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HomeMy WebLinkAbout07-23-07 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN / TRUSTEES WORKSHOP July 23, 2007 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, April Gallagher, Don Redding, and Pete Steger. ABSENT: Alderman Bob Timmerman. STAFF PRESENT: Town Manager Trent Petty, Town Secretary Kim Sutter, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, DPS Director Don Wilson, Human Resource Manager Todd Wood, Public Works Manager Jarrod Greenwood, Court Administrator Amanda Degan, Warrant Officer Troy Crow, Building Official Eddie Edwards, and Assistant to the Town Manager Ginger Awtry. 1. CALL TO ORDER. Mayor Bradley called the workshop to order at 2:13 p.m. Item 43 was discussed at this time. 3. DISCUSS GOALS AND OBJECTIVES FOR THE TOWN AND THE SCHOOL. Mayor Bradley presented the Board a document he prepared outlining present and future goals and objectives of the Town for the Board's consideration, and added that the list, as presented, it not an attempt to prioritize any items other than those related to the Academy. Mayor Bradley outlined his top priorities as the completion of the Arts and Science Center prior to January 2009, and the campus build out as outlined in the campus master plan. Alderman Redding expressed his desire to prioritize the list, and stated that police and fire services should be high on the list. Discussion ensued with regard to the goals and objectives for the Town and the goal to foster a community environment. Town Manager Petty recommended the Board consider adopting a five-year goal strategy. Town of Westlake Board of Aldermen/Board of Trustees Workshop July 23, 2007 Page 2 of 2 Alderman Corson suggested the Board also discuss if a commitment should be made to consider geo thermal systems for Town structures. Item 2 was discussed at this time. 2. DISCUSS PLANNING FOR A BOND ELECTION FOR THE CONSTRUCTION OF A WESTLAKE PERFORMING ARTS AND SCIENCE CIVIC CENTER. Mayor Bradley introduced the item and opened the discussion. Discussion ensued with regard to calling an election for the November 6, 2007, election date. Aldermen Corson and Redding expressed their desire to have a firm estimate of the cost to construct the building, and expressed their concern with moving forward without the cost. It was the consensus of the Board to proceed with preparing to call a Bond election for the November 2007 election date. 4. ADJOURNMENT. There being no further business to come before the Board, Mayor Bradley declared the workshop adjourned at 4:28 p.m. APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 27, 2007. Scott Bradley, Mayor F ATTEST: 'i Sutter, TkMC, Town Secretary ���3�07 8aR/Baf WS Present and Future Goals and Objectives For', TOWN OF WESTLAKE 1. Westlake Academy: complete Arts & Science Center before January 2009; complete master plan for campus as soon as possible. Promote the Academy as the center of our conununity. 2. Obtain a Post Office (max goal) or at least a discrete ZIP Code for Westlake. 3. Establish hike and bike trail system so that someone from any neighborhood can reach another neighborhood or an conunercial or office area via walk or bike without having to challenge any vehicular traffic (includes pedestrian passages under major thoroughfares). 4. Establish park system second to none. Includes: a. Arboretum b. "Green" Cemetery C. Nondenominational Chapel in Cemetery for weddings, funerals, gatherings. d. History Museum e. Athletic facilities f. Visitors/Garden Center g. Outdoor Ampitheatre h. Performing Arts Center i. Compost Facility (digester) j. Tree Farm Park system and trails should be regionally coordinated. 5. Obtain second source of water, if available at reasonable cost. 6. Promote SH 170 as toll facility, with emphasis on design and landscaping at 114/170 connector. 7. Promote public artwith commitment of money and support. 8. Promote rail in 114 and 170 to connect to DFW airport, with stop at Circle T Retail Center. t t/�5�/IrQI�F9. E a;biis program to deal with drillin in Westlake, with emphasis on c/ benefiting the Academy. 10. Maintain as many road sections as possible as rural asphalt lanes. 11. Promote tree planting in all public areas (roadways, etc.) 12. o gated communities, or put one fence around ALL of Westlake. 