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HomeMy WebLinkAbout11-22-04 TC MinMinutes of the Board of Aldermen meeting Page 1 of 3 TOWN OF WESTLAKE, TEXAS �, Westlake, Texas MINUTES OF THE WORKSHOP AND REGULAR MEETING OF THE BOARD OF ALDERMEN November 22, 2004 Present: Scott Bradley, Mayor Fred Held, Mayor Pro Tem Buddy Brown, Member Don Redding, Member Bill Frey, Member Larry Sparrow, Member Trent Petty, Town Manager Stan Lowry, Town Attorney, attended executive and open session Ginger Crosswy, Town Secretary Absent: No one. Item #1: Mayor Bradley called the workshop to order at 3:08 p.m. Item #2: Mr. Petty gave the Board an update on the financial situation of the Town. He stated that he would like to update the Board on a quarterly basis. Mr. Petty, along with Ms. Debbie Piper, the Town's Finance Director, detailed the budget amendments they had determined could be made if the development fees from the mall construction do not come in during this budget year. There was a long discussion regarding an option to cut $8,000 from the facilities and recreation budget to replace dead trees in the Dove Road median. The Board decided they did not want this item cut as the Dove Road area borders both Vaquero and Fidelity Investments and is very visible to anyone traveling through the Town. Mr. Troy Myer, the Town's Facilities and Parks & Recreation Director, was called into the meeting and reported that 22 dead trees have been identified to be removed with the plan being to replace only 17 of the trees but to provide better placement. The Board agreed with this plan, and Mr. Petty indicated the $8,000 item would not be cut from the budget. Mr. Petty Updated the Board on progress of financial discussions with the Hillwood/General Growth partnership concerning financing options for the mall. There was a long discussion regarding the drainage problems caused by construction. The workshop was recessed at 5:35 p.m. Item #4: Mayor Bradley called the regular meeting to order at 7:00 p.m. telling the audience that this meeting began as a workshop at 3:00 p.m. that afternoon. Item #5: The Board convened into executive session at 7:05 p.m. as Mayor Bradley read the items to be discussed. The Board reconvened into open session at 7:55 p.m. Item #6: Coming out of executive session there was a motion by Alderman Brown, seconded by Alderman Redding, to approve a professional services contract with Petty and Associates as drafted. There was no discussion and the motion carried unanimously. Item #7: Citizens' Presentation: No one wished to address the Board. Item #8: Consider a Resolution authorizing the Town Manager to enter into a maintenance agreement with TDIndustries. The Board determined they would consider Item 8, 9 and 10 together. Item #9: Consider a Resolution authorizing the Town Manager to enter into a maintenance agreement with Henry Brothers Electronics. htt„• /Axnxnxr -,7,Ti-qtlpike,-tx.oro,/,ggendas/amI 12204.htm 12/14/2004 Minutes of the Board of Aldermen meeting Page 2 of 3 Item #10: Consider a Resolution authorizing the Town Manager to enter into a contract for electrical maintenance and support with Humphrey & Associates, Inc. Mr. Petty explained these three items to the Board. There was a motion by Alderman Frey, seconded by Alderman Held, to adopt Resolution Nos. 04-53._04-54 and 04-55 as presented. After a short question and answer session the motion carried unanimously. Item 411: Consider a Resolution adopting an Employee Assistance Program. Mr. Petty introduced Mr. Todd Wood, the Town Human Resource Manager, who spoke to the Board regarding this item. There was a short question and answer session after which there was a motion by Alderman Sparrow, seconded by Alderman Redding, to adopt Resolution No. 04-56. There was no further discussion and the motion carried unanimously. Item #12: Consider a Resolution authorizing the Town Manager to enter into an agreement with the Texas Department of Transportation to purchase surplus ROW located at the southwest corner of SH 377 and SH 170. Mr. Petty explained this item to the Board. There was a motion by Alderman Redding, seconded by Alderman Brown, to adopt Resolution No. 04-57 with a minor correction. After a short question and answer session the motion carried unanimously. Item 413: Consider a Resolution authorizing the Town Manager to enter into an Interlocal Cooperation Agreement with Denton County for Fire Protection Services and/or Ambulance Service. Mr. Don Wilson, the Town's Emergency Services Coordinator, explained this item to the Board and answered several questions. There was a motion by Alderman Sparrow, seconded by Alderman Held, to adopt Resolution No. 04-58. There was no further discussion and the motion carried unanimously. Item 414: Consider an Ordinance amending Ordinance No. 415 which appointed a Town Marshal. There was a motion by Alderman Sparrow, seconded by Alderman Brown, to adopt Ordinance No. 464. There was no discussion and the motion carried unanimously. Item #15: Consider an Ordinance amending Ordinance Nos. 406 and 446 establishing new water rates and tap fees. Mr. Petty spoke regarding this item. There was a motion by Alderman Redding, seconded by Alderman Brown, to adopt Ordinance 465 with one minor correction. There was no discussion and the motion carried unanimously. Item 416: Consent agenda. There was a motion by Alderman Brown, seconded by Alderman Held, to approve the consent agenda, which included the following: A. Review and approve minutes of the workshop and regular meeting held on October 25, 2004. B. Review and approve any outstanding bills. After a short question and answer session the motion carried unanimously. Item #17: There was a motion by Alderman Brown, seconded by Alderman Frey, to adjourn. There was no discussion and the motion carried unanimously. The meeting was adjourned at 8:35 p.m. Approved by the Board of Aldermen on December 13, 2004. http://www.westlake-tx.org/agendas/aml 12204.htm Minutes of the Board of Aldermen meeting ATTEST: ing rosswy, Town S(Qretary http://www.westlake-tx.org/agendas/aml 12204.htm Page 3 of 3 f 5C74 &4;9� Scott Oadley, Mayor 11 /1 A /)nnn