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HomeMy WebLinkAbout06-26-06 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN MEETING JITNE 26, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Buddy Brown, and Fred Held ABSENT: Aldermen Don Redding and Larry Corson OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Stan Lowry, Town Secretary Jean Dwinnell, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Marketing and Public Affairs Director Carolyn Sims, DPS Director pon Wilson, and Executive Assistant Ginger Awtry 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:06 p.m. 2. EXECUTIVE SESSION. The Board convened into executive session at 7:07 p.m., as Mayor Bradley read the items to be discussed. 3. RECONVENE MEETING. The Board reconvened into regular session at 8:03 p.m. 4. EXECUTIVE SESSION ACTION. There was no action taken. 5. CITIZENS' PRESENTATIONS. There were no presentations made. 6. PRESENTATION BY GRAHAM ASSOCIATES REGARDING FM 1938 AND TAKE NECESSARY ACTION. Messrs. David McCarver and Jeff Williams were present representing Graham Associates. Mr. Williams made a presentation reviewing the cross section of FM 1938 and existing conditions. He advised the Board that TxDOT wants concrete rather than asphalt, that power lines will be placed underground, and that the roadway will be six-lanes divided north of Dove Road and four- lanes divided south beginning at the Vaquero Addition. Mr. Williams advised that he had worked with Mr. Roland Arthur regarding his ingress/egress onto FM 1938 and that Mr. Arthur had been very cooperative. Mr. Williams presented information on the pedestrian (under) crossing on Kirkwood Branch and advised that the North Central Texas Council of Governments was being asked to participate in the funding. He reviewed the funding status and the status of the plans, advising that Phase I is 80% complete and Phase II is 60% complete. He further advised that the projected approval for the environmental assessment is early 2007. Discussion ensued regarding the slope easements, the median, median landscaping, and the pedestrian crossing. Mr. Williams advised that the Cities of Keller and Southlake and Tarrant County have been good partners on this project. 7. CONSIDER AN ORDINANCE AMENDING CHAPTER 70, SECTION 12 OF THE WESTLAKE CODE OF ORDINANCES ADDING SUBSECTION "G" CONVEYING AUTHORITY TO THE BOARD OF ALDERMEN TO GRANT SPECIAL EXCEPTIONS FOR COMMERCIAL SIGN STANDARDS. Mayor Bradley explained the proposed Ordinance. Alderman Frey moved to approve Ordinance No. 505, amending Chapter 70, Section 12 of the Westlake Code of Ordinances adding Subsection "G" conveying authority to the Board of Aldermen to grant special exceptions for commercial sign standards. Alderman Brown seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Held Nays: None Mayor Bradley declared the motion carried unanimously. 8. CONSIDER A RESOLUTION GRANTING EXCEPTIONS TO CHAPTER 70 OF THE TOWN OF WESTLAKE CODE OF ORDINANCES REQUESTED BY MAGUIRE PARTNERS ON BEHALF OF FIRST AMERICAN. Town Manager Trent Petty explained the proposed Resolution. Mr. Tom Allen, representing Maguire Partners, was present to answer questions. He explained the proposed project. Alderman Brown moved to approve Resolution No. 06-40, granting exceptions to Chapter 70 of the Town of Westlake Code of Ordinances requested by Maguire Partners on behalf of First American. Alderman Held seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Held Nays: None Mayor Bradley declared the motion carried unanimously. 9. CONSIDER AN ORDINANCE AMENDING ORDINANCE NO. 501, SECTION 70- 12, SUBSECTION "D", OF THE WESTLAKE CODE OF ORDINANCES TO AMEND EXCEPTION #4 TO ALLOW THE POSTING OF SIGNS ADVERTISING EVENTS SPONSORED BY THE TOWN OR LOCAL CIVIC CLUBS AND PROVIDING A TIME LIMIT FOR DISPLAY. Mayor Bradley explained the proposed Ordinance. Alderman Held moved to approve Ordinance No. 506, amending Ordinance No. 501, Section 70- 12, Subsection "D", of the Westlake Code of Ordinances to amend exception #4 to allow .the posting of signs advertising events sponsored by the Town or local civic clubs, and to provide a time limit for display. Alderman Brown seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Held Nays: None Mayor Bradley declared the motion carried unanimously. 10. CONSIDER A RESOLUTION AWARDING A BID FOR TAE CONSTRUCTION WORK RELATED TO THE TEMPORARY ASPHALT PARKING LOT AND RELATED UTILITY IMPROVEMENTS ON THE WEST SIDE OF POD G CIVIC CAMPUS. Mayor Bradley explained the proposed Resolution. Alderman Brown moved to approve Resolution No. 06-41, awarding a bid for the construction work related to the temporary asphalt parking lot and related utility improvements on the west side of Pod G Civic Campus. Alderman Frey seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Held Nays: None Mayor Bradley declared the motion carried unanimously. 11. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH TYLER TECHNOLOGIES, INCODE DIVISION, TO UPGRADE THE CASH HANDLING SOFTWARE, PROVIDE FOR A DEDICATED RECEIPT PRINTER AND CASH DRAWER SYSTEM FOR THE COURT CUSTOMER SERVICE WINDOWS. Alderman Frey moved to approve Resolution No. 06-42, authorizing a contract with Tyler Technologies, Incode Division, to upgrade the cash handling software, provide for a dedicated receipt printer and cash drawer system for the Court customer service windows. Alderman Brown seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Held Nays: None Mayor Bradley declared the motion carried unanimously. 12. CONSIDER A RESOLUTION FOR APPROVAL OF THE FIRM PATTILLO, BROWN & HILL, LLP OF HILLSBORO, TEXAS, TO PERFORM THE AUDIT OF THE TOWN OF WESTLAKE FOR A 3-YEAR PERIOD WITH THE OPTION OF 2 ADDITIONAL YEARS. Mayor Bradley explained the proposed Resolution and advised that the Town staff has recommended approval. Alderman Held moved to approve Resolution No. 06-43, approval of the firm Pattillo, Brown & Hill, LLP, of Hillsboro, Texas, to perform the audit of the Town of Westlake for a 3-year period with the option of two additional years. Alderman Brown seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Held Nays: None Mayar Bradley declared the motion carried unanimously. 13. CONSIDER AN ORDINANCE DENYING THE REQUEST OF ATMOS ENERGY, CORP., MID-TEX DIVISION FOR AN ANNUAL GAS RELIABILITY INFRASTRUCTURE PROGRAM. Alderman Frey moved to approve Ordinance No. 507, denying the request of ATMOS Energy, Corp., Mid-Tex Division for an annual gas reliability infrastructure program. Alderman Brown seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Held Nays: None Mayor Bradley declared the motion carried unanimously. 14. CONSIDER A RESOLUTION DENYING ATMOS ENERGY CORP., MID-TEX DIVISION'S STATEMENT OF INTENT TO INCREASE THE GAS UTILITY RATES. Alderman Frey moved to approve Resolution No. 06-44, denying ATMOS Energy, Corp., Mid- Tex Division's statement of intent to increase the gas utility rates. Alderman Brown seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Held Nays: None Mayor Bradley declared the motion carried unanimously. 15. CONSENT AGENDA. A. Review and approve minutes of the Board of Aldermen Workshop held on June 12 and regular Board of Aldermen meeting held on June 12, 2006. B. Review and approve any outstanding bills. Town Manager asked that Item #7 on the minutes of the regular Board of Aldermen meeting indicate the transfer of funds would be made prior to October 1 St Alderman Brown moved to approve the Consent Agenda as presented with the requested change to the minutes. Alderman Held seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Held Nays: None Mayor Bradley declared the motion carried unanimously. 16. ADJOURNMENT. Alderman Held moved to adjourn. Alderman Frey seconded the motion. The vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Held Nays: None Mayor Bradley declared the meeting adjourned at 8:51 p.m. APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 28, 2006. Ce~G ATTEST: Scott Bradl y, Mayor an Dwimiell, TRMC, CMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN WORKSHOP JUNE 26, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Buddy Brown, Fred Held, and Larry Corson ABSENT: Alderman Don Redding OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Jean Dwinnell, Finance Director Debbie Piper, and Troy Meyer 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 1:20 p.m. 2. DISCUSS CAPITAL PROJECTS AND BUDGET PLANNING. Town Manager Trent Petty made a presentation regarding capital projects including Dove Road shoulder, Ottinger Road, Janet Lane, drainage and erosion. He reviewed the proposed projects. Discussion ensued regarding Westlake Academy expansion, Town staff relocation, FM 1938 pedestrian crossing, soccer fields, an agreement with Denton County for road work, tree trimming along roadways, crack sealing roadways, seal coating roadways, use of asphalt vs. concrete for streets, G1enWyck Farms and Vaquero road maintenance, road widths, the Academy dining hall, cost analysis for the FM 1938 pedestrian underpass, a possible round-about at Ottinger and Dove roads, accuracy of projected costs, and possible uses of the 4A monies after the dissolution. Mr. Petty asked the Board to review the proposed list, prioritize it, and/or add other projects