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HomeMy WebLinkAbout03-26-07 TC MinMINUTES OF A TOWN OF WESTLAKE, TEXAS SPECIAL WORKSHOP MEETING OF THE 50TH ANNIVERSARY COMMITTEE, WHICH INCLUDES THE BOARD OF ALDERMEN AND THE HISTORICAL PRESERVATION BOARD March 26, 2007 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson and Bob Timmerman, and Historical Preservation Board President Kelly Bradley. ABSENT: Alden -nen Buddy Brown .. FredHeld and Don Redding and Historical Board members Allen Heath, Ruby Held, Kristi Layton, Sharon Sanden. Stephen Thornton, Jack Wiesman and Pathfinder Editor Joyce Roach. OTHERS PRESENT: To Secretary Kim Sutter. 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 5:58 p.m. 2. DISCUSS TOWN OF WESTLAKE 50TH ANNIVERSARY CELEBRATIO AND TAKE APPROPRIATE ACTION. I Mayor Bradley asked for a motion to conduct discussion of the item at the March 26, 2007, regular meeting of the Board of Aldermen. MOTION: A motion was made by Alderman Corson to conduct discussion regarding the 5011 anniversary celebration during the March 26, 2007. regular Board of Aldermen meeting. Alderman Timmerman seconded the motion. The motion carried unanimously. There being no further discussion. Mayor Bradley declared the meeting adjourned at 5:59 p.m. Scott Bradley, Mayor AT S S Sutte , TW C, Tovvm Secretary - U" MC, TOMM,4 MINUTES OF THE tt Um= - I "ity-A IR IXIJ V11 N 11 DI .146 1 XJILYZ 11 '14 -A*l g' E 41 MARCH 261,2007 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Don Redding, and Bob Timmennan. OTHERS PRESENT: To Manager Trent Petty, Town Secretary Kim Sutter, Finance Director Debbie Piper, Administrative Assistant to the Town Manager Ginger Awtry, and residents Becky Rogers, Wanda Haskins, Steve Knight, and Stephen Thornton I Mayor Bradley called the workshop to order at 2:04 p.m. 2. DISCUSS ESTABLISHING THE DATE, TIME, AND PLACE OF THE REGULAR MEETINGS OF THE BOARD OF ALDERMEN. Mayor Bradley advised the Board of the item and the proposed resolution as it will appear on the regular meeting agenda. He advised that the resolution addresses meeting dates that fall on a National Holiday and/or a school holiday. Town Manager Petty asked for the Board's consideration to call a special meeting for May 28. 2007, to take action on an item at the Decoration Day festivities. Town Secretary Sutter advised the Board of the need to hold a special meeting to canvass the results of the May election. Mayor Bradley advised that special meetings would be called for May 21, 2007, at 7:00 pm. to canvass the election results. and for Memorial Day, May 28, 2007, to take action on an item as pan of the Decoration Day festivities. Town of Westlake Board of Aldermen Workshop March 2b, 201'7 Page 2 of 3 Alderman Corson suggested that workshops not be scheduled prior to 1:00 p.m. in the afternoon in an effort to accommodate participants who may need to make special arrangements to attend a workshop held during the normal business day. Mayor Bradley advised that he would coordinate with the Board with regard to start times of workshops, and would not schedule any workshops to begin prior to 1:00 p.m. until after the election. 3. DISCUSS A PROPOSED AMENDMENT TO THE WESTLAKE CODE OF ORDINANCES TO ESTABLISH A RESIDENTIAL AIRPARK ZONING CATEGORY TO BE CONSIDERED FOR STAGECOACH HILLS. Town Manager Petty advised that the Planning and Zoning Commission recommended, by unanimous vote, to forward the proposed ordinance for the Board's consideration. He further advised that a number of residents were present at the Planning and Zoning Commission meeting and requested consideration to address issues considered to be outside the scope of the proposed ordinance with regard to the annexation of Stage Coach Hills. Mr. Petty advised the Board that the proposed ordinance, as written, is ready to be considered by the Board, and the Board could choose to address the additional concerns brought forth by the residents separately. Mr. Petty explained that three possible options would be available to the Board