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HomeMy WebLinkAbout08-28-06 TC MinMINUTES OF A TOWN OF WESTLAKE, TEXAS SPECIAL WORKSHOP MEETING OF THE SOTH ANNIVERSARY COMMITTEE, WHICH INCLUDES THE BOARD OF ALDERMEN AND THE HISTORICAL PRESERVATION BOARD AUGUST 28, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Fred Held, and Larry Corson Historical Board President Kelly Bradley and Member Ruby Held ABSENT: Aldermen Don Redding and Buddy Brown; Historical Board members Allen Heath, Jack Wiesman, Stephen Thornton, and Pathfinder Editor Joyce Roach OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Jean Dwinnell, Facilities and Recreation Director Troy Meyer, Sharon Sanden, and Michelle Corson 1. CALL TO ORDER. President Bradley called the meeting to order at 6:40 p.m. 2. DISCUSS TOWN OF WESTLAKE SOTH AN1vIVERSARY CELEBRATION. President Bradley reviewed the e-mail from Joyce Roach, ~athfinder Editor, advising that the book will be completed after all of the Anniversary events. She further advised that the book would take three to four months to be printed. President Bradley reviewed the remainder of the Anniversary events of the Town's SOtn year; including the Christmas tree lighting, distribution of the History Books, and the Sock Hop in the spring of 2007. Discussion ensued regarding the possibilities of banners over the roadways, signs for Arbor Days with hooks for First American, the title sponsor name to be displayed, the date/time of Arbor Days, the 50's theme of Arbor Days, favors to be given to the citizens at the Book distribution celebration, such as commemorative coins or coasters, creating Christmas tree ornaments to sell as a fund raiser, the sale of 50 trees at Arbor Days for $50.00 each, and creation of a post card to recruit volunteers for the Time Capsule Committee as well as for the other upcoming events. Ms. Sanden, Time Capsule Chair, distributed information regarding time capsules and advised that Dick Clark first hosted American Bandstand and Elvis was first on the Ed Sullivan Show in 1956, the same year the Town of Westlake was incorporated. It was the consensus of those present to create a commemorative coin to be distributed to everyone attending the SOth Anniversary Spring event. President Bradley agreed to contact Town Manager Trent Petty to acquire the vendor information used by the City of Grapevine at their 100th Anniversary event. It was also the consensus of those present to invite the Cowtown Opry for a 30-minute program at the Town's Christmas tree lighting and to research the possibility of having Mr. Barry Corbin present the West Texas Christmas sometime next year, as a fundraiser. 3. ADJOURNMENT. There being no further discussion, President Bradley declared the meeting adjourned at 6:59 p.m. APPROVED BY THE BOARD OF ALDERMEN ON SEPTEMBER 11, 2006. ATTEST: Scott Bradley, Mayor . ean Dwinnell, TRMC, CMC, own Secretary MINUTES OF THE TOWN OF WE5TLAKE, TEXAS BOARD OF ALDERMEN MEETING AUGUST 28, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Fred Held, and Larry Corson ABSENT: Aldermen Buddy Brown and Don Redding OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Stan Lowry, Town Secretary Jean Dwinnell, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, DPS Director pon Wilson, Executive Assistant Ginger Awtry, Human Resource Manager Todd Wood, and Public Works Manager Jarrod Greenwood 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:00 p.m. 2. EXECUTIVE SESSION The Board convened into executive session at 7:03 p.m., as Mayor Bradley read the items to be discussed. 3. RECONVENE MEETING. The Board reconvened into regular session at 7:33 p.m. 4. EXECUTIVE SESSION ACTION. There was no action taken. 5. CITIZENS' PRESENTATIONS. Ms. Michelle Corson, 2102 Vaquero Club Drive, announced that the Arbor Day celebration would be held on October 14t" from 8 a.m. to 1 p.m., and advised that volunteers are needed for the day before the event as well as the day of the event. Ms. Corson also stated that she was disappointed with the trash pick-up services of Allied Waste. 6. PRESENTATION BY NORTHWEST INDEPENDENT SCHOOL DISTRICT. Ms. Maxwell, representing NWISD, called to advise that no one would be in attendance to make this presentation. 