troy Crow, Building Official Eddie
Edwards, and Assistant to the Town Manager Ginger Awtry.
1. CALL TO ORDER.
Mayor Bradley called the workshop to order at 4:40 p.m.
2. DISCUSS RECOMMENDATIONS BY THE PUBLIC ART COMMITTEE
CONCERNING THE FUNDING OF PUBLIC ART IN THE TOWN OF
WESTLAKE.
Mayor Bradley introduced the item.
Mrs. Michelle Corson, chair of the Westlake Public Art Committee, presented the Board
with a proposed funding option for the projects of the Committee. The Committee is
requesting consideration of the following policy:
• A "Two Percent for Art" policy requiring non-residential building permits to dedicate a
two percent (2%) fee to the Public Art Fund.
• A policy to dedicate 15% of the Town of Westlake Visitor Association revenues, or
other such fund as the Board deems appropriate and as allowed in the Texas Local
Government code.
• A policy dedicating a proposed $4,000 of each Oil and Gas well drilling permit fee to the
Public Art fund, in the event that such drilling will be allowed within the Town.
Town of Westlake Board of Aldermen
Workshop
July 23, 2007
Page 2 of 3
Discussion ensued regarding the intent of the formation of the Public Art Committee and the
funding proposal.
Alderwoman Gallagher expressed her support for a self-sustaining Arts Council, and further
stated that two percent is a tremendous amount of money for a town our size to spend on
public art; however, Mrs. Gallagher expressed her support of the possibility of designating
funding for the Arts and Science Center.
Alderman Steger expressed his desire to have a plan of how and for what the money would
be spent toward.
Town Manager Petty advised the Board that he would not recommend that the Board
approve building permit fees based on a special, segmented general fund expenditure.
Alderman Redding expressed his support for considering some sort of visible monument at
the entryways to the Town.
Alderman Corson requested that a survey be conducted of the neighboring cities to
determine what they are charging for a building permit fee, as he feels it is important that the
Town does not price ourselves out of the market.
Mayor Bradley summarized the consensus of the Board with regard to the proposal, and
stated that conceptually, the Board would consider 1) the 'percent for art' policy after
receiving the results of a building permit fee survey; and 2) a percent contribution from the
Visitor Association revenue. Mr. Bradley further advised that further consideration and
discussion is required regarding the third component of the funding proposal - oil and gas
well drilling permit fee.
3. DISCUSS TOWN OF WESTLAKE PROPOSED BUDGET FOR FISCAL YEAR
OCTOBER 1, 2007 THROUGH SEPTEMBER 30, 2008.
Town Manager Petty presented the proposed budget. Mr. Petty advised that performance
measures have been included for each department, and explained the significance of the
measures. He further advised that this is the first year that the document meets the criteria to
be considered for the Government Finance Officers Association distinguished budget award
(G FAO).
Mr. Petty reviewed the following:
- 2006/2007 highlights
- 2007/2008 proposed highlights
- Summary table for all funds
- General fund program summary
- General fund revenue categories and highlights
- Residential and commercial construction history and the the anticipated
construction activity.
- Sales tax history
- General fund franchise tax revenue history and anticipated receipts
Town of Westlake Board of Aldermen
Workshop
July 23, 2007
Page 3 of 3
- General fund expenditure categories for 2007/2008
- Personnel expenditures in proportion to total revenues and personnel
expenditures in proportion to total expenditures.
- Debt service schedule and repayment sources.
- Utility fund expenditure categories and highlights, transfers out, proposed utility
fund capital projects.
- Visitors fund program summary, revenue categories, the visitors fund
expenditure categories.
- Property tax reduction sales tax fund, and the 4B '/2 cent sales tax fund,
- Expanded -Level Service Package to include the addition of two positions;
- Records and Revenue Clerk; and
- Public Works and Building Maintenance Technician.
Town Manager Petty commended the efforts of the staff for the time and work involved in
preparing the budget.
4. DISCUSS BOARD, COMMISSION, AND COMMITTEE REAPPOINTMENTS AND
APPOINTMENTS.
No discussion re2ardine this item.
5. ADJOURNMENT.
There being no further business to come before the Board, Mayor Bradley declared the
workshop adjourned at 7:00 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 27, 2007.
Scott Bradle , Mayor
ATTEST: f
inx' Sutter, TRMC, Town Secretary
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN MEETING
July 23, 2007
PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, April Gallagher, Don Redding,
and Pete Steger.
ABSENT: Alderman Bob Timmerman.
OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Stan Lowry, Town
Secretary Kim Sutter, DPS Director Don Wilson, Facilities and
Recreation Director Troy Meyer,
1. CALL TO ORDER.
Mayor Bradley called the meeting to order at 7:27 p.m.
2. EXECUTIVE SESSION
Mayor Bradley recessed the regular session of the Town of Westlake Board of Aldermen at
7:28 p.m. so that the Board might consider the following in executive session.
A. The Board will conduct a closed session under Texas Government Code section
551.071 to seek advice of counsel on legal matters involving pending or
contemplated litigation, settlement offers, or other legal matters not related directly
to litigation or settlement. Pending or contemplated litigation and settlement offers
include but are not limited to the following:
i. City of Roanoke v. Toti,n of Westlake, Cause No. 02 -01 -00290 -CV (Second Court
of Appeals)
ii. Town of Westlake v. City of Roanoke (Johnny's Automotive tract), Cause No.
2003-20243-158 (158th Judicial District Court ofDenton County, Texas)
B. The Board will conduct a closed session under Texas Government Code section
551.074 to discuss personnel matters.
Town of Westlake Board of Aldermen
Regular Meeting
July 23, 2007
Page 2 of 5
C. The Board will conduct a closed session under Texas Government Code section
551.072 to discuss the purchase, exchange, lease, or value of real property.
Mayor Bradley convened the executive session at 7:30 p.m. The executive session
adjourned at 7:42 p.m.
3. RECONVENE MEETING.
The Board reconvened into regular session at 7:43 p.m.
4. EXECUTIVE SESSION ACTION.
There was no action taken.
5. CITIZENS' PRESENTATIONS.
There was no one present wishing to address the Board.
6. CONSIDER A PETITION FOR ANNEXATION AND ADOPTION OF A
RESOLUTION TO ACCEPT A PETITION REQUESTING ANNEXATION
PURSUANT TO SECTION 43.028 OF THE TEXAS LOCAL GOVERNMENT
CODE, FROM THE PROPERTY OWNER 170 RETAIL ASSOCIATES, LTD., OF
PROPERTY GENERALLY DESCRIBED AS APPROXIMATELY 48.293 ACRES
SITUATED IN THE M.E.P. & P.R.R. CO. SURVEY, ABSTRACT NO. 923 AND THE
J. BACON SURVEY, ABSTRACT NO. 1565, TOWN OF WESTLAKE, DENTON
COUNTY, TEXAS.
Mayor Bradley introduced the item and advised that he has reviewed the petition and it
appears to be in proper order, and he has accepted the petition on behalf of the Town.
MOTION: Alderman Redding made a motion to approve Resolution No. 7-45,
accepting a petition annexing approximately 48.293 acres as presented.
Alderman Steger seconded the motion. The motion carried by a vote of 4-0.
7. CONSIDER A PETITION FOR ANNEXATION AND ADOPTION OF A
RESOLUTION TO ACCEPT A PETITION REQUESTING ANNEXATION
PURSUANT TO SECTION 43.028 OF THE TEXAS LOCAL GOVERNMENT
CODE, FROM THE PROPERTY OWNER AIL INVESTMENT, L.P., OF
PROPERTY GENERALLY DESCRIBED AS APPROXIMATELY 1.314 ACRES
SITUATED IN THE M.E.P. & P.R.R. CO. SURVEY, ABSTRACT NO. 923 AND THE
J. BACON SURVEY, ABSTRACT NO. 1565, TOWN OF WESTLAKE, DENTON
COUNTY, TEXAS.
Mayor Bradley introduced the item and advised that he has reviewed the petition and it
appears to be in proper order, and he has accepted the petition on behalf of the Town.
Town of Westlake Board of Aldermen
Regular Meeting
July 23, 2007
Page 3 of 5
MOTION: Alderman Steger made a motion to approve Resolution No. 7-46, accepting
the petition to annex approximately 1.314 acres as presented. Alderman
Corson seconded the motion. The motion carried by a vote of 4-0.
8. CONSIDER AND TAKE ACTION ON AN ORDINANCE DISANNEXING AND
RELEASING FROM THE EXTRATERRITORIAL JURISDICTION OF THE
TOWN OF WESTLAKE, TEXAS, APPROXIMATELY 18.103 ACRES
GENERALLY DESCRIBED AS BEING A PORTION OF THE RICHARD EADS
SURVEY, ABSTRACT NO. 393, AND BEING A PORTION OF TRACT 2 OF THAT
TRACT OF LAND DESCRIBED BY DEED TO AIL/WILLOWBEND, LTD., A
TEXAS LIMITED PARTNERSHIP, IN CLERK'S FILING NO. 93-110075228,
COUNTY RECORDS, DENTON COUNTY, TEXAS.
