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HomeMy WebLinkAbout10-23-06 TC MinMINUTES OF THE I 101411A 11-4 )XII W.11 19 U D1 :4 A-01; L91 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Buddy Brown, Don Redding, Fred Held, and Larry Corson ABSENT: None OTHERS PRESENT: Town Manager Trent Petty, Executive Assistant/Acting Town Secretary Ginger Awtry, Town Attorney Stan Lowry, Tim Brittan, and John Sanchez. 1 CALL TO ORDER. Mayor Scott Bradley called the meeting to order at 1:40 p.m. 2. DISCUSS PROPOSED AMENDMENTS TO THE TOWN OF WESTLAKJ CODE OF ORDINANCES. Mayor Bradley opened the meeting by asking whether there are any additional proposed changes to be added to the back-up that was previously provided to the Board for all proposed amendments. Alderman Don Redding opened up discussions with a suggestion to review the wording in Section 50-2 to see that no confusion existed in the language referenced in the mobile home park section of the Code vs. the parking of motor homes, campers etc, in Section 102-154. Mr. Petty pointed out that the Ordinance had already been amended to take care of that conflict but that the documentation wasn't correctly reflected in Mr. Redding's backup which still cited the old provision. Mayor Bradley asked Town Attorney Stan Lowry about existing language in the Code pertaining to possibly restricting the Mayor's powers in conflict with State law. Mayor Bradley stressed that the questionable language was added by a previous board and should now be corrected. Alderman Redding suggested that roughly all of the ordinances during that 6 month time period should be tracked to see if they were reversed, vetoed, or have since been re -written to adequately reflect the Board's directions. Discussion continued with all those present during a review, page by page, of the back-up previously provided by Mr. Petty. As all changes were discussed, Mr. Petty noted those items he was asked to edit or clat* before formal adoption. Topics covered in this review included the need to express new language in the Code that reflects the Town's decision to adopt the city manager form of government in 1999 and the need to preserve and protect the city's master trails plan and floodplain and floodway as depicted on that plan. In addition, clarification was recommended concerning conditions under which development in and around a floodplain would be regulated. 'fhe Board noted that it was intended under the Town's Comprehensive Plan that no development of any kind could occur in the floodplain. 3. DISCUSS THE POOLING OF MINERAL INTERESTS AND RELATED OIL AND GAS MATTERS At 3:55 p.m., Mssrs. Tim Britian and John Sanchez (CEO and President of Cornerstone E & P Company) joined the work session. Mr. Sanchez explained to the Board his extensive background and knowledge of the Barnett Shale formation and more specific topics, as well as Cornerstone's position in the market. Discussion ensued concerning the knowledge and experience of Cornerstone and similar companies with other cities and the horizontal drilling technology that now characterizes the Barnett Shale play in the Fort Worth basin. Questions were asked about various concerns, including potential locations to drill, expected rate of return on mineral interests and challenges other cities have had with increased traffic, wear and tear on streets, sound baffling, lighting, water usage, structures left behind, how long to contract a rig, and length of process from start to well completion. Mr. Petty suggested then for the Board to go back and review the current oil and gas drilling ordinance to address more specifics on regulatory guidelines prior to allowing drilling in areas other than Light Industrial zoned as of Westlake. Additionally, Mayor Bradley suggested the same attention for the preservation of trees during this process. Aldermen Larry Corson asked if Hillwood has already started its own process in these related matters. Mr. Brittan confirmed that they have and that he is working with Chief Oil and Gas as their main contact. Aldermen Buddy Brown and Don Redding continued with discussion and questions relating to the Board's desire to inform residents of the best places to drill and best way to break down geographical areas to bring residents on board with the Town's vision. Mr. Redding asked Mr. Sanchez if it is best to hit all locations at once or to complete the process in one location before moving to the next area. Mr. Sanchez expressed that his preference is to complete the process in one area and then, with earlier use of seismic testing, move sequentially to each designated location. Mayor Bradley agreed with this preference. Discussion ensued concerning options the Town might consider when negotiating royalty interests. Other items were discussed pertaining to drilling restriction options and possibly including surrounding cities and neighboring residents of those cities in the negotiations. Mr. Petty asked the and if they would like Mr. Sanchez to put together a proposal and/or letter agreement in order to proceed to the next step. The Board unanimously agreed that Mr. Sanchez should proceedwith a proposal for Board consideration. ��U!I 010 I'VIU31a There being no further business before the Board, Mayor Bradley declared the meeting adjourned at 5:11 p.m. ATTEST: - ger R. Awtry, Acting Town Secretary MINUTES OF THE TOWN OF WESTLAKEt TEXAS A ` Ll PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Buddy Brown, Fred Held, L Corson, and Don Redding 1 OTHERS PRESENT: Town Manager Trent Petty, Executive Assistant/Acting Town Secretary Ginger Awtry, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, DPS Director Don Wilson, Public Works Superintendent Jarrod Greenwood 910019� �11 t Mayor Bradley called the meeting to order at 7:06 p.m. 2. EXECUTIVE SESSION. The Board convened into executive session at 7:09 pm., as Mayor Bradley read the items to be discussed. 3. RECONVENE MEETING. The Board reconvened into regular session at 7:50 p.m. 4. EXECUTIVE SESSION ACTION. There was no action taken. 