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Home My WebLink About11-14-05 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN MEETING NOVEMBER 14, 2005 PRESENT: Mayor Scott Bradley and Aldermen Buddy Brown, Bill Frey, Fred Held, Don Redding and Larry Sparrow ABSENT: None OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Stan Lowry, Town Secretary Jean Dwinnell, Finance Director Debbie Piper, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, Marketing and Public Affairs Director Carolyn Sims, Executive Assistant Ginger Awtry, and Court Administrator Amanda DeGan 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:12 p.m. 2. EXECUTIVE SESSION. The Board convened into executive session at 7:15 p.m., as Mayor Bradley read the items to be discussed. 3. RECONVENE INTO OPEN MEETING. The Board reconvened into regular session at 7:33 p.m. 4. EXECUTIVE SESSION ACTION. Alderman Redding moved, Alderman Sparrow seconded the motion to authorize a Settlement Agreement and authorize the Town Manager to sign any and all documents related thereto regarding City of Roanoke v. Town of Westlake, Cause No. 02 -01 -00290 -CV (Second Court of Appeals) and Town of Westlake v. City of Roanoke (Johnny's Automotive tract), Cause No. 2003- 20243-158 (158th Judicial District Court of Denton County, Texas). There was no discussion and Mayor Bradley declared the motion carried unanimously. 5. CITIZENS' PRESENTATIONS. Facilities and Recreation Director Troy Meyer introduced Boy Scouts from Troop 563 that worked on projects around the Town Campus. Mr. Meyer thanked the Boy Scouts for their hard work and detail. Mayor Bradley thanked the Boy Scouts for their contribution to the Town and thanked the Leaders and Parents for their leadership and support. 6. CONSIDER AN ORDINANCE ALTERING THE PRIMA FACIE SPEED LIMITS ON STATE HIGHWAY 170 IN WESTLAKE. Town Manager Trent Petty explained the proposed Ordinance and changes in the speed limits Discussion ensued regarding differences in the speed limits in the open space to the west, changes on S. H. 114, and the speed limit at Trophy Lake Drive. Alderman Redding explained how TXDOT determines speed limits and Mayor Bradley advised that legislation allows Towns to determine speed limits on Town streets. Alderman Redding moved, Alderman Sparrow seconded the motion to approve Ordinance No. 488, altering the Prima Facie Speed Limits on State Highway 170 in Westlake. There was no further discussion and Mayor Bradley declared the motion carried unanimously. 7. CONSIDER AN ORDINANCE ALTERING THE PRIMA FACIE SPEED LIMITS ON SH 377 FOR CONSTRUCTION. Town Manager Trent Petty explained the proposed Ordinance regarding construction on S.H. 377. He advised that the construction would begin on 377 south of S. H. 170 and that the speed limit will be 45 miles per hour. Discussion ensued regarding the plans for downtown Keller, and the affect the construction will have on Dove Road, Pearson Lane, Shady Grove, and Ottinger Road. Alderman Sparrow moved, Alderman Held seconded the motion to approve Ordinance No. 489, altering the Prima Facie Speed Limits on State Highway 377 for construction. There was no further discussion and Mayor Bradley declared the motion carried unanimously. 8. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A MAINTENANCE CONTRACT WITH LOGICAL SOLUTIONS, INC., FOR ALL HVAC AND LIGHTING CONTROLS. Town Manager Trent Petty explained the proposed contract and recommended approval. Alderman Frey moved, Alderman Brown seconded the motion to approve Resolution No. 05-40, authorizing the Town Manager to enter into a maintenance contract with Logical Solutions, Inc., for all HVAC and lighting controls. There was no discussion and Mayor Bradley declared the motion carried unanimously. 9. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A "NOTICE OF SUB -RECIPIENT AWARD" AGREEMENT WITH THE DIVISION OF EMERGENCY MANAGEMENT, OFFICE OF THE GOVERNOR, FOR A HOMELAND SECURITY GRANT IN THE AMOUNT OF $6,675. Town Manager Trent Petty explained the proposed agreement and advised that it is a 100% federally funded training grant for three (3) employees. Alderman Sparrow moved, Alderman Redding seconded the motion to approve Resolution No. 05-41, authorizing the Town Manager to enter into a "Notice of Sub -recipient Award" Agreement with the Division of Emergency Management, Office of the Governor, for a Homeland Security Grant in the amount of $6,675. There was no discussion and Mayor Bradley declared the motion carried unanimously. 10. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A CONTRACT WITH AMERICAN MUNICIPAL SERVICES FOR COLLECTIONS OF THE TOWN'S DELINQUENT WARRANTS. Town Manager Trent Petty explained the proposed contract and explained that there is approximately $1 million in outstanding warrants and that approximately 30% is expected to be collected. He further advised that this will be ongoing and is included in the 2005/2006 FY budget. Mr. Petty also advised that Board that part of the monies collected when warrants are paid goes to the State of Texas. Mr. Petty commended Ms. DeGan for staying on top of the warrant collection and for doing a great j ob. Alderman Held moved, Alderman Brown seconded the motion to approve Resolution No. 05-42, authorizing the town Manager to enter into a Contract with American Municipal Services for collections of the Town's delinquent warrants. There was no discussion and Mayor Bradley declared the motion carried unanimously. 11. CONSENT AGENDA. A. Review and approve minutes of the work session held on October 24, 2005 and the regular meeting held on October 24, 2005. B. Review and approve any outstanding bills. Alderman Brown moved, Alderman Frey seconded the motion to approve the consent agenda as presented. There was no discussion and Mayor Bradley declared the motion carried unanimously. It was the consensus of the Board to cancel the regular Board meetings of November 28 and December 26, 2005. The Board congratulated Alderman Buddy and wife Patty on the arrival of their grandson. Mayor Bradley read an invitation to TXDOT meetings from State Representative Michael Burgess. Mayor Bradley read an invitation from Garabedian Properties. 12. ADJOURNMENT. Alderman Brown moved, Alderman Held seconded the motion to adjourn. The motion carried unanimously and Mayor Bradley declared the meeting adjourned at 8:20 p.m. APPROVED BY THE BOARD OF ALDERMEN ON 2005. T(Omlt4ale� — Scott Bradley, Mayor ATTEST: JfAn Dwinnell, TRMC, CMC, Town Secretary