HomeMy WebLinkAbout05-14-07 TC MinMINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN WORKSHOP
May 14, 2007
PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Fred Held, Don Redding, and Bob
Timmerman.
ABSENT: Alderman Buddy Brown.
STAFF PRESENT: Town Manager Trent Petty and Town Secretary Kim Sutter.
1. CALL TO ORDER.
Mayor Bradley called the workshop to order at 4:05 p.m.
2. DISCUSS THE TIMELINE AND STATUS OF THE WESTLAKE PERFORMING
ARTS & SCIENCE CENTER.
Town Manager Petty presented the Board with an updated time line for the construction of
the Westlake Performing Arts and Science Center.
Mayor Bradley advised the Board that the time line is not conducive to holding a bond
election for voter approval of the required funding.
Town Manager Petty advised that the time line contemplates a notice of intent to issue
Certificate of Obligations on June 11, 2007.
Alderman Timmerman stated that he would support the issuance of Certificates of
Obligation if the cost estimate is found to be $2.5 to $3 million. He added that he feels a
cost estimate of $5.5 million is too high.
Discussion ensued with regard to the cost of the facility. and the amount that could be
financed through the use of the hotel occupancy tax.
Town Manager Petty advised that the soil borings should be completed by the end of the
week and a preliminary report is expected by Friday. May 25, 2007.
Town of Westlake Board of Aldermen
Workshop
May 14, 2007
Page 2 of 2
Town Manager Petty advised that available funding for the building is based on a $2.5
million CO issuance and $500,000 raised by the Westlake Academy Foundation for a total
of $3 million.
Ms. Laura Wheat, Westlake Academy Foundation, recommended that the Board provide a
priority list of the finish out items. Ms. Wheat advised that the Foundation would work to
find sponsors or donors for the finish out items.
Town Manager Petty advised that during the construction process, the Facilities Committee
will need to met periodically to make design decisions.
Mayor Bradley advised that the original Facilities Committee included himself, Alderman
Redding and past -Alderman Frey. He added that in order to maintain continuity, the
Committee should include himself, Alderman Redding and one other member of the Board.
Town Manager Petty advised that an item would be included on the June 11, 2007, agenda
to issue the notice of intent for the issuance of the Certificates of Obligation.
Mayor Bradley stated that it is his feeling that if the members of the Board support the $2.5
million Certificate of Obligation issuance, th.:v should also commit to the building cost of $3
million.
Alderman Corson asked if some type of acknowledgment is needed to move forward with
the design and construction documents.
Town Manager Petty advised that a finalized contract for the construction manager and a
finalized contract for the architect will be presented for the Board's consideration at a future
date.
3. ADJOURNMENT.
There being no further business to come before the Board, Mayor Bradley declared the
workshop adjourned at 5:08 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON JUNE 11, 2007.
Scott EaTey, Mayor
ATTEST: j
Kinin Sutter, TRMC, Town Secretary
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN MEETING
MAY 14, 2007
PRESENT: Mayor Scott Bradley and Aldermen Buddy Brown, Larry Corson, Fred Held, Don
Redding, and Bob Timmerman.
ABSENT: None.
OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Kim Sutter, Facilities
and Recreation Director Troy Meyer, Public Works Superintendent
Jarrod Greenwood, DPS Director Don Wilson, and Executive
Assistant Ginger Awtry, Finance Manager Debbie Piper, Court
Administrator Amanda DeGan, and Warrant Officer Troy Crow.
1. CALL TO ORDER.
Mayor Bradley called the meeting to order at 7:10 p.m.
2. EXECUTIVE SESSION
No Executive Session was held.
3. RECONVENE MEETING.
No action taken on this item.
4. EXECUTIVE SESSION ACTION.
No action taken on this item.
5. CITIZENS' PRESENTATIONS.
George Ledak, 1220 Mount Gilead, Keller, addressed the Board regarding the percentage of
the Town's operating budget allocated to the Academy and asked for a report from the Town
Town of Westlake Board of Aldermen
Regular Meeting
May 14, 2007
Page 2 of 3
regarding the allocation of funding. He further requested that the Board consider a poll vote
when approving funding allocations for the Academy.
Mayor Bradley advised that any allocations would be discussed during the budget workshop
and urged interested parties to attend.
6. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH THE TEXAS
DEPARTMENT OF PUBLIC SAFETY TO DENY DRIVER'S LICENSE
RENEWALS FOR DEFENDANTS WITH DELINQUENT CITATIONS AND
JUDGMENTS ISSUED BY THE COURT.
Town Manager Petty introduced the item and advised that Court Administrator Amanda
DeGan was present to address questions of the Board.
MOTION: Alderman Held made a motion to approve Resolution No. 07-31, authorizing
an interlocal contract with the Texas Department of Public Safety to deny
driver's license renewals for defendants with delinquent citations and
judgments issued by the court. Alderman Brown seconded the motion.
Alderman Redding inquired if this process is common among other cities.
Town Manager Petty advised that this is a common process and a list of cities who currently
participate can be provided to the Board.
VOTE ON
MOTION: The motion carried by a vote of 5-0.
7. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH
GOVERNMENT CAPITAL, INC., TO LEASE A SERVICE VEHICLE FOR THE
WARRANT DIVISION OF THE COURT.
Town Manager Petty advised the Board of the need for a new service vehicle and stated that
the least cost is $24,284.65, with a $2,000 trade -allowance for a final cost of $22,284.65.
The first lease payment will be payable in October 2007.
MOTION: Alderman Held made a motion to approve Resolution No. 07-32, authorizing
a contract with Government Capital, Inc. to lease a service vehicle for the
warrant division of the court. Alderman Redding seconded the motion.
Alderman Held inquired if any service parts from the current vehicle would be salvaged and
used on the new vehicle.
Court Administrator DeGan advised that, prior to trade-in, the service items would be
removed from the vehicle.
Town of Westlake Board of Aldermen Page 3 of 3
Regular Meeting
May 14, 2007
VOTE ON
MOTION: The motion carried by a vote of 5-0.
8. CONSENT AGENDA:
Mayor Bradley introduced the item and asked for a motion.
Alderman Timmerman asked that the April 23, 2007, workshop minutes reflect the
discussion of the Board to not have local residents and/or experts lead the discussion at the
Town Hall meeting to be held on May 21, 2007.
Mayor Bradley advised that the April 23, 2007, workshop minutes will be revised and
placed on a future meeting agenda for consideration.
A. Review and approve minutes of the Board of Aldermen workshop and the regular Board
of Aldermen meeting held on April 23, 2007.
MOTION: Alderman Brown made a motion to approve the minutes of Board of
Aldermen meeting on April 23, 2007. Alderman Corson seconded the
motion. The motion carried by a vote of 5-0.
B. Review and approve any outstanding bills.
MOTION: Alderman Brown made a motion to approve the outstanding bills as
presented. Alderman Held seconded the motion. The motion carried by a
vote of 5-0.
9. ADJOURNMENT.
There being no further business, Mayor Bradley adjourned the meeting.
The meeting adjourned at 7:28 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON .TUNE 11, 2007.
Scott Bradl , Mayor
ATTEST:
R
Kim Sutter, RMC, Town Secretary