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Home My WebLink About09-11-06 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN MEETING SEPTEMBER 11, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Buddy Brown, Fred Held, Don Redding ABSENT: Alderman Larry Corson OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Jean Dwinnell, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, DPS Director pon Wilson, Human Resource Manager Todd Wood, and Public Works Manager Jarrod Greenwood 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:07 p.m. 2. EXECUTIVE SESSION. The Board convened into executive session at 7:08 p.m., as Mayor Bradley read the items to be discussed. 3. RECONVENE MEETING. The Board reconvened into regular session at 8:16 p.m. 4. EXECUTIVE SESSION ACTION. There was no action taken. 5. CITIZENS' PRESENTATIONS. There were no presentations made. 6. SPECIAL RECOGNITION HONORING JIM TAYLOR. Town Manager Trent Petty introduced Ms. Barbara Taylor. Mayor Bradley read the special Proclamation regarding Jim's service and dedication to the Town of Westlake and presented Ms. Taylor with the Proclamation and pictures of the Town Hall and the flags flying at half-staff in Jim's honor. Pictures were taken of Ms. Taylor, the Board of Aldermen, and the Town Staff. 7. CONSIDER A RESOLUTION AUTHORIZING AN AGREEMENT WITH NORTEX MINERALS OPERATING COMPANY, L. P., REGARDING THE POOLING OF MINERAL INTERESTS. Alderman Frey moved to table this item until a workshop is held on September 25, 2006 to allow for further review by the Board. Alderman Held seconded the motion. The vote on the motion was as follows: Ayes: Aldermen Frey, Brown, Held, and Redding Nays: None Mayor Bradley declared the motion carried unanimously. 8. CONDUCT A PUBLIC HEARING AND CONSIDER A RESOLUTION ADOPTING THE REVISED BUDGET FOR THE TOWN OF WESTLAKE FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2006 AND ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2007. Town Manager Trent Petty explained the proposed Resolution and advised that the cover theme was focused on the Town's SOth Anniversary. Mr. Petty advised that there is no property tax proposed. He reviewed the budget document, and advised that this budget is dedicated to the late Mr. Jim Taylor the Town's Building Official. Mayor Bradley opened the public hearing. There was no one present wishing to speak and Mayor Bradley closed the public hearing. Alderman Redding moved to approve Resolution No. 06-50, adopting the revised budget for the Town of Westlake for the fiscal year ending September 30, 2006 and adopting the proposed budget for the fiscal year ending September 30, 2007 with a directive to the staff to clarify the school subsidy by the Town as discussed during the workshop held earlier in the day. Alderman Brown seconded the motion. Mayor Bradley thanked the Town Manager for preparing the proposed budget. Mr. Petty thanked the staff for their work on the budget and advised that the budget document would be submitted to Governmental Finance Officer's Association of Texas for consideration of an annual award presented to Cities/Towns for excellence in budget preparation. There was no further discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, Held, and Redding Nays: None Mayor Bradley declared the motion carried unanimously. 9. CONSENT AGENDA. A. Review and approve minutes of the Special Workshop Meeting of the 50~' Anniversary Committee which includes the Board of Aldermen and the Historical Preservation Society Board, and the regular Board of Aldermen meeting held on August 28, 2006. B. Review and approve any outstanding bills. Alderman Brown moved to approve the Consent Agenda as presented. Alderman Held seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, Held, and Redding Nays: None Mayor Bradley declared the motion carried unanimously. Mayor Bradley read a letter from the North Secretary Jean Dwinnell of her $500 Alyce Dwinnell on this accomplishment. Texas Municipal Clerk's Association advising Town Deering Scholarship award and complimented Ms. 10. ADJOURNMENT. Alderman Redding moved to adjourn. Alderman Brown seconded the motion. The vote on the motion was as follows: Ayes: Aldermen Frey, Brown, Held, and Redding Nays: None Mayor Bradley declared the meeting adjourned at 8:47 p.m. APPROVED BY THE BOARD OF ALDERMEN ON SEPTEMBER 25, 2006. ATTEST: an Dwinnell, TRMC, CMC, Town Secretary C,e~~ Scott Bradley, Mayor MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN BUDGET WORKSHOP SEPTEMBER 11, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Buddy Brown, Fred Held, Don Redding, and Larry Corson (arrived at 2:11 p.m.) ABSENT: None OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Jean Dwinnell, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, DPS Director pon Wilson, Human Resource Manager Todd Wood, Public Works Manager Jarrod Greenwood, Court Administrator Amada Degan, and Assistant to the Town Manager Ginger Awtry 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 2:03 p.m. 2. BUDGET WORKSESSION. Town Manager Trent Petty presented the proposed budget. He advised that no property tax is proposed, that the expenses balance with the revenues, that each department is measuring goals and objectives, that Jaymi Ford created the Budget cover focusing on the Town's 50~' anniversary, and that the goal is to get the budget adopted at the regular Board meeting being held later in the evening. Mr. Petty reviewed the 2005/2006 highlights, the 2006/2007 proposed highlights, the summary table for all funds, expenditure categories for the Town and Westlake Academy, the Town's support for Westlake Academy, the general fund program summary, the general fund revenue categories, the general fund revenue highlights, the residential construction history, the anticipated construction activity, the sales tax history, the anticipated sales tax receipts, the general fund franchise tax revenue history and anticipated receipts, the general fund expenditure categories for 2006/2007, personnel expenditures in proportion to total revenues, personnel expenditures in proportion to total expenditures, the proposed salary adjustments per position, the Town vs. the Academy annual average salary increases, employees at or above the 75% percentile, the debt service schedule, the debt service repayment sources, the utility fund, the ~ utility fund revenue highlights, the utility fund expenditure categories, the utility fund expenditure highlights, the utility fund transfers out, proposed utility fund capital projects, the visitors fund program summary, the visitors fund revenue categories, the visitors fund expenditure categories, the property tax reduction sales tax fund, the 4B '/2 cent sales tax fund, the 4B '/2 cent sales tax fund transfers out, long-term capital projects (facilities, DPS, Public Works), and long-term capital projects grand totals. Discussion ensued regarding the independence of Westlake Academy budget from the Town budget, the $2.2 million the Town gives to subsidize the Academy, and the need to revise the Academy budget to show the $2.2 million provided by the Town. Discussion was also held regarding the proposed 2" water line replacement on Ottinger Road and Precinct Line Road construction. Mayor Bradley presented an alternative plan that might allow the Town to eliminate the 2" line and avoid much of the cost for replacement while serving the current customers from the 8" line in the Paigebrooke right of way. Mr. Petty advised that funding for Precinct Line Road is still in question. The Board thanked Mr. Petty and the staff for the time and work involved in preparing the budget. 3. ADJOURNMENT. Alderman Held moved to adjourn. Alderman Frey seconded the motion. The vote on the motion was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Corson Nays: None Mayor Bradley declared the meeting adjourned at 5:20 p.m. APPROVED BY THE BOARD OF ALDERMEN ON SEPTEMBER 25, 2006. L~~ Scott Bradley, Mayor