Loading...
HomeMy WebLinkAbout02-13-06 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN WORK SHOP AND MEETING FEBRUARY 13, 2006 PRESENT: Mayor Scott Bradley and Aldermen Bill Frey, Buddy Brown, Fred Held, Don Redding, and Larry Sparrow ABSENT: None OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Stan Lowry, Town Secretary Jean Dwinnell, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Marketing and Public Affairs Director Carolyn Sims, DPS Director Don Wilson, Public Works Manager Jarrod Greenwood, Human Resource Manager Todd Wood, and Executive Assistant Ginger Awtry 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 4:03 p.m. 2. DISCUSS RECOMMENDATION TO INCLUDE ON 2006 ELECTION BALLOT THE DISSOLUTION OF THE 4A 'h CENT SALES TAX AND ADOPT A REPLACEMENT 'h CENT SALES TAX TO REDUCE PROPERTY TAX PROVISION. Town Manager Trent Petty explained the proposed dissolution of the 4A sales tax and the adoption of a '/2 cent sales tax to reduce property tax. He explained the portion of the tax law that would allow the reduction of property tax even where there is no property tax. Discussion ensued regarding the benefits, legality, and education of the citizens. Further discussion ensued regarding the joint election with Tarrant County, the cost of the newly required machines, and voting locations. It was the consensus of the Board to pursue the dissolution of the 4A '/z cent sales tax and adopt a replacement '/z cent sales tax to reduce the property tax. 3. DISCUSS PLANNING FOR TOWN OF WESTLAKE 50 -YEAR CELEBRATION. Marketing and Public Affairs Director Carolyn Sims who is also the staff liaison to the Historical Board, made a presentation regarding a weekend event that would be held at Solana the first weekend in December. She presented the possibility of having a sit-down or progressive, ticketed dinner on Thursday evening for anyone who wished to attend along with a display of historical pictures and information. On Friday and Saturday the celebration would continue with an outdoor event at Solana featuring gift booths, a "kid zone," holiday cards made by Westlake Academy students, Arbor Day information and the lighting of the Town Holiday Tree in conjunction with all the Town subdivisions. Ms. Sims advised that local sponsors could be acquired to pay for the proposed event. Costs were estimated to be about $53,000.00 Discussion ensued regarding the tree lighting ceremony and the inclusion of other activities, such as Arbor Days, and the Historical Preservation Society Annual Meeting. Mayor Bradley suggested appointing a committee consisting of the members of the governing body and the Historical Board, as well as other citizens who would be interested to plan the celebration events to that we might get community "buy in" and participation for the anniversary celebration. It was the consensus of the Board to schedule a workshop with the Historical Board and any citizens wishing to participate to decide on the celebration events, and to make the 50 -Year History Book the priority activity. 4. ADJOURNMENT. Mayor Bradley recessed the Board of Aldermen meeting at 5:35 p.m. and advised that they would reconvene at 7:00 p.m. in the Board Room. 5. CALL TO ORDER. Mayor Bradley resumed the regular Board of Aldermen meeting at 7:12 p.m. 6. EXECUTIVE SESSION. The Board convened into executive session at 7:14 p.m., as Mayor Bradley read the items to be discussed. 7. RECONVENE INTO OPEN MEETING. The Board reconvened into regular session at 8:30 p.m. 8. EXECUTIVE SESSION ACTION. There was no action to be taken. 9. CITIZENS' PRESENTATIONS. There was no one present wishing to speak. 10. DISCUSS THE REQUEST BY BARBARA GRIGGS OF 1559 DOVE ROAD, WESTLAKE, TO CONSIDER AN EXCEPTION TO THE TOWN OF WESTLAKE, ZONING ORDINANCE, ARTICLE III, SECTION 102-69.1, PERTAINING TO THE REQUIRED BURIAL OF OVERHEAD UTILITIES. Mayor Bradley explained that Ms. Griggs no longer owns the property at 1559 Dove Road and that Ms. Griggs did not wish to appear, as this item is no longer relevant to her situation. Mayor Bradley introduced his Mother -In -Law Ruth Norton, who was visiting from Tyler, Texas, at this time. 11. CONSIDER AN ORDINANCE ALTERING THE PRIMA FACIE SPEED LIMITS FOR VEHICLES UNDER THE PROVISIONS OF SECTION 545.356 OF THE TEXAS TRANSPORTATION CODE UPON STATE HIGHWAY 114. Town Manager Trent Petty