Mayor Bradley introduced the item and asked for a motion.
MOTION: Alderman Corson made a motion to adopt Ordinance No. 527, disannexing
approximately 18.103 acres of the Richard Eads Survey, Abstract No. 393 as
presented. Alderwoman Gallagher seconded the motion. The motion carried
by a vote of 4-0.
In accordance with his duties under State law, Mayor Bradley advised of his consent to the
disannexation.
Mayor Bradley advised that this process of annexation and disannexation is in accordance
with a settlement agreement with the City of Roanoke, and essentially annexes an
approximately 58 acre tract of land into the Town of Westlake and disannexes 18.103 acres
to the City of Roanoke.
9. CONSIDER A RESOLUTION SUSPENDING THE JULY 30, 2007 EFFECTIVE
DATE OF THE PROPOSAL BY ATMOS ENERGY CORP., MID-TEX DIVISION
TO IMPLEMENT INTERIM GRIP RATE ADJUSTMENTS FOR GAS UTILITY
INVESTMENT IN 2006.
Mayor Bradley introduced the item and asked for a motion.
MOTION: Alderman Steger made a motion to approve Resolution No. 7-47, suspending
the July 30, 2007, effective date of the proposal by Atmos Energy Corp.,
Mid -Tex Division to implement interim GRIP rate adjustments for Gas
Utility Investment in 2006. Alderman Redding seconded the motion. The
motion carried by a vote of 4-0.
Town of Westlake Board of Aldermen
Regular Meeting
July 23, 2007
Page 4 of 5
10. CONSIDER A RESOLUTION REAPPOINTING AND APPOINTING MEMBERS
TO THE 4B ECONOMIC DEVELOPMENT BOARD, WESTLAKE HISTORICAL
PRESERVATION SOCIETY, PLANNING AND ZONING COMMISSION,
WESTLAKE PUBLIC ART COMMITTEE, TEXAS STUDENT HOUSING
AUTHORITY BOARD OF DIRECTORS, WESTLAKE TREE CITY USA
ADVISORY COMMITTEE, AND THE WESTLAKE ACADEMY FOUNDATION.
Mayor Bradley introduced the item and asked for a motion.
MOTION: Alderman Redding made a motion, seconded by Alderwoman Gallagher, to
reappoint and appoint the following individuals:
4B Economic Development Board
Term Expires
Reappoint Scott Bradley, Mayor
June 2009
Reappoint Don Redding, Alderman
June 2009
Reappoint David Brown, non -Alderman
June 2009
Appoint Pete Steger, Alderman
June 2009
Westlake Historical Preservation Society
Term Expires
Reappoint Stephen Thornton
June 2010
Reappoint Jack Weisman
June 2010
Appoint Michelle Corson
June 2010
Planning and Zoning Commission Term Expires
Reappoint William Greenwood June 2009
Reappoint Sharon Sanden June 2009
Westlake Tree City USA Advisory Committee Term Expires
Reappoint Julie Timmerman June 2009
Westlake Academy Foundation Term Expires
Reappoint Rick Rennhack June 2008
Appoint George Ledak June 2009
Appoint David Lee June 2009
VOTE ON
MOTION: The motion carried by a vote of 4-0 (Resolution No. 7-48).
11. CONSIDER A RESOLUTION APPOINTING MR. CHRIS NOONAN AS THE
PRESIDENT OF THE WESLAKE ACADEMY FOUNDATION.
Mayor Bradley introduced the item and asked for a motion.
MOTION: Alderwoman Gallagher made a motion to approve Resolution No. 7-49.,
appointing Chris Noonan to fill the position of President of the Board of
Directors of the Westlake Academy Foundation. Alderman Redding
seconded the motion. The motion carried by a vote of 4-0.
Town of Westlake Board of Aldermen Page 5 of 5
Regular Meeting
July 23, 2007
12. CONSENT AGENDA.
Mayor Bradley introduced the item and asked for a motion.
A. Review and approve minutes of the Board of Aldermen meeting held on July 9, 2007.
B. Review and approve any outstanding bills.
MOTION: Alderman Corson moved to approve the consent agenda as presented.
Alderwoman Gallagher seconded the motion. The motion carried by a vote of
4-0.
13. ADJOURNMENT.
There being no further business, Mayor Bradley adjourned the meeting.
The meeting adjourned at 8:02 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 27, 2007.
Scott Bradley, Mayor
ATTE�
4Sutt�er,
TRMC, Town Secretary