The URL can be used to link to this page

Home My WebLink About03-27-06 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN MEETING MARCH 27, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Fred Held, and Don Redding ABSENT: Aldermen Buddy Brown and Larry Sparrow OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Stan Lowry, Town Secretary Jean Dwinnell, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Marketing and Public Affairs Director Carolyn Sims, DPS Director Don Wilson, and Executive Assistant Ginger Awtry 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:17 p.m. 2. EXECUTIVE SESSION. The Board convened into executive session at 7:19 p.m., as Mayor Bradley read the items to be discussed. 3. RECONVENE MEETING. The Board reconvened into regular session at 8:06 p.m. 4. EXECUTIVE SESSION ACTION. There was no action taken. 5. CITIZENS' PRESENTATIONS. There were no presentations made. 6. CONSIDER A RESOLUTION APPROVING THE TOWN'S ANNUAL AUDIT FOR FY 2004-2005 PRESENTED BY WEAVER AND TIDWELL. Mr. Jerry Gaither, Audit Partner with Weaver and Tidwell, was present to report on the Town's Audit. He advised that the financial statements fairly reflect the financial status of the Town and that the accounting controls are adequate. Discussion ensued regarding the revenue difference, the impact the Texas Student Housing Authority debt has on the Town of Westlake, and the one Debt Service Account that is yet to be established. Alderman Redding moved to approve Resolution No. 06-11, approving the Town's Annual Audit for FY 2004-2005 presented by Weaver and Tidwell. Alderman Held seconded the motion. There was no further discussion and the vote was as follows: Ayes: Aldermen Frey, Held, and Redding Nays: None Mayor Bradley declared the motion carried unanimously. 7. CONSIDER A RESOLUTION FILLING ONE OF THE TWO VACANCIES ON THE WESTLAKE ACADEMY FOUNDATION BOARD. Mayor Bradley explained the proposed Resolution and gave some background information on Ms. Laura Wheat. Alderman Frey moved to approve Resolution No. 06-12, filling one of the two vacancies on the Westlake Academy Foundation Board. Alderman Held seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Held, and Redding Nays: None Mayor Bradley declared the motion carried unanimously. 8. CONSENT AGENDA. A. Review and approve minutes of the special workshop meeting with the Historical Preservation Board held February 27, 2006 and the regular meeting held on February 27, 2006. B. Review and approve any outstanding bills. Alderman Redding moved to approve the Consent Agenda as presented. Alderman Held seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Held, and Redding Nays: None Mayor Bradley declared the motion carried unanimously. 9. ADJOURNMENT. Alderman Held moved to adjourn. Alderman Frey seconded the motion. The vote was as follows: Ayes: Aldermen Frey, Held, and Redding Nays: None Mayor Bradley declared the meeting adjourned at 8:20 p.m. APPROVED BY THE BOARD OF ALDERMEN ON APRIL 10, 2006. Scott Bradley, Mayor ATTEST: Qz� #LnDwinnell, TRMC, CMC, Town Secretary MINUTES OF A TOWN OF WESTLAKE, TEXAS SPECIAL WORKSHOP MEETING OF THE 50TH ANNIVERSARY COMMITTEE, WHICH INCLUDES THE BOARD OF ALDERMEN AND THE HISTORICAL PRESERVATION BOARD MARCH 27, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Fred Held, and Don Redding Historical Board President Kelly Bradley ABSENT: Aldermen Buddy Brown and Larry Sparrow OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Jean Dwinnell, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Marketing and Public Affairs Director Carolyn Sims, Executive Assistant Ginger Awtry, and Bill Greenwood 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 5:32 p.m. and presided over the meeting. 2. DISCUSS TOWN OF WESTLAKE 50TH ANNIVERSARY CELEBRATION. Historical Board President Kelly Bradley reported that First American donated $20,000.00 for the title sponsorship of the 50th Anniversary Celebration. $15,000.00 will go toward the history book and $5,000.00 will go toward marketing their name during all of our events. Marketing and Public Affairs Director Carolyn Sims reported that she would be meeting with other businesses to discuss their level of sponsorship once all of the event dates were confirmed. Mr. Greenwood advised that he had spoken to residents in each of the subdivisions and had scheduled a meeting to be held on Saturday, April 2, at 1 p.m., at the Town Hall. Discussion ensued regarding the banner that had been purchased and changes that should be made when ordering in the future. Mayor Bradley asked for volunteers to chair the time capsule project, the flag, and the birthday cakes. President Bradley agreed to chair the birthday cake project so that a cake would be present at each of the Town's events for the remainder of the year. Mayor Bradley agreed to chair the banner/flag projects. Town Manager Trent Petty agreed to write a statement/declaration for the Town's 501h Anniversary to be read at each of the Town's events for the remainder of the year. Discussion ensued regarding the History Books; the bios, the cost of binding, local street history, and major developments; and a common theme for the year's events. Ms. Sims announced that the Arbor Days (October 14) format would be breakfast/lunch rather than the lunch/dinner format of the past and that Cynthia Eaton is chairing the Bandana Bonanza (May 5t') for Westlake Academy. Mayor Bradley announced that the next meeting of the Committee, Board of Aldermen, and Historical Board would be held on April 24th, at 5:30 p.m., at the Town Hall. 3. ADJOURNMENT. There being no further business, Mayor Bradley declared the meeting adjourned at 6:05 p.m. APPROVED BY THE BOARD OF ALDERMEN ON APRIL 10, 2006. Cam Scott Bradley, Mayor ATTEST: qJn Dwinnell, TRMC, CMC, Town Secretary