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Home My WebLink About05-08-06 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN MEETING MAY 089 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Buddy Brown, and Larry Sparrow ABSENT: Aldermen Fred Held and Don Redding OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Stan Lowry, Town Secretary Jean Dwinnell, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Marketing and Public Affairs Director Carolyn Sims, and DPS Director Don Wilson 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:06 p.m. 2. EXECUTIVE SESSION The Board convened into executive session at 7:08 p.m., as Mayor Bradley read the items to be discussed. 3. RECONVENE MEETING. The Board reconvened into regular session at 7:46 p.m. 4. EXECUTIVE SESSION ACTION. There was no action taken. 5. CITIZENS' PRESENTATIONS. There were no presentations made. 6. CONSIDER A RESOLUTION ADOPTING AN ECONOMIC DEVELOPMENT INCENTIVE POLICY. Town Manager Trent Petty explained the proposed Policy. Discussion ensued regarding the new policy versus the one previously approved. Mr. Petty explained that the policies are project specific and that the policy would be updated after the upcoming election, if the 4A Corporation is dissolved. Alderman Brown moved to approve Resolution No. 06-19, adopting an Economic Development Incentive Policy. There was no further discussion and the motion was as follows: Ayes: Aldermen Frey, Brown, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 7. CONSIDER A RESOLUTION ADOPTING AN ECONOMIC DEVELOPMENT INCENTIVE AGREEMENT WITH MAGUIRE PARTNERS-SOLANA LIMITED PARTNERSHIP. Town Manager explained the proposed Resolution. Mayor Bradley asked the Town Attorney about the words "understated" and "overstated" on page 4 of the Agreement and whether the concepts had been reversed. The Town Attorney read the provision and was of the opinion that the provision must be corrected. Further discussion ensued about the safeguards in the Agreement with regard to audits. Alderman Sparrow moved to approve Resolution No. 06-20, adopting an Economic Development Incentive Agreement with Maguire Partners -Solana Limited Partnership, as corrected by the Town Attorney. There was no further discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 8. CONSIDER AN ORDINANCE AMENDING SECTION 70-12, SUBSECTION "D" OF THE WESTLAKE CODE OF ORDINANCES TO ADD AN ADDITIONAL EXCEPTION, (#4), TO ALLOW THE POSTING OF SIGNS ADVERTISING EVENTS SPONSORED BY THE TOWN OR LOCAL CIVIC CLUBS; PROVIDING A TIME LIMIT FOR DISPLAY, EFFECTIVE DATE, PENALTY CLAUSE, AND SAVINGS CLAUSE. Mayor Bradley explained the need to amend the Town's Sign Ordinance to accommodate the posting of notices concerning public events held in the Town. He advised that a map would be required to indicate the location of the signs, that the signs would only be allowed in the rights-of- way, that the signs would be restricted to major thoroughfares, and that there is a penalty for violation. Alderman Frey moved to approve Ordinance No. 501, amending Section 70-12, Subsection "D" of the Westlake Code of Ordinances to add an additional exception, (#4), to allow the posting of signs advertising events sponsored by the Town or local civic clubs; providing a time limit for display, an effective date, a penalty clause, and a savings clause. Alderman Sparrow seconded the motion. There was no further discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 9. CONSIDER A RESOLUTION AUTHORIZING A BUDGET AMENDMENT FOR LEGAL SERVICES ASSOCIATED WITH THE SPECIAL SESSION OF THE TEXAS LEGISLATURE. Town Manager Trent Petty explained that the Town employs Jody Richardson, an Austin attorney, to monitor legislation in the regular sessions that may affect Westlake or Westlake Academy. The fees for her services are spread throughout the year, even though they apply only to regular sessions. Since the legislature is currently meeting in special discussion to consider issues of vital importance to Westlake, Ms. Richardson is currently monitoring the activities of the special session on behalf of the Town. The cost of those services is $15,000, payable in three monthly installments of $5,000 each. The Town manager recommended approval of this expenditure and amending the budget to accommodate the additional expenditure. Discussion ensued regarding the costs and the possibility of alternate services. Alderman Frey moved to approve Resolution No. 06-21, authorizing a budget amendment for legal services associated with the special session of the Texas Legislature. Alderman Brown seconded the motion. There was no further discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 10. