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HomeMy WebLinkAbout04-10-06 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN MEETING APRIL 10, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Buddy Brown, Fred Held, Don Redding, and Larry Sparrow ABSENT: None OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Stan Lowry, Town Secretary Jean Dwinnell, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Marketing and Public Affairs Director Carolyn Sims, DPS Director Don Wilson, and Executive Assistant Ginger Awtry CALL TO ORDER. Mayor Bradley called the meeting to order at 7:00 p.m. 2. EXECUTIVE SESSION. The Board convened into executive session at 7:03 p.m., as Mayor Bradley read the items to be discussed. 3. RECONVENE MEETING. The Board reconvened into regular session at 7:58 p.m. 4. EXECUTIVE SESSION ACTION. Alderman Redding moved to authorize the Town Manager to enter into a settlement agreement with the City of Roanoke resolving the pending law suits based on the draft agreement as proposed dependent upon Roanoke's action regarding the agreement. Alderman Brown seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 5. CITIZENS' PRESENTATIONS. There were no presentations made. 6. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE APPROVING AN APPLICATION FOR A SPECIFIC USE PERMIT FOR A PRIVATE WATER WELL TO BE LOCATED AT 2254 KING FISHER DRIVE. Mayor Bradley explained the proposed Ordinance and opened the public hearing. There was no one present wishing to speak and Mayor Bradley closed the public hearing. Alderman Sparrow moved to approve Ordinance No. 499, approving an application for a specific use permit for a private water well to be located at 2254 King Fisher Drive. Alderman Brown seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 7. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE APPROVING AN APPLICATION FOR A SPECIFIC USE PERMIT FOR A PRIVATE WATER WELL TO BE LOCATED AT 1205 PERDENALES TRAIL. Mayor Bradley explained the proposed Ordinance and opened the public hearing. There was no one present wishing to speak and Mayor Bradley closed the public hearing. Alderman Held moved to approve Ordinance No. 500, approving an application for a specific use permit for a private water well to be located at 1205 Perdenales Trail. Alderman Redding seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 8. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A CONTRACT WITH BIGGS & MATHEWS, INC., TO PERFORM A SECOND WATER SOURCE FEASIBILITY STUDY FOR THE TOWN OF WESTLAKE Town Manager Trent Petty explained the proposal and the need to identify a second water source. He advised that other towns would be invited to joint in the study and that the current utility fund will carry this expenditure without the need for a budget amendment. He further stated that this will not create additional debt for the Town. Alderman Frey moved to approve Resolution No. 06-13, authorizing the Town Manager to enter into a contract on behalf of the Town with Biggs & Mathews, Inc., to perform a second water source feasibility study for the Town of Westlake. Alderman Brown seconded the motion. Discussion ensued regarding the cost and participation by other cities. There was no further discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 9. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A SERVICE AGREEMENT WITH INTERMEDIX, INC., FOR THE PURPOSE OF ADMINISTRATING AND COLLECTING ACCOUNTS RECEIVABLES AND OTHER RELATED SERVICES FOR THE TOWN OF WESTLAKE'S EMERGENCY MEDICAL SERVICES. Town Manager Trent Petty explained the proposed Resolution. Discussion ensued regarding the existing service and the options offered by Intermedix, Inc. Alderman Held moved to approve Resolution No. 06-14, authorizing the Town Manager to enter into a service agreement on behalf of the Town with Intermedix, Inc., for the purpose of administering and collecting accounts receivables and other related services for the Town of Westlake's emergency medical services. Alderman Redding seconded the motion. There was no further discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 10. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO REJECT ALL BIDS FOR THE ASPHALT PARKING LOT, UTILITIES IMPROVEMENT FOR THE TEMPORARY BUILDING, AND THE PORTABLE OFFICE BUILDING. Mayor Bradley explained that the Town Manager had negotiated with McGuire Partners at Solana for space to house the Court offices, the Town Secretary, and the Texas Student Housing Authority office and therefore, the bids for the parking lot and portable building are not longer necessary. Alderman Sparrow moved to approve Resolution No. 06-15, authorizing the Town Manager to reject on behalf of the Town all bids for the asphalt parking lot, utility improvements for the temporary building, and the portable office building. Alderman Held seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 11. CONSENT AGENDA. A. Review and approve minutes of the special workshop meeting with the Historical Preservation Board held March 27, 2006 and the regular meeting held on March 27, 2006. B. Review and approve any outstanding bills. Alderman Brown moved to approve the Consent Agenda as presented. Alderman Held seconded the motion. Discussion ensued regarding the Manhattan Construction payment and the Marriott Transportation payments. There was no further discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 12. ADJOURNMENT. Alderman Held moved to adjourn. Alderman Frey seconded the motion. The vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the meeting adjourned at 8:26 p.m. APPROVED BY THE BOARD OF ALDERMEN ON APRIL 24, 2006. Scott Bradley, Mayor ATTEST: (I � z'x- A)'i I an Dwinnell, TRMC, CMC, Town Secretary