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Home My WebLink About01-22-07 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ♦ WORKSH02L" JANUARY 2, 2007 6 . 4 ABSENT: Aldermen Buddy Brown, and Bob Timmerman OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Kim Sutter, Finance Director Debbie Piper. Facties & Recreation Director Troy Meyer, and Public Works Superintendent Jarrod Greenwood. Mayor Scott Bradley called the workshop to order at 1:32 p.m. 121a OVAN14 *3 IU W1 OEM 11 YAMii President Paul Spain and Mr. Bobby Harrell ♦ Terra Land Management, Iand Mr. Curtis W. Young, principal, Sage Group, Inc. presented the proposed new residential development to the Board. Mr. Spain explained that the proposed residential development would be located in the southeast portion of the town at Sam School and Dove Road, Mr. Spain highlighted the plans for the area. He stated that the plans include open space of 41.96 percent of the area, the excavation at Dove Road for a pond feature, an extensive it system of approximately 5,826 linear feet, and a secondary entry from the east side of the property. Additionally, he stated that the road will curve along the creek and will be placed so as to preserve the trees, and all lots will front to common open space. Town of Westlake Board of Aldermen Workshop January 22, 2007 Page 2 of 3 Mr. Spain compared the proposed development, currently referred to as Wildwood, to the existing Glen Wyck development: Glen Wyelk Wildwood Gross acres 104.31 54.74 Residential lots 84 33 Gross density .80 .60 Open !pace 14.65% or 15.28 acres 41.95% or 22.97acres Range of lot Size 34,849 to 56,025 31, to 46,396 Average lot size 39,854 35,613 Mr. Spain explained that in response to the anticipated impact on the Academy, Terra Land Management will commit $300,000 toward the Academy's new building program and will --m • Ait•f Er• or the subdivision that one-half percent of home resales must be dedicated to the Academy. Alderman Larry Corson questioned the impact the development will have on traffic. Town Manager Trent Petty responded that a traffic analysis is not required if a development is less than 100 lots; however, a traffic analysis will be conducted if deemed necessary by the engineer, Alderman Larry Corson complimented Mr. Spain on an impressive presentation and stated that it is difficult to disagree with the plan from a land use perspective. Alderman Fred Held complimented Mr. Spain on the presentation and noted that the proposed development is compatible with the area. Town Manager Trent Petty stated that the property would have to be rezoned to PD. Mayor Scott Bradley asked Mr. Spain to be prepared to present sketches of the property enlWies. Mr. Spain stated that a tour of the property is available to anyone who is interested. 3 HEAR AND DISCUSS UPDATE ON SOLANA LEASE OPTIONS. Town Manager Trent Petty introduced the item and identified the materials in the Board's F!,acket (a cost analysis and a diagram of proposed office space layout at Solana). Mayor Bradley commented that there was only one conference room and the office spaces appear generous in size. Town of Westlake Board of Aldermen Workshop January 22, 2007 Page 3 of 3 RecreationFacilities & #y Meyer responded that the existing courtroom could be floorutilized for a meeting space when not in use by the Court. Town Manager Trent Petty added that the office sizes could be reduced to accommodate an additional conference room. Mr. Petty suggested the B ts ilities conum meet to review the plan. Town Manager Trent Petty stated that the respective cost for space is $10 to $12 a square :foot for the two proposed lease spaces. Mayor Scott Bradley recommended Alderman Larry Corson to fill the vacant position on the Facilities Committee, The Facilities Committee will meet Friday, January 26, 2007, to review the proposed office space layout at Solana. It was the consensus of the Board to move forward with the Solaria lease at the proposed pricing. 