HomeMy WebLinkAbout03-14-05 TC MinMINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN MEETING
MARCH 14, 2005
Present: Scott Bradley, Mayor
Fred Held, Mayor Pro Tem
Buddy Brown, Member
Bill Frey, Member
Don Redding, Member
Larry Sparrow, Member
Trent Petty, Town Manager
Stan Lowry, Town Attorney
Jean Dwinnell, Town Secretary
Absent: None
1. CALL TO ORDER.
Mayor Bradley called the regular meeting to order at 7:05 p.m. and announced a quorum.
2. EXECUTIVE SESSION.
The Board convened into executive session at 7:08 p.m. as Mayor Bradley read the items to be
discussed.
3. RECONVENE INTO OPEN MEETING.
The Board reconvened into open session at 7:42 p.m.
4. EXECUTIVE SESSION ACTION.
There was no action taken coming out of executive session.
5. CITIZENS' PRESENTATIONS:
There were no presentations made.
6. PRESENTATION OF A PROCLAMATION TO ALLEN HEATH FOR HIS WORK
ON THE TOWN'S WEBSITE.
Allen Heath was present and Mayor Bradley read and presented to Mr. Heath a Proclamation, a
copy of which is attached to these minutes, and conveyed the Town's appreciation for his work
in establishing and maintaining the Town's website as well as for his other volunteer services
rendered to the Town over the years.
Mr. Heath announced that the website receives approximately 300 hits per day.
7. CONSIDER AN ORDINANCE AUTHORIZING THE ESTABLISHMENT OF A
CREDIT CARD PROCESSING FEE IN THE MUNICIPAL COURT.
A motion was made by Alderman Brown, seconded by Alderman Redding to approve Ordinance
No. 474, authorizing the establishment of a credit card processing fee in the Municipal Court.
Discussion ensued regarding similar charges in surrounding cities.
The motion carried unanimously.
8. CONSIDER A RESOLUTION AUTHORIZING THE MUNICIPAL COURT CLERK
TO MAKE AN ELECTRONIC RECORDING OF ALL BENCH TRIAL AND JURY
TRIAL SETTINGS.
A motion was made by Alderman Sparrow, seconded by Alderman Frey to approve Resolution
No. 05-09, authorizing the Municipal Court Clerk to make an electronic recording of all trial and
jury trial settings.
Mayor Bradley explained the proposed Resolution and confirmed that a court reporter is still an
option to anyone who requests one.
The motion carried unanimously.
9. CONSIDER A RESOLUTION APPOINTING CHARLES SCHULTZ TO THE
TEXAS STUDENT HOUSING AUTHORITY BOARD OF DIRECTORS.
A motion was made by Alderman Redding, seconded by Alderman Held to approve Resolution
No. 05-10, appointing Charles "Chuck" Schultz to the Texas Student Housing Authority Board
of Directors.
Executive Director Hank Smyth was present and advised the Board that the appointment of Mr.
Schultz would complete the Texas Student Housing Board of seven members.
The motion carried unanimously.
10. CONSIDER A RESOLUTION APPROVING AN AMENDMENT TO THE
MUNICIPAL COURT "LEGAL SERVICES" LINE ITEM TO REFLECT
INCREASED LEGAL FEES FOR TRIAL SETTINGS AND AN INCREASE IN
JUDICIAL COMPENSATION.
A motion was made by Alderman Sparrow, seconded by Alderman Brown to approve Resolution
No. 05-11, approving an amendment to the Municipal Court "Legal Services" line item to reflect
increased legal fees for trial settings and an increase in judicial compensation.
Town Manager Trent Petty explained the proposed Resolution.
There was no discussion and the motion carried unanimously.
11. CONSIDER A RESOLUTION APPROVING THE TOWN'S ANNUAL AUDIT FOR
FY 2003-2004 PRESENTED BY WEAVER AND TIDWELL.
Town Manager Trent Petty introduced Mr. Jerry Gaither of Weaver and Tidwell.
Mr. Gaither reviewed the audit procedures, advised that the new GASB -34 had been
implemented, and announced that no material weaknesses had been found during the audit
review.
A motion was made by Alderman Frey, seconded by Alderman Held to approve Resolution No.
05-12, approving the Town's annual audit for FY 2003-2004 as presented.
Discussion ensued regarding the debt service information and funding for the duct bank.
The motion carried unanimously.
12. CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO
ACCEPT THE SETTLEMENT OFFER FOR WEYERHAEUSER COMPANY D/B/A
TRUS JOIST V. TOWN OF WESTLAKE, MANHATTAN CONSTRUCTION
COMPANY L.P., AND BETTER BUILDERS -DALLAS, INC.
A motion was made by Alderman Held, seconded by Alderman Sparrow to approve Resolution
No. 05-13, authorizing the Town Manager to accept the settlement offer for Weyerhaeuser
Company d/b/a Trus Joist v. Town of Westlake, Manhattan Construction Company L.P., and
Better Builders -Dallas, Inc.
The motion carried unanimously.
13. CONSENT AGENDA:
There was a motion by Alderman Frey, seconded by Alderman Redding, to approve the consent
agenda, which included the following:
A. Review and approve minutes of the regular meeting held on February 28, 2005.
B. Review and approve any outstanding bills.
Alderman Frey asked what "BOAT" meant on page three of the bills.
Town Manager Trent Petty advised that it is an acronym for Building Officials Association of
Texas.
The motion carried unanimously.
14. ADJOURNMENT.
Upon the motion of Alderman Brown, seconded by Alderman Held, the meeting was adjourned
at 8:10 p.m.
Approved by the Board of Aldermen on March 28, 2005.
Scott Bradley, Mayor
JV
ean Dwinnell, TRMC, CMC, Town Secretary