explained the proposed Ordinance and recommended approval. Alderman Redding moved to approve Ordinance No. 495, altering the prima facie speed limits for vehicles under the provisions of Section 545.356 of the Texas Transportation Code upon State Highway 114. Alderman Sparrow seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 12. CONSIDER A RESOLUTION AMENDING THE BUDGET TO CREATE A PEARSON LANE IMPROVEMENT PROJECT AND RE -ALLOCATE FUNDS FROM THE DOVE ROAD IMPROVEMENT PROJECT. Mayor Bradley explained the proposed Resolution and advised that the reallocation would be in the amount of $25,560.00. Alderman Sparrow moved to approve Resolution No. 06-03, amending the budget to create a Pearson Lane Improvement Project and reallocate funds from the Dove Road improvement Project. Alderman Redding seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 13. CONSIDER A RESOLUTION ALLOWING THE TOWN MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR THE REPAVING OF PEARSON LANE. Alderman Brown moved to approve Resolution No. 06-04, allowing the Town Manager to enter into an Interlocal Agreement with Tarrant County for the repaving of Pearson Lane. Alderman Held seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 14. CONSIDER AN ORDINANCE RENAMING KIRKWOOD BOULEVARD IN WESTLAKE TOWN LIMITS TO SOLANA BOULEVARD. Alderman Frey moved to approve Ordinance No. 496, renaming Kirkwood Boulevard in Westlake Town Limits to Solana Boulevard. Alderman Held seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 15. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A MAINTENANCE AGREEMENT, RENEWABLE ANNUALLY, WITH TDINDUSTRIES TO PROVIDE PREVENTIVE MAINTENANCE ON ALL HVAC UNITS. Alderman Frey moved to approve Resolution No. 06-05, authorizing the Town Manager to enter into a Maintenance Agreement, renewable annually, with TDIndustries to provide preventive maintenance on all HVAC units. Alderman Sparrow seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 16. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A MAINTENANCE AGREEMENT, RENEWABLE ANNUALLY, WITH TDINDUSTRIES FOR THE FIRE ALARMS, EXTINGUISHERS, AND SPRINKLER SYSTEMS. Alderman Sparrow moved to approve Resolution No. 06-06, authorizing the Town Manager to enter into a Maintenance Agreement, renewable annually, with TDIndustries for the Fire Alarms, Extinguishers, and Sprinkler Systems. Alderman Held seconded the motion. Discussion ensued regarding the total cost of maintenance agreements budgeted for the fiscal year and what is covered. Town Manager Trent Petty advised that he would prepare that information and send it to the Board. There was no further discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 17. CONSIDER A RESOLUTION APPROVING THE UPDATES TO THE TOWN OF WESTLAKE PERSONNEL MANUAL. Town Manager Trent Petty advised that the proposed changes to the Manual are to bring the Town's Reserve Police Officers into compliance with FLSA. Alderman Redding moved to approve Resolution No. 06-07, approving the updates to the Town of Westlake Personnel Manual. Alderman Brown seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 18. CONSIDER AN ORDINANCE TO ENTER INTO AN AGREEMENT WITH THE EMPLOYEES RETIREMENT SYSTEM OF TEXAS (ERS) CONCERNING THE SOCIAL SECURITY ACT. Town Manager Trent Petty explained the proposed Ordinance and advised that the cost to the Town would be $35.00 annually. Alderman Held moved to approve Ordinance No. 497, approving an agreement with the Employees Retirement System of Texas (ERS) concerning the Social Security Act. Alderman Brown seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 19. CONSENT AGENDA. A. Review and approve minutes of the regular meeting held on January 09, 2006. B. Review and approve any outstanding bills. Alderman Brown moved to approve the Consent Agenda as presented. Alderman Frey seconded the motion. There was no discussion and the vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the motion carried unanimously. 20. ADJOURNMENT. Alderman Brown moved to adjourn. Alderman Held seconded the motion. The vote was as follows: Ayes: Aldermen Frey, Brown, Held, Redding, and Sparrow Nays: None Mayor Bradley declared the meeting adjourned at 8:44 p.m. APPROVED BY THE BOARD OF ALDERMEN ON FEBRUARY 27, 2006. Scott Bradle , Mayor ATTEST: (/an Dwinnell, TRMC, CMC, Town Secretary