HomeMy WebLinkAbout11-10-14 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
November 10, 2014
Board Members in Attendance: Karen Stoltenberg, Ken Gordon, Andy Grieser, Kevin Hansen, Sean Shope, Bill
Greenwood, Debbie Kraska, Zan Jones, Chris Jeppesen, Jeff Watson, Leah Rennhack
Others in Attendance: Shelly Myers, Julie Kelly
I. K. Stoltenberg called the meeting to order at 8:33 AM.
II. Motion to approve minutes of October 20, 2014 meeting by A. Grieser, second by C. Jeppesen. Motion carried.
III. Financial Report
• Statement of financial position reviewed by S. Shope.
o Proceeds from North Texas Giving Day received into Blacksmith campaign. The "Fund -an -Item" of
$21,006.21 listed represents the bonus/prize money dedicated for SmartBoards. Discussed separating
Giving Day bonus funds from other revenues.
o S. Myers will confirm Blacksmith Annual Fund figures with Finance Department.
o S. Myers will confer with Finance Department regarding transfer date of special event funds to
endowment.
• Motion to approve financials by B. Greenwood, second by J. Watson. Motion carried.
IV. Development Committee
• Blacksmith Annual Fund
o K. Stoltenberg relayed optimism about reaching $1.1 million goal.
o C. Jeppesen suggested having new families sign form confirming receipt of information regarding the
Blacksmith Annual Fund.
o Planning a Thank-a-thon with student volunteers as callers.
• Baja 2014
o Over $154,000 raised, including $86,000 in sponsorships and $48,700 in auction.
o Post -event advertisements to run in Avid Golfer and Simply Westlake magazines.
o Discussed ways to keep community interest high and event fresh.
o Discussed possibility of getting Vaquero members to sponsor golf rounds.
o Discussed ways to recognize Rob Scott for five years of serving as Baja chair.
• Run the Ranch
o S. Shope reported that Hillwood is willing to allow event to take place on the Ranch surrounding the
Academy, and is currently looking at dates.
o We are soliciting names of potential volunteers to assist with hosting the event.
V. Marketing Committee
• Z. Jones reported on forthcoming monthly postcard.
• Two videos using student talent have been shared to promote BAF and Baja.
VI. Investment Committee
• Per K Hansen, Cord Adams at Shamrock Investments reports much volatility in the market this year, and that
investments are only up about 1%.
• Mr. Adams will report at WAF Board meeting in December.
VII. President's Report
• K. Stoltenberg discussed working with Grant Committee to improve application as well as better follow-up
and accountability regarding funded requests.
• Ongoing focus on the BAF campaign.
VIII. Executive Director's Report
• Grandparents & Special Friends Day
o Discussed possibility of a different group or the Academy taking responsibility for the event starting
next year. The Board directed S. Myers to advise school leadership that the Foundation would no
longer conduct Grandparents & Special Friends Day.
o The afternoon of Thursday, November 18, will be set-up for the event for anyone available to assist.
B. Greenwood moved to adjourn the Board meeting, second by C. Jeppesen. Motion carried. Meeting adjourned at
9:36 AM.
Next Meeting: Monday, December 8, 2014 at 8:30 AM, Lee Field House Conference Room