5. CITIZENS' PRESENTATIONS. MONY6011 I luslylaw"I Mr. Hank Smyth, the executive director of the Texas Student Housing Authority (TSHA) passed out a hard copy of the presentation to all Board members. He began his presentation by stating it has been one year since the last report was given. The presentation consisted of information about the TSHA board, the members, scope of the TSHA Board and its mission, the years in which the current five facilities were acquired, the number of beds each location provides to students, and the occupancy rate of each property. Many statistics were given such as: $18 million per year flows through the bank, 1800 graduates since 1995 have been offered scholarships with a value of $5.5 million, 875 students have accepted the scholarships offered at a value of $3 million. The TSHA budget for FY 2006-2007 was also displayed during the presentation. Discussion, ensued and questions were asked of Mr. Smyth by the Aldermen concerning the financial position of TSHA and the bond holders. Alderman Corson specifically asked if the To has a financial obligation to the bondholders. Mr. Smyth stated the Town does not have any personal liability for payment of the bonds and added that there are primary and secondary bondholders who are well aware of the risks but also the advantages of the 30 year bonds and the associated tax breaks. A copy of the presentation will be filed with the Town Secretary's office. 7. CONSIDER A TABLED RESOLUTION REAPPOINTING MEMBERS AND APPOINTING NEW MOEMBERS TO THE PLANNING AND ZONING COMMSSION. Mayor Bradley stated this was a previously tabled resolution and he opened the floor for nominations to reappoint and appoint two commissioners to the Planning and Zoning Commissiom Alderman Don Redding nominated Allen Heath to be reappointed to a two-year term from expiration date of his last term, July 2006. 'He also moved to appoint Walter Copeland to the o position created by Larry Corson's appointment to the Board of Aldermen and to appoint il T Brittan to the vacant position created from the resignation of Stan Parcliman. There being no other nominations, Mayor Bradley closed the nominations. Alderman Redding moved to approve Resolution 06-47 reappointing Allen Heath for a two-year term beginning July 2006, appointing Walter Copeland to a two-year terin beginning May 2006 and appointing Tim Brittan to a two-year term beginning July 2006. Alderman Buddy Brown seconded the motion. There was no further discussion and the vote on the motion was as follows: Ayes- Aldermen Brown, Corson, Frey, Held, and Redding Nays: None Mayor Bradley declared the motion carried unanimously. 8. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCJ APPROVING AN APPLICATION FOR A SPECIFTC USE PERMIT FOR PRIVATE WATER WELL TO BE LOCATED AT 23" (TO BE RE-ADDRESSE], AS 3120) j. T. OTTINGER ROAD IN THE STONEHURST ADDITION, BLK 1, LO 2. Mayor Bradley opened the Public Hearing. There being no one present to address the Boarj Mayor Bradley closed the Public Hearing. 11FIM 1111 iiiiiii!�illill !�i 1 4 1 4 C4;nc=mng fwe ocralb wuCclullig 11C cifunuwl Mr. Petty recommended approval of the ordinance with the same conditions stated by the P Commission. The conditions are as follows: the well is to be placed outside all required easern the applicant must provide adequate screening of the pressure tanks and verify the location Tovm personnel prior to drng, and that all setback requirements must be met concerning seR tic system and its final placement. Alderman Corson moved to approve Ordinance 509 with the four conditions stated by the P&Z Commission and the Town Manager for the Specific Use Permit for a private water well to be located at 2399 (to be re -addressed as 3120) J. T. Ottinger Road in the Stonehurst Addition, Blk 1, Lot 2. Alderman Held seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Brown, Corson, Frey, Held, and Redding Nays: None Mayor Bradley declared the motion carried unanimously. 9. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH C&C ENGINEERING, INC., TO PROVIDE PLANS REVIEW AND INSPECTION SERVICES. Mr. Petty explained the background information and scheduled prices in the attached proposed contract with C&C Engineering. He explained that our of necessity he had put the contract in effect before the Board's authorization because of the immediate need and desire to avoid interruption of customer service, and because of life and safety issues. Alderman Bill Frey moved to approve Resolution 06-52 authorizing a contract with C&C Engineering, Inc. to provide plans review and inspection services. Alderman Brown seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Brown, Corson, Frey, Held, and Redding Nays: None Mayor Bradley declared the motion carried unanimously. 10. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH RJN GROUP, INC., FOR AN ENGINEERING ANALYSIS OF THE N-1 SANITARY SEWER LINE. Mayor Bradley introduced the resolution and the explained the necessity to complete this engineering analysis as part of the of the N-1 sewer line assumption by Trinity River Authority. Alderman Redding moved to approve Resolution 06-53 authorizing a contract with RJN Group, Inc. for an engineering analysis of the N-1 Sanitary Sewer Line. Alderman Brown seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Brown, Corson, Frey, Held, and Redding Nays: None Mayor Bradley declared the motion carried unanimously. 11. CONSENT AGENDA. All items listed Wow are considered routine by the Board of Aldermen and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. A. Review and approve minutes of a Special Called Board meeting, the Board of Aldermen workshop, Special Workshop Meeting of the 500' Anniversary Committee which includes the Board of Aldermen and the Historical Preservation Society Board and the Regular Board of Aldermen meeting held on September 25, 2006. B. Review and approve minutes of a Special Board of Aldermen workshop held on October 10, 2006. Mayor Bradley suggested that the Board wait to approve the Consent Agenda, Items A and B, until the Board has additional time to review the minutes. The minutes listed above may be presented for approval at the next Board of Aldermen meeting; thus no action was taken. C. Review and approve any outstanding bills. Alderman Redding moved to approve Item C of the Consent Agenda as presented. There were a few questions concerning items listed and they were satisfactorily answered by Mr. Petty and Mrs. Debbie Piper. There was no further discussion and the vote on the motion was as follows: Ayes: Aldermen Brown, Corson, Frey, Held, and Redding Nays: None 12. ADJOURNMENT. Alderman Held seconded the motion. Ayes: Aldermen Brown, Corson.. Frey, Held, and Redding Nays: None Mayor Bradley declared the meeting adjourned at 8:30 p.m. ATTEST: i er R. Av�xy, Acting Town Secretary 1 000000 of 0 Scoi� radle Mayor