to address the additional concerns of the Stagecoach Hills residents with regard to the current R-1 zoning: 1) take no action; or 2) make the lots conforming through the platting process and recognize that the lots will never be one acre in size; or 3) wait until the area is re -platted into one acre lots in the distant future. Mr. Petty recommended the following steps for the Board's consideration to address the concerns and needs of the residents in the Stagecoach Hills area: I ) Adopt residential airpark zoning category; and 2) Zone the property residential airport zoning (requires owner to sign zoning application), and 3) Property owner to request variance to the RA zoning as the property does not meet the one acre minimum lot size requirement; and 4) Plat the property, Mr. Petty advised the Board that, if the above -steps are taken no change would be required to the R-1 standards. He further added that this would not apply to undeveloped lots. Discussion ensued with regard to the platting process, the definition of an accessory building, the ability of a property owner to rebuild should a structure be destroyed, and the impact of set back requirements if a damaged structure is to be rebuilt. Alderman Redding stated that he feels the Town Manager's proposal addresses the needs of the residents going forward. Tow a of Westlake Board of Aldermen Page 3 of 3 Workshop March 26,2007 4. DISCUSS APPOINTING A BOARD OF ALDERMAN LIAISON TO THE PLANNING AND ZONING COMMISSION. Mayor Bradley introduced the item and asked Alderman Corson to comment on the suggestion. Alderman Corson explained the background for this request. Discussion ensued with regard to the role of a board liaison to the Commission. Mayor Bradley advised that any board member may request this item be placed on a regular meeting agenda for consideration. 5. ADJOURNMENT. There being no further business to come before the Board, Mayor Bradley declared the workshop adjourned at 3,49 pm. -5� Scott Bradl4, Mayor ATTEST- 4��Im,.Autter, TRW, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN MEETING MARCH 26, 2007 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Don Redding, and Bob Timmerman. ABSENT: Aldermen Buddy Brown and Fred Held. OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Michael Kallus, Town Secretary Kim Sutter, Facilities and Recreation Director Troy Meyer, Public Works Superintendent Jarrod Greenwood, and DPS Director Don Wilson. 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:27 p.m. With no objections from the Board, Mayor Bradley reordered the agenda to consider items 6, 11, and 12 prior to recessing into executive session. 6. PRESENTATION BY TARRANT COUNTY PRECINCT 3 COMMISSIONER GARY FICKES. Mayor Bradley advised this item is to hear a presentation by Tarrant County Precinct 3 Commissioner Gary Fickes. Commission Fickes expressed his appreciation for the opportunity to appear before the board, and introduced Ms. Carolyn Sims, precinct administrator, and Mr. Neal Welch, director of field operations. Commissioner Fickes addressed the Board regarding the road rehabilitation and resurfacing program and reported that Westlake is utilizing the program funding for the rehabilitation of J.T. Ottinger and Roanoke Roads. Mr. Fickes updated the Board on a street repair bond program, the Tarrant Regional Transportation Council (TRTC) projects, and the appointment of a health care committee which is charged with evaluating the need for a healthcare clinic in the Precinct Line Road / Davis Boulevard and US 377 corridor. Town of Westlake Board of Aldermen Regular Meeting March 26, 2007 Page 2 of 4 Mayor Bradley expressed his appreciation to Commissioner Fickes for the many years he has spent working on projects that benefit the Region and the Town, and for keeping the I- 70 and Highway 114 interchange project at the forefront of the transportation needs for the area. 11. CONSIDER A RESOLUTION EXPRESSING OFFICIAL INTENT TO REIMBURSE CONSTRUCTION AND EQUIPMENT COSTS OF A PERFORMING ARTS FACILITY. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Corson motion to approve Resolution 07-21, expressing official intent to reimburse construction and equipment costs of a performing arts facility. Aldennan Timmerman seconded the motion. The motion carried by a vote of 3-0. Town Manager Petty advised that contracts with Gideon Toal and Manhattan Construction will come before the Board at the April 9, 2007, regular meeting for consideration. 12. CONSIDER A RESOLUTION AMENDING THE MASTER PLAN OF THE TOWN OF WESTLAKE MUNICIPAL CAMPUS. Mayor Bradley advised this item will be withdrawn from the agenda and considered at a future meeting. 2. EXECUTIVE SESSION Mayor Bradley recessed the regular session of the Town of Westlake Board of Aldermen at 7:59 p.m. so that the Board might consider the following in executive session. A. The Board will conduct a closed session under Texas Government Code section 551.071 to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: i. City of Roanoke v. 1 own of Westlake, Cause No. 02 -01 -00290 -CV (Second Court of Appeals) ii. Town of Westlake v. Ciry of' Roanoke (Johnny's Automotive tract), Cause No. 2003-20243-158 (1581h Judicial District Court of Denton County, Texas) B. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters. Town of Westlake Board of Aldermen Regular Meeting March 26, 2007 Page 3 of 4 C. The Board will conduct a closed session under Texas Government Code section 551.072 to discuss the purchase, exchange, lease, or value of real property. Mayor Scott Bradley convened the executive session at 8:01 p.m. The executive session adjourned at 8:36 p.m. 3. RECONVENE MEETING. The Board reconvened into regular session at 8:40 p.m. 4. EXECUTIVE SESSION ACTION. There was no action taken. 5. CITIZENS' PRESENTATIONS. There was no one present wishing to address the Board. 7. HEAR A REPORT FROM WESTLAKE HISTORICAL PRESERVATION SOCIETY PRESIDENT. No report was given at this time. 8. CONSIDER A RESOLUTION ESTABLISHING THE DATE, TIME, AND PLACE OF THE REGULAR MEETINGS OF THE BOARD OF ALDERMEN. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Redding moved to approve Resolution 07-18, establishing the date, time, and place of the regular meetings of the Board of Aldermen. Aldermen Corson seconded the motion. The motion carried by a vote of 3-0. 9. CONSIDER A RESOLUTION AUTHORIZING AN INTER -LOCAL AGREEMENT WITH TARRANT COUNTY, TEXAS, REGARDING THE REHABILITATION OF J. T. OTTINGER AND ROANOKE ROADS. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Corson moved to approve Resolution 07-19, authorizing an inter- local agreement with Tarrant County, Texas, regarding the rehabilitation of J.T. Ottinger and Roanoke Roads. Alderman Timmerman seconded the motion. The motion carried by a vote of 3-0. 10. CONSIDER A RESOLUTION REAPPOINTING CHARLES SCHULTZ TO THE TEXAS STUDENT HOUSING AUTHORITY BOARD OF DIRECTORS. Town of Westlake Board of Aldermen Page 4 of 4 Regular Meeting March 26, 2007 Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Corson moved to approve Resolution 07-20, reappointing Charles Schultz to the Texas Student Housing Authority Board of Directors. Alderman Timmerman seconded the motion. The motion carried by a vote of 3-0. 13. CONSENT AGENDA. Mayor Bradley introduced the item and asked for a motion. A. Review and approve minutes of the Board of Aldermen workshop, the regular Board of Aldermen meeting, and the 50`h Anniversary Committee Workshop held on February 26, 2007. B. Review and approve any outstanding bills. MOTION: Alderman Redding moved to approve the consent agenda as presented. Alderman Timmerman seconded the motion. The motion carried by a vote of 3-0. 14. ADJOURNMENT. There being no further business, Mayor Bradley asked for a motion to adjourn the meeting. MOTION: Alderman Corson moved to adjourn the meeting. Alderman Timmerman seconded the motion. The motion carried by a vote of 3-0. The meeting adjourned at 8:54 p.m. APPROVED BY THE BOARD OF ALDERMEN ON APRIL 9, 2007. Scott Bradley, Mayor +Suer, / MC, Town Secretary