13. Construct Town Hall. 14. Establish permanent fire station. 15. Landscape 114/170 corridor. 16. Construct Roundabout at Dove/Randol Mill. 17. Construct Roundabout at Dove/Ottinger. MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN WORKSHOP July 23, 2007 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, April Gallagher, Don Redding, and Pete Steger. ABSENT: Alderman Bob Timmerman. STAFF PRESENT: Town Manager Trent Petty, Town Secretary Kim Sutter, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, DPS Director Don Wilson, Human Resource Manager Todd Wood, Public Works Manager Jarrod Greenwood, Court Administrator Amanda Degan, Warrant Officer Troy Crow, Building Official Eddie Edwards, and Assistant to the Town Manager Ginger Awtry. 1. CALL TO ORDER. Mayor Bradley called the workshop to order at 4:40 p.m. 2. DISCUSS RECOMMENDATIONS BY THE PUBLIC ART COMMITTEE CONCERNING THE FUNDING OF PUBLIC ART IN THE TOWN OF WESTLAKE. Mayor Bradley introduced the item. Mrs. Michelle Corson, chair of the Westlake Public Art Committee, presented the Board with a proposed funding option for the projects of the Committee. The Committee is requesting consideration of the following policy: • A "Two Percent for Art" policy requiring non-residential building permits to dedicate a two percent (2%) fee to the Public Art Fund. • A policy to dedicate 15% of the Town of Westlake Visitor Association revenues, or other such fund as the Board deems appropriate and as allowed in the Texas Local Government code. • A policy dedicating a proposed $4,000 of each Oil and Gas well drilling permit fee to the Public Art fund, in the event that such drilling will be allowed within the Town. Town of Westlake Board of Aldermen Workshop July 23, 2007 Page 2 of 3 Discussion ensued regarding the intent of the formation of the Public Art Committee and the funding proposal. Alderwoman Gallagher expressed her support for a self-sustaining Arts Council, and further stated that two percent is a tremendous amount of money for a town our size to spend on public art; however, Mrs. Gallagher expressed her support of the possibility of designating funding for the Arts and Science Center. Alderman Steger expressed his desire to have a plan of how and for what the money would be spent toward. Town Manager Petty advised the Board that he would not recommend that the Board approve building permit fees based on a special, segmented general fund expenditure. Alderman Redding expressed his support for considering some sort of visible monument at the entryways to the Town. Alderman Corson requested that a survey be conducted of the neighboring cities to determine what they are charging for a building permit fee, as he feels it is important that the Town does not price ourselves out of the market. Mayor Bradley summarized the consensus of the Board with regard to the proposal, and stated that conceptually, the Board would consider 1) the 'percent for art' policy after receiving the results of a building permit fee survey; and 2) a percent contribution from the Visitor Association revenue. Mr. Bradley further advised that further consideration and discussion is required regarding the third component of the funding proposal - oil and gas well drilling permit fee. 3. DISCUSS TOWN OF WESTLAKE PROPOSED BUDGET FOR FISCAL YEAR OCTOBER 1, 2007 THROUGH SEPTEMBER 30, 2008. Town Manager Petty presented the proposed budget. Mr. Petty advised that performance measures have been included for each department, and explained the significance of the measures. He further advised that this is the first year that the document meets the criteria to be considered for the Government Finance Officers Association distinguished budget award (G FAO). Mr. Petty reviewed the following: - 2006/2007 highlights - 2007/2008 proposed highlights - Summary table for all funds - General fund program summary - General fund revenue categories and highlights - Residential and commercial construction history and the the anticipated construction activity. - Sales tax history - General fund franchise tax revenue history and anticipated receipts Town of Westlake Board of Aldermen Workshop July 23, 2007 Page 3 of 3 - General