HomeMy WebLinkAbout08-26-14 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
August 26, 2014
Board Members in Attendance: Karen Stoltenberg, Chris Jeppesen, Bill Greenwood, Ken Gordon, Zan Jones, Kevin
Hansen, Andy Sedino, Leah Rennhack
Others in Attendance: Shelly Myers, Julie Kelly
I. K. Stoltenberg called the meeting to order at 8:34 AM.
II. Academy Report
There will be a change to the labeling of this agenda item from “Superintendent Report” to “Academy
Report” to allow for broader representation and presenters.
No report today.
III. Motion to approve minutes of June 10, 2014 meeting by K. Gordon, second by A. Sedino. Motion carried.
IV. Financial Report
Financials reviewed by S. Myers.
o Clarification regarding page 1 “Refund for 3rd Learning Grant to Academy”, which reports as a
revenue to the Fund 100 account on page 3.
o Currently there are still outstanding uncollected funds from Baja 2013 in the amount of about
$70,000. Discussed possibility of holding credit card information on the event night at registration
that could be erased within 24 hours to ensure security. S. Myers and J. Kelly to research.
Motion to approve financials by B. Greenwood, second by A. Sedino. Motion carried.
V. Development Committee
North Texas Day of Giving will be September 18, 2014.
o Grade captains and WAF Board invited to BAF kick-off cocktail party at the Stoltenbergs on 9/6/14.
o A watch party is planned to be held at Andy Sedino’s restaurant in Grapevine.
o S. Myers will investigate usage of a credit card processing “square” that could be used on Giving
Day.
Westlake Baja is scheduled for 11/3/14 at Vaquero Club.
o Discussed need for additional live auction items. Board was encouraged to come up with
ideas/resources/contacts, and report back.
o Debated hosting a separate Baja and Gallery Night VIP party. Board was positive toward hosting the
Baja VIP this year, and re-examining a once a year VIP end of the school year party.
VI. Marketing Committee
Z. Jones reported that the Year-in-Review newsletter is ready to mail.
The monthly postcards have been well received. They are allowing us more frequent communication at lower
cost than newsletters.
Cyndie Jacks, former WA teacher, has taken classroom activity photographs across campus over the past
couple of weeks to be used for various WAF communication pieces/emails.
Discussed need for alumni parent coordination. April Harrell, DP English teacher, has offered to assist.
Discussed class reunion coordination, and if that is a function of the Foundation. Fall 2015 would be the 5-
year reunion for the first WA graduate class. Board will need to decide how any monies/donations collected
from alumni would be used.
VII. Grants Committee
Reviewed “Lucy Calkins Writing Institute” grant submitted in June 2014 for $2,500. S. Myers to
communicate that staff needs to book lodging through the school instead of on own.
Motion to approve by B. Greenwood, second by K. Hansen. Grant approved.
K. Stoltenberg and L. Rennhack suggested requirement that staff share info learned and notify Board for
communicating to donors their “gifts in action”.
S. Myers will invite recipient to board meeting to present learning.
Reviewed grant funds currently available for remainder of the school year. K. Gordon moved to increase
granting funds by $25,000, second by B. Greenwood. Motion approved.
VIII. Administrative Committee
K. Gordon discussed that the wording for Board membership, 3-year staggered terms is currently up for
Westlake Board of Trustees approval.
IX. President’s Report
K. Stoltenberg requested suggestions for Back to School night changes, ideas for grant promotion, (e.g,.
pictures, videos) to increase interest and participation in BAF and other WAF efforts.
Board of Trustees and WAF Board currently have 100% participation in BAF 2014-15.
X. Executive Director’s Report
S. Myers confirmed with Board that meetings will move to the 2nd Monday of each month at 8:30.
A. Sedino, B. Greenwood and C. Jeppesen all need Board books and all Board members need updates.
Other business:
None.
Next Meeting: Monday, September 15, 2014 at 8:30 AM, Arts & Sciences Building Conference Room
A. Sedino moved to adjourn the Board meeting, second by C. Jeppesen. Motion carried. Meeting adjourned at
10:00 AM.