7. PUBLIC HEARING REGARDING ALLIED WASTE SERVICE. Mayor Bradley opened the public hearing and Town Manager Trent Petty introduced the item. He advised that there had been many complaints regarding Allied Waste Service. He reviewed the contract and advised the Board that terminating the contract is an option the Board could consider. Mayor Bradley invited Ms. Audie McQuade, who was present representing Allied Waste, to address the Board. She advised that a new supervisor had been put on the Vaquero route, that Allied Waste is not always aware of new residents, that the trash needs to be out by 7 a.m. on pick-up day, that new drivers have been put on the route, and that an information sheet has been prepared for the residents. Discussion ensued among the Board members about complaints that have been filed, loose trash blowing out of the truck, whether charges for recyclables are included in the trash pick-up rate, quarterly reports required by the contract not being received, and whether the Board is unhappy enough to bid the service at this time. It was the consensus of the Board to give Allied Waste a chance to correct the problems and to review the service again in 90 days. Mayor Bradley closed the public hearing. 8. CONSIDER A RESOLUTION AMENDING AND RENEWING AN INTERLOCAL AGREEMENT FOR POLICE SERVICES WITH THE CITY OF KELLER. Town Manager Trent Petty explained the proposed Resolution and advised that the monthly and quarterly reports have been received in a timely fashion. Keller Police Chief Haffner advised they are happy to provide the service and advised that the contract is working well from Keller's viewpoint. Alderman Held moved to approve Resolution No. 06-45, amending and renewing an Interlocal Agreement for Police Services with the City of Keller. Alderman Corson seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Held, and Corson Nays: None Mayor Bradley declared the motion carried unanimously. 9. CONSIDER A RESOLUTION REAPPOINTING MEMBERS AND APPOINTING NEW MEMBERS TO THE HISTORICAL PRESERVATION SOCIETY BOARD OF DIRECTORS. Alderman Frey moved to approve Resolution No. 06-46, reappointing members and appointing new members to the Historical Preservation Society Board of Directors. Alderman Corson seconded the motion. Mayor Bradley advised that the reappointments are two-year terms for Mr. Allen Heath and Ms. Jean Dwinnell expiring in August 2008 and that the new member appointments are Sharon Sanden filling a two-year term expiring in June 2008 and Kristi Layton filling an unexpired three- year term expiring in May 2008. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Held, and Corson Nays: None Mayor Bradley declared the motion carried unanimously. 10. CONSIDER A RESOLUTION REAPPOINTING MEMBERS AND APPOINTING NEW MEMBERS TO THE PLANNING AND ZONING COMMISSION. Mayor Bradley announced that the Board of Aldermen has expressed the desire to interview candidates for the Planning and Zoning Commission prior to making the appointments. Alderman Held moved to table this item until interviews are held. Alderman Corson seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Held, and Corson Nays: None Mayor Bradley declared the motion carried unanimously. 11. CONSIDER A RESOLUTION APPROVING THE AWARD OF A BANK DEPOSITORY BID FROM FIRST FINANCIAL BANK. Mayor Bradley advised that this item is identical to the item previously considered on the School Board of Trustees agenda earlier in the evening. Alderman Held moved to approve Resolution No. 06-48, approving the award of a bank depository bid from First Financial Bank. Alderman Frey seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Held, and Corson Nays: None Mayor Bradley declared the motion carried unanimously. 12. CONSENT AGENDA. A. Review and approve minutes of the Special Called Board of Aldermen Meeting, the Board of Aldermen Workshop, the Special Workshop Meeting of the SOth Anniversary Committee which includes the Board of Aldermen and the Historical Preservation Society Board, and the regular Board of Aldermen meeting held on June 26, 2006. B. Review and approve any outstanding bills. Alderman Held moved to approve the Consent Agenda as presented with the requested change to the minutes. Alderman Corson seconded the motion. Discussion ensued regarding a payment to WB Texas for duct bank reimbursement fees and regarding the use of the chipper truck. The vote on the motion was as follows: Ayes: Aldermen Frey, Held, and Corson Nays: None Mayor Bradley declared the motion carried unanimously. 13. ADJOURNMENT. Alderman Held moved to adjourn. Alderman Frey seconded the motion. The vote on the motion was as follows: Ayes: Aldermen Frey, Held, and Corson Nays: None Mayor Bradley declared the meeting adjourned at 8:08 p.m. APPROVED BY THE BOARD OF ALDERMEN ON SEPTEMBER 1 l, 2006. AT EST: Scott Bradley, Mayor ~ . J n Dwinnell, TRMC, CMC, Town Secretary