fund expenditure categories for 2007/2008 - Personnel expenditures in proportion to total revenues and personnel expenditures in proportion to total expenditures. - Debt service schedule and repayment sources. - Utility fund expenditure categories and highlights, transfers out, proposed utility fund capital projects. - Visitors fund program summary, revenue categories, the visitors fund expenditure categories. - Property tax reduction sales tax fund, and the 4B '/2 cent sales tax fund, - Expanded -Level Service Package to include the addition of two positions; - Records and Revenue Clerk; and - Public Works and Building Maintenance Technician. Town Manager Petty commended the efforts of the staff for the time and work involved in preparing the budget. 4. DISCUSS BOARD, COMMISSION, AND COMMITTEE REAPPOINTMENTS AND APPOINTMENTS. No discussion re2ardine this item. 5. ADJOURNMENT. There being no further business to come before the Board, Mayor Bradley declared the workshop adjourned at 7:00 p.m. APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 27, 2007. Scott Bradle , Mayor ATTEST: f inx' Sutter, TRMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN MEETING July 23, 2007 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, April Gallagher, Don Redding, and Pete Steger. ABSENT: Alderman Bob Timmerman. OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Stan Lowry, Town Secretary Kim Sutter, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:27 p.m. 2. EXECUTIVE SESSION Mayor Bradley recessed the regular session of the Town of Westlake Board of Aldermen at 7:28 p.m. so that the Board might consider the following in executive session. A. The Board will conduct a closed session under Texas Government Code section 551.071 to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: i. City of Roanoke v. Toti,n of Westlake, Cause No. 02 -01 -00290 -CV (Second Court of Appeals) ii. Town of Westlake v. City of Roanoke (Johnny's Automotive tract), Cause No. 2003-20243-158 (158th Judicial District Court ofDenton County, Texas) B. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters. Town of Westlake Board of Aldermen Regular Meeting July 23, 2007 Page 2 of 5 C. The Board will conduct a closed session under Texas Government Code section 551.072 to discuss the purchase, exchange, lease, or value of real property. Mayor Bradley convened the executive session at 7:30 p.m. The executive session adjourned at 7:42 p.m. 3. RECONVENE MEETING. The Board reconvened into regular session at 7:43 p.m. 4. EXECUTIVE SESSION ACTION. There was no action taken. 5. CITIZENS' PRESENTATIONS. There was no one present wishing to address the Board. 6. CONSIDER A PETITION FOR ANNEXATION AND ADOPTION OF A RESOLUTION TO ACCEPT A PETITION REQUESTING ANNEXATION PURSUANT TO SECTION 43.028 OF THE TEXAS LOCAL GOVERNMENT CODE, FROM THE PROPERTY OWNER 170 RETAIL ASSOCIATES, LTD., OF PROPERTY GENERALLY DESCRIBED AS APPROXIMATELY 48.293 ACRES SITUATED IN THE M.E.P. & P.R.R. CO. SURVEY, ABSTRACT NO. 923 AND THE J. BACON SURVEY, ABSTRACT NO. 1565, TOWN OF WESTLAKE, DENTON COUNTY, TEXAS. Mayor Bradley introduced the item and advised that he has reviewed the petition and it appears to be in proper order, and he has accepted the petition on behalf of the Town. MOTION: Alderman Redding made a motion to approve Resolution No. 7-45, accepting a petition annexing approximately 48.293 acres as presented. Alderman Steger seconded the motion. The motion carried by a vote of 4-0. 7. CONSIDER A PETITION FOR ANNEXATION AND ADOPTION OF A RESOLUTION TO ACCEPT A PETITION REQUESTING ANNEXATION PURSUANT TO SECTION 43.028 OF THE TEXAS LOCAL GOVERNMENT CODE, FROM THE PROPERTY OWNER AIL INVESTMENT, L.P., OF PROPERTY GENERALLY DESCRIBED AS APPROXIMATELY 1.314 ACRES SITUATED IN THE M.E.P. & P.R.R. CO. SURVEY, ABSTRACT NO. 923 AND THE J. BACON SURVEY, ABSTRACT NO. 1565, TOWN OF WESTLAKE, DENTON COUNTY, TEXAS. Mayor Bradley introduced the item and advised that he has reviewed the petition and it appears to be in proper order, and he has accepted the petition on behalf of the Town. Town of Westlake Board of Aldermen Regular Meeting July 23, 2007 Page 3 of 5 MOTION: Alderman Steger made a motion to approve Resolution No. 7-46, accepting the petition to annex approximately 1.314 acres as presented. Alderman Corson seconded the motion. The motion carried by a vote of 4-0. 