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH TD INDUSTRIES FOR THE REMODELING AND CONSTRUCTION WORK RELATED TO THE PHASE II REMODELING/CONVERSION OF POD E CIVIC CAMPUS FROM OFFICE SPACE TO ADDITIONAL CLASSROOMS AND RELATED SPACE. Town Manager Trent Petty explained that the proposed contracts in Agenda Items 10 — 16 are necessary for the purpose of remodeling and converting office space to classrooms to be used by Westlake Academy in the fall of 2006. Alderman Brown moved to approve Resolution Nos. 06-22 through 06-28, authorizing contracts with TDIndustries, Vector Concepts, Modernfold Doors & Specialties, AEC, Inc., Dallas Door and Supply Co., Medco Construction, and Andrew Joseph Company for the remodeling and construction work related to the Phase II remodeling/conversion of Pod E Civic Campus from office space to additional classrooms and related space. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 11. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH VECTOR CONCEPTS FOR THE REMODELING AND CONSTRUCTION WORK RELATED TO THE PHASE II REMODELING/CONVERSION OF POD E CIVIC CAMPUS FROM OFFICE SPACE TO ADDITIONAL CLASSROOMS AND RELATED SPACE. See Item #10. 12. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH MODERNFOLD DOORS & SPECIALTIES FOR THE REMODELING AND CONSTRUCTION WORK RELATED TO THE PHASE II REMODELING/CONVERSION OF POD E CIVIC CAMPUS FROM OFFICE SPACE TO ADDITIONAL CLASSROOMS AND RELATED SPACE. See Item #10. 13. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH AEC, INC. FOR THE REMODELING AND CONSTRUCTION WORK RELATED TO THE PHASE II REMODELING/CONVERSION OF POD E CIVIC CAMPUS FROM OFFICE SPACE TO ADDITIONAL CLASSROOMS AND RELATED SPACE. See Item #10. 14. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH DALLAS DOOR AND SUPPLY CO., FOR THE REMODELING AND CONSTRUCTION WORK RELATED TO THE PHASE II REMODELING/CONVERSION OF POD E CIVIC CAMPUS FROM OFFICE SPACE TO ADDITIONAL CLASSROOMS AND RELATED SPACE. See Item #10. 15. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH MEDCO CONSTRUCTION FOR THE REMODELING AND CONSTRUCTION WORK RELATED TO THE PHASE II REMODELING/CONVERSION OF POD E CIVIC CAMPUS FROM OFFICE SPACE TO ADDITIONAL CLASSROOMS AND RELATED SPACE. See Item #10. 16. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH ANDREW JOSEPH COMPANY FOR THE REMODELING AND CONSTRUCTION WORK RELATED TO THE PHASE II REMODELING/CONVERSION OF POD E CIVIC CAMPUS FROM OFFICE SPACE TO ADDITIONAL CLASSROOMS AND RELATED SPACE. See Item #10. 17. CONSIDER A RESOLUTION AUTHORIZING AND RATIFYING ACTION TAKEN BY THE TEXAS STUDENT HOUSING AUTHORITY BOARD OF DIRECTORS ADOPTING BYLAWS FOR THE TEXAS STUDENT HOUSING AUTHORITY. AMENDED AND RESTATED. Mayor Bradley explained the proposed Resolution regarding the Texas Student Housing Authority Bylaws. Discussion ensued regarding the changes that were made to the Bylaws, the lack of a marked up copy showing the changed to the bylaws so that the Board could compare the previous information with that which is proposed. The Mayor offered to postpone the vote on this item until the Board had more time to review the document, if the Board would be more comfortable. Executive Director Hank Smyth advised that most non-profit organizations had changed titles of their officers, that asset management of the properties is being done in-house, and that there is a need to have the Texas Student Housing Authority Secretary authorized to sign checks. It was requested that the quarterly reports be included in the Board's binders in the future rather an e-mailed and that a "marked -up" copy of the Bylaws be included with any future change requests. Alderman Frey moved to approve Resolution No. 06-29, authorizing and ratifying action taken by the Texas Student Housing Authority Board of Directors adopting the amended and restated Bylaws for the Texas Student Housing Authority. Alderman Brown seconded the motion. There was no further discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 18. CONSIDER A RESOLUTION APPOINTING MEMBERS TO THE TEXAS STUDENT HOUSING BOARD OF DIRECTORS. Alderman Sparrow moved to approve Resolution No. 06-30, appointing members to the Texas Student Housing Board of Directors. Alderman Brown seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Aldermen Frey, Brown, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 19. CONSENT AGENDA. A. Review and approve minutes of the special workshop meeting of the 50th Anniversary Committee held April 24, 2006 and the regular Board of Aldermen meeting held on April 24, 2006. B. Review and approve any outstanding bills. Alderman Brown moved to approve the Consent Agenda as presented. Alderman Frey seconded the motion. Discussion ensued regarding the payment to W. B. Texas Resort. There was no further discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 20. ADJOURNMENT. Alderman Sparrow moved to adjourn. Alderman Brown seconded the motion. The vote was as follows: Ayes: Aldermen Frey, Brown, and Sparrow Nays: None Mayor Bradley declared the meeting adjourned at 8:30 p.m. APPROVED BY THE BOARD OF ALDERMEN ON MAY 22, 2006. Scott Bradley, Mayor 61 ATTEST: G�e,d,IA Aju."""V he� an Dwinnell, TRMC, CMC, Town Secretary