4. ADJOURNMENT. There being no further business before the Board, Mayor Bradley declared the workshop adjourned • /r d MINUTES OF A TOWN OF WESTLAKE, TEXAS SPECIAL WORKSHOP MEETING OF IRE 50TH ANNIVERSARY COMMITTEE, WHICH INCLUDES THE BOARD OF ALDERMEN AND THE HISTORICAL PRESERVATION BOARD WRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Fred Held, and Don Redding Sanden ABSENT: Aldermen Buddy Brown and Bob Timmerman, Historical Board members Allen Heath, Jack Wiesman, • Thornton, Pathfinder Editor • Roach OTHERS PRESENT: Town Manager Trent • and Town Secretary Kim Sutter Historical Board President Kelly Bradley called the meeting to order at 6:52 p.m. President Kelly Bradley read a •• from Ms. joyce Roach • the histo {•r She stated that information is needed from 1956 to • Mayor SC -01 Bradley recommended that the history ••• be leather bound. President Kelly Bradley reported that Solana has authorized use of office space to be used a marketing room. 111 Ill It, 5? 1111 1 � JI g c capsule and provided a list of ideas to the committee. President Kelly Bradley stated that a meeting will be scheduled to discuss ideas of items to be placed in the time capsule. There being no further discussion, President Kelly Bradley declared the meeting adjourned at 7.01 pm. 'VIA � M -U -yo, C—Ztt Bradl4, •PM r r, TIkMC, Town Secretary Iq I I WA 146,14 1 JANUARY 22, 2007 WRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Fred Held, Don Redding, and Bob Timmerman OTHERS PRESENT: Town Manager Trent Petty, To Secretary Kim Sutter, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, DPS Director Don Wilson, Public Works Superintendent Jarrod Greenwood. 1. CALL TO ORDER. 2. EXECUTIVE SESSION. following items to be discussed - A. The Board will conduct a closed session under Texas Government Code section 551.071 to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: i. City of Roanoke v. Town of Westlake, Cause Mo. 02 -01 -00290 -CV (Second Court of Appeals) ii. Town of Westlake v. City of Roanoke (Johnny's Automotive tract), Cause No. 2003-20243-158 (158th Judicial District Court of Denton CoTexas) Town of Westlake Board of Aldermen Regular Meeting January 22,2007 Page 2 of 6 B. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters. C. The Board will conduct a closed session under Texas Government Code section 551.072 to discuss the purchase, exchange, lease, or value of real property. Mayor Bradley convened the executive session at 7:07 p.m. The executive session adjourned at 7:32 p.m. 3. RECONVENE MEETING. The Board reconvened into regular session at 7:33 p.m. 4. EXECUTIVE SESSION ACTION. There was no action taken. 6. HEAR A PRESENTATION BY ANNA CLARK CONCERNING THE U.S. MAYOR'S CLIMATE PROTECTION AGREEMENT. Mrs. Anna Clarke, president of Earth People, a consulting and communications firm that assists companies of all sizes to "go green", presented an overview of a national campaign of the Sierra Club to encourage mayors to sip the U.S. Mayor's Climate Protection Agreement. She advised the Board that 358 mayor's have signed the agreement, including the mayors of Arlington, Dallas, Denton, Euless, Frisco, HuM McKinney, and Richardson. Town Manager Trent Petty advised that the agreement calls for emission reductions of seven percent (7%) below the 1990 levels, and asked if there is a provision to allow a growing city to participate and not be held to the emissions reduction requirement. Mrs. Clarke responded that she believes there could be such a provision, but she needs rt verify that such a provision exists. Following the presentation, Mayor Bradley stated that with no objections from Board, h; will sign the agreement. With no objections from the Board, Mayor Bradley reordered the agenda to bear items W9 and W10 prior to item W7. CONSIDER A RESOLUTION SUPPORTING THE EXPANSION OF THE FIDELITY SOUTHWEST REGIONAL CENTER IN WESTLAKE. Town of Westlake Board ofAidermen Page 3 of 6 Regular Meeting January 22,2007 Mayor Scott Bradley introduced the item and asked for a motion. MOTION: Alderman Don Redding moved to approve Resolution 07-01, supporting the expansion of the Fidelity Southwest Regional Center in Westlake, seconded by Alderman Larry Corson. The motion carried by a vote of 4-0. Vice President and General Manager Fran Eichorst of Fidelity Investnionts/Southwest Regional Center; Real Estate Director Lisa Stewart; and Jason Water, outside counsel for Fidelity, were present to address any questions of the Board. 