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HomeMy WebLinkAbout05-14-07 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN WORKSHOP May 14, 2007 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Fred Held, Don Redding, and Bob Timmerman. ABSENT: Alderman Buddy Brown. STAFF PRESENT: Town Manager Trent Petty and Town Secretary Kim Sutter. 1. CALL TO ORDER. Mayor Bradley called the workshop to order at 4:05 p.m. 2. DISCUSS THE TIMELINE AND STATUS OF THE WESTLAKE PERFORMING ARTS & SCIENCE CENTER. Town Manager Petty presented the Board with an updated time line for the construction of the Westlake Performing Arts and Science Center. Mayor Bradley advised the Board that the time line is not conducive to holding a bond election for voter approval of the required funding. Town Manager Petty advised that the time line contemplates a notice of intent to issue Certificate of Obligations on June 11, 2007. Alderman Timmerman stated that he would support the issuance of Certificates of Obligation if the cost estimate is found to be $2.5 to $3 million. He added that he feels a cost estimate of $5.5 million is too high. Discussion ensued with regard to the cost of the facility. and the amount that could be financed through the use of the hotel occupancy tax. Town Manager Petty advised that the soil borings should be completed by the end of the week and a preliminary report is expected by Friday. May 25, 2007. Town of Westlake Board of Aldermen Workshop May 14, 2007 Page 2 of 2 Town Manager Petty advised that available funding for the building is based on a $2.5 million CO issuance and $500,000 raised by the Westlake Academy Foundation for a total of $3 million. Ms. Laura Wheat, Westlake Academy Foundation, recommended that the Board provide a priority list of the finish out items. Ms. Wheat advised that the Foundation would work to find sponsors or donors for the finish out items. Town Manager Petty advised that during the construction process, the Facilities Committee will need to met periodically to make design decisions. Mayor Bradley advised that the original Facilities Committee included himself, Alderman Redding and past -Alderman Frey. He added that in order to maintain continuity, the Committee should include himself, Alderman Redding and one other member of the Board. Town Manager Petty advised that an item would be included on the June 11, 2007, agenda to issue the notice of intent for the issuance of the Certificates of Obligation. Mayor Bradley stated that it is his feeling that if the members of the Board support the $2.5 million Certificate of Obligation issuance, th.:v should also commit to the building cost of $3 million. Alderman Corson asked if some type of acknowledgment is needed to move forward with the design and construction documents. Town Manager Petty advised that a finalized contract for the construction manager and a finalized contract for the architect will be presented for the Board's consideration at a future date. 3. ADJOURNMENT. There being no further business to come before the Board, Mayor Bradley declared the workshop adjourned at 5:08 p.m. APPROVED BY THE BOARD OF ALDERMEN ON JUNE 11, 2007. Scott EaTey, Mayor ATTEST: j Kinin Sutter, TRMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN MEETING MAY 14, 2007 PRESENT: Mayor Scott Bradley and Aldermen Buddy Brown, Larry Corson, Fred Held, Don Redding, and Bob Timmerman. ABSENT: None. OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Kim Sutter, Facilities and Recreation Director Troy Meyer, Public Works Superintendent Jarrod Greenwood, DPS Director Don Wilson, and Executive Assistant Ginger Awtry, Finance Manager Debbie Piper, Court Administrator Amanda DeGan, and Warrant Officer Troy Crow. 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:10 p.m. 2. EXECUTIVE SESSION No Executive Session was held. 3. RECONVENE MEETING. No action taken on this item. 4. EXECUTIVE SESSION ACTION. No action taken on this item. 5. CITIZENS' PRESENTATIONS. George Ledak, 1220 Mount Gilead, Keller, addressed the Board regarding the percentage of the Town's operating budget allocated to the Academy and asked for a report from the Town Town of Westlake Board of Aldermen Regular Meeting May 14, 2007 Page 2 of 3 regarding the allocation of funding. He further requested that the Board consider a poll vote when approving funding allocations for the Academy. Mayor Bradley advised that any allocations would be discussed during the budget workshop and urged interested parties to attend. 6. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH THE TEXAS DEPARTMENT OF PUBLIC SAFETY TO DENY DRIVER'S LICENSE RENEWALS FOR DEFENDANTS WITH DELINQUENT CITATIONS AND JUDGMENTS ISSUED BY THE COURT. Town Manager Petty introduced the item and advised that Court Administrator Amanda DeGan was present to address questions of the Board. MOTION: Alderman Held made a motion to approve Resolution No. 07-31, authorizing an interlocal contract with the Texas Department of Public Safety to deny driver's license renewals for defendants with delinquent citations and judgments issued by the court. Alderman Brown seconded the motion. Alderman Redding inquired if this process is common among other cities. Town Manager Petty advised that this is a common process and a list of cities who currently participate can be provided to the Board. VOTE ON MOTION: The motion carried by a vote of 5-0. 7. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH GOVERNMENT CAPITAL, INC., TO LEASE A SERVICE VEHICLE FOR THE WARRANT DIVISION OF THE COURT. Town Manager Petty advised the Board of the need for a new service vehicle and stated that the least cost is $24,284.65, with a $2,000 trade -allowance for a final cost of $22,284.65. The first lease payment will be payable in October 2007. MOTION: Alderman Held made a motion to approve Resolution No. 07-32, authorizing a contract with Government Capital, Inc. to lease a service vehicle for the warrant division of the court. Alderman Redding seconded the motion. Alderman Held inquired if any service parts from the current vehicle would be salvaged and used on the new vehicle. Court Administrator DeGan advised that, prior to trade-in, the service items would be removed from the vehicle. Town of Westlake Board of Aldermen Page 3 of 3 Regular Meeting May 14, 2007 VOTE ON MOTION: The motion carried by a vote of 5-0. 8. CONSENT AGENDA: Mayor Bradley introduced the item and asked for a motion. Alderman Timmerman asked that the April 23, 2007, workshop minutes reflect the discussion of the Board to not have local residents and/or experts lead the discussion at the Town Hall meeting to be held on May 21, 2007. Mayor Bradley advised that the April 23, 2007, workshop minutes will be revised and placed on a future meeting agenda for consideration. A. Review and approve minutes of the Board of Aldermen workshop and the regular Board of Aldermen meeting held on April 23, 2007. MOTION: Alderman Brown made a motion to approve the minutes of Board of Aldermen meeting on April 23, 2007. Alderman Corson seconded the motion. The motion carried by a vote of 5-0. B. Review and approve any outstanding bills. MOTION: Alderman Brown made a motion to approve the outstanding bills as presented. Alderman Held seconded the motion. The motion carried by a vote of 5-0. 9. ADJOURNMENT. There being no further business, Mayor Bradley adjourned the meeting. The meeting adjourned at 7:28 p.m. APPROVED BY THE BOARD OF ALDERMEN ON .TUNE 11, 2007. Scott Bradl , Mayor ATTEST: R Kim Sutter, RMC, Town Secretary