8. CONSIDER AND TAKE ACTION ON AN ORDINANCE DISANNEXING AND RELEASING FROM THE EXTRATERRITORIAL JURISDICTION OF THE TOWN OF WESTLAKE, TEXAS, APPROXIMATELY 18.103 ACRES GENERALLY DESCRIBED AS BEING A PORTION OF THE RICHARD EADS SURVEY, ABSTRACT NO. 393, AND BEING A PORTION OF TRACT 2 OF THAT TRACT OF LAND DESCRIBED BY DEED TO AIL/WILLOWBEND, LTD., A TEXAS LIMITED PARTNERSHIP, IN CLERK'S FILING NO. 93-110075228, COUNTY RECORDS, DENTON COUNTY, TEXAS. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Corson made a motion to adopt Ordinance No. 527, disannexing approximately 18.103 acres of the Richard Eads Survey, Abstract No. 393 as presented. Alderwoman Gallagher seconded the motion. The motion carried by a vote of 4-0. In accordance with his duties under State law, Mayor Bradley advised of his consent to the disannexation. Mayor Bradley advised that this process of annexation and disannexation is in accordance with a settlement agreement with the City of Roanoke, and essentially annexes an approximately 58 acre tract of land into the Town of Westlake and disannexes 18.103 acres to the City of Roanoke. 9. CONSIDER A RESOLUTION SUSPENDING THE JULY 30, 2007 EFFECTIVE DATE OF THE PROPOSAL BY ATMOS ENERGY CORP., MID-TEX DIVISION TO IMPLEMENT INTERIM GRIP RATE ADJUSTMENTS FOR GAS UTILITY INVESTMENT IN 2006. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Steger made a motion to approve Resolution No. 7-47, suspending the July 30, 2007, effective date of the proposal by Atmos Energy Corp., Mid -Tex Division to implement interim GRIP rate adjustments for Gas Utility Investment in 2006. Alderman Redding seconded the motion. The motion carried by a vote of 4-0. Town of Westlake Board of Aldermen Regular Meeting July 23, 2007 Page 4 of 5 10. CONSIDER A RESOLUTION REAPPOINTING AND APPOINTING MEMBERS TO THE 4B ECONOMIC DEVELOPMENT BOARD, WESTLAKE HISTORICAL PRESERVATION SOCIETY, PLANNING AND ZONING COMMISSION, WESTLAKE PUBLIC ART COMMITTEE, TEXAS STUDENT HOUSING AUTHORITY BOARD OF DIRECTORS, WESTLAKE TREE CITY USA ADVISORY COMMITTEE, AND THE WESTLAKE ACADEMY FOUNDATION. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Redding made a motion, seconded by Alderwoman Gallagher, to reappoint and appoint the following individuals: 4B Economic Development Board Term Expires Reappoint Scott Bradley, Mayor June 2009 Reappoint Don Redding, Alderman June 2009 Reappoint David Brown, non -Alderman June 2009 Appoint Pete Steger, Alderman June 2009 Westlake Historical Preservation Society Term Expires Reappoint Stephen Thornton June 2010 Reappoint Jack Weisman June 2010 Appoint Michelle Corson June 2010 Planning and Zoning Commission Term Expires Reappoint William Greenwood June 2009 Reappoint Sharon Sanden June 2009 Westlake Tree City USA Advisory Committee Term Expires Reappoint Julie Timmerman June 2009 Westlake Academy Foundation Term Expires Reappoint Rick Rennhack June 2008 Appoint George Ledak June 2009 Appoint David Lee June 2009 VOTE ON MOTION: The motion carried by a vote of 4-0 (Resolution No. 7-48). 11. CONSIDER A RESOLUTION APPOINTING MR. CHRIS NOONAN AS THE PRESIDENT OF THE WESLAKE ACADEMY FOUNDATION. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderwoman Gallagher made a motion to approve Resolution No. 7-49., appointing Chris Noonan to fill the position of President of the Board of Directors of the Westlake Academy Foundation. Alderman Redding seconded the motion. The motion carried by a vote of 4-0. Town of Westlake Board of Aldermen Page 5 of 5 Regular Meeting July 23, 2007 12. CONSENT AGENDA. Mayor Bradley introduced the item and asked for a motion. A. Review and approve minutes of the Board of Aldermen meeting held on July 9, 2007. B. Review and approve any outstanding bills. MOTION: Alderman Corson moved to approve the consent agenda as presented. Alderwoman Gallagher seconded the motion. The motion carried by a vote of 4-0. 13. ADJOURNMENT. There being no further business, Mayor Bradley adjourned the meeting. The meeting adjourned at 8:02 p.m. APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 27, 2007. Scott Bradley, Mayor ATTE� 4Sutt�er, TRMC, Town Secretary