10. CONSIDER ARESOLUTION ADOPTING A SITE PLAN FOR PD -i, THE SOLANA MARRIOTT HOTEL EXPANSION. Mayor Scott Bradley introduced the item. Tom Allen, representing Maguire Properties, presented an overview of the hotel expansion to the Board. He explained that a total of 95 rooms and additional meeting space will be added, and expects the expansion to be completed by October 2007. He further advised that the property is currently undergoing a $7 million renovation to the existing rooms. Town Manager Trent Petty recommended that approval be contingent upon the approval of the Town Engineer and Town Planner, and submittal of a tree mitigation survey; grading plan, and lighting plan. MOTION: Alderman Larry Corson moved to approve Resolution 07-02, adopting a site plan for PD -1, the Solana Marriott Hotel Expansion, declaring an e ve date and including the provisions as stated by the ToAm Manager. Don Redding seconded the motion. The motion carried by a vote of 4-0. 7. HEAR A PRESENTATION REGARDING UPPER TRINITY REGIONAL WATER DISTRICT. Mayor Scott Bradley introduced the item. Mr. Michael Savoie, Upper Trinity Regional Water District representative for the town of Copper Canyon; Mayor Sue Tejml, Copper Canyon; Mayor Jody Smith, Flower Mound; and City Manager Harlan Jefferson of Flower Mound were present for the presentation. Mr. Michael Savoie addressed the Board regarding the UTRWD and management of the water supply. Town Manager Trent Petty advised the Board that the Town currently does not have a contract with the District. i MOTION: Alderman Fred Held moved to approve Resolution 07-03, approving a technical amendment to the final plat of the Estates of Westlake changing the subdivision name to Wyck Hill. Aldermen Don Redding seconded the motion. nof bodies are in compliance with all town requirements. Town Manager Trent Petty confirmed that there are no outstanding issues. VOTE ON MOTION: The motion carried • a vote of 4-1. Town of Westlake Board of Aldermen Regular Meeting January 22, 2007 Page 5 of 6 Mayor Scott Bradley advised that, with the Board's permission, he would entertain a motion to approve items #12, #13, and #14. 12. CONSIDER A RESOLUTION APPOINTING XJM SUTTER AS THE TOWN SECRETARY. (Resolution 07-04) tolk I : I as # &&Lmu it a 11 • L01 Im I af v�x Ik I ; Lill L4 V vm=ljrrlw� 14. CONSIDER A RESOLUTION APPOINTING JUM SUTTER TO THE WESnAKE HISTORICAL PRESERVATION BOARD. (Resolution 07-06) MOTION: Alderman Don Redding moved to approve Resolution 07-04, ap 9 Kim Sutter as the Town Secretary; Resolution 07-05, appointing Kim Sutter as the Secretary to the Texas Student Housing Authority-, and Resolution 07- 06, appointing Kim Sutter to the Westlake Historical Preservation Board effective January 2, 2007, Alderman Fred Held seconded the motion. The motion carried by a vote of 4-0. 15. CONSENT AGENDA: A. Review and approve minutes of the Board of Aldermen workshop and the regular Board of Aldermen meeting held on November 13, 2006. B. Review and approve minutes of the Special Called Board of Aldermen Meeting held on December 18, 2006. C. Review and approve any outstanding bills. Town Manager Trent Petty asked the Board's consideration to amend the minutes of the November 13, 2006, workshop to revise the last paragraph under Item #3 to read "77ze Board and "ereiterated the majorpoints discussed", as he did not recall any spec c instructions given by the Board. MOTION: Alderman it Redding moved to approve the consent agenda as amended. Aldermen Fred Held seconded the motion. Ile motion carried by a voteof 4-0. 16. ADJOURNMENT. MOTION: Alderman Fred Held moved to adjourn the meeting. Aldermen Larry Corson seconded the motion. The motion carried by a vote of 4-0. The meeting adjourned at 9,26 p.m. Town of Westlake Board of Aldermen Page 6 of 6 Regular Meeting January 22, 2009 • e 4 � I I yr !r TRMC, Town Secretary