such as the Academy dining hall expansion project. Mayor Bradley suggested moving the Dove/Ottinger Road intersection to the bottom of the list and to keep the civic campus expansion at the top. It was the consensus of the Board to make the civic campus expansion & staff relocation, Roanoke Road and Ottinger Road reconstruction, FM 1938 pedestrian crossing, general maintenance, and the high school soccer fields as priorities for the upcoming fiscal year. 3. ADJOURNMENT. Alderman Held moved to adjourn. Alderman Frey seconded the motion. The vote on the motion was as follows: Ayes: Aldermen Frey, Brown, Held, and Corson Nays: None Mayor Bradley declared the motion carried unanimously and the meeting adjourned at 3:38 p.m. APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 28, 2006. Ge-f~ Scott Bradley, Mayor ATTEST: . J an Dwinnell, TRMC, CMC, To n Secretary MINUTES OF A TOWN OF VVESTLAKE, TEXAS SPECIAL WORKSHOP MEETING OF THE SOTH ANNIVERSARY COMMITTEE, WHICH INCLUDES THE BOARD OF ALDERMEN AND THE HISTORICAL PRESERVATION BOARD JUNE 26, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Buddy Brown, and Fred Held Historical Board President Kelly Bradley and Pathfinder Editor Joyce Roach ABSENT: Aldermen Don Redding and Larry Corson; Historical Board members Allen Heath, Tom Allen, Vickey Smith, Jack Wiesman, Stephen Thornton, and Ruby Held OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Jean Dwinnell, Marketing and Public Affairs Director Carolyn Sims, Executive Assistant Ginger Awtry, Sharon Sanden, and 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 6:40 p.m. 2. DISCUSS TOWN OF WESTLAKE SOTH ANNIVERSARY CELEBRATION. Discussion ensued regarding the time capsule, appointing a committee, the need for a chair, and items to be placed in the time capsule such as one of the Town's History Books and/or a computer disk with the book on it. Joyce Roach, editor of the Pathfinder, gave an update on the status of the History Book. She advised that she was applying for an ISBN. She proposed that the book be written "time backward" (putting current information in the front and placing the beginnings in the back). Ms. Roach further advised that there had been little encouragement regarding the citizens' bios, but that the ones that had been received are ready; and that lots of help with information had been received from Ginger Awtry, Carolyn Sims, Sharon Sanden, and Jean Dwinnell. Historical Board President Kelly Bradley announced that First American had agreed to let the Town use their building for our Annual Historical Preservation Society Meeting in November. Town Liaison Carolyn Sims announced that the Town Tree Lighting and Sock Hop have been scheduled for November 30th and that the Sock Hop would be sponsored by the Westlake Academy Teachers and the HOC. Ms. Bradley announced that she has pictures of the Bandana Bonanza and the concerts if anyone was interested in seeing them. 3. ADJOURNMENT. There being no further business, Mayor Bradley declared the meeting adjourned at 7:00 p.m. APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 28, 2006. ATTEST: Scott Bradley, Mayor . J n Dwinnell, TRMC, CMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS SPECIAL CALLED BOARD OF ALDERMEN MEETING JIJNE 26, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Buddy Brown, and Fred Held ABSENT: Aldertnan Don Redding OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Jean Dwinnell, Larry Corson 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 1:15 p.m. 2. CONSIDER A RESOLUTION MAKING AN APPOINTMENT TO FILL THE VACANT UNEXPIRED TERM OF LARRY SPARROW FOR THE POSITION OF ALDERMAN. Mr. Brown moved to approve Resolution No. 06-39, making an appointment to fill the vacant unexpired term of Larry Sparrow for the position of Alderman. Mr. Held seconded the motion. Mr. Brown and other members of the Board voiced support for the nomination of Larry Corson, noting Mr. Corson's distinguished work on the Planning and Zoning Commission. There was no further discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Held Nays: None Mayor Bradley declared the motion carried unanimously. 3. OATH OF OFFICE Town Secretary Jean Dwinnell administered the Oath of Office to Mr. Corson. 4. ADJOURNMENT. Alderman Frey moved to adjourn. Alderman Brown seconded the motion. The vote on the motion was as follows: Ayes: Aldermen Frey, Brown, Held, and Corson Nays: None Mayor Bradley declared the motion carried unanimously and the meeting adjourned at 1:18 p.m. APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 28, 2006. Scott Bradley, Mayor ATTEST: an Dwinnell, TRMC, CMC, Town Secretary