HomeMy WebLinkAbout10-20-14 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
October 20, 2014
Board Members in Attendance: Karen Stoltenberg, Jeff Watson, Zan Jones, Sean Shope, Ken Gordon, Debbie Kraska,
Chris Jeppesen
Others in Attendance: Dr. Mechelle Bryson, Julie Kelly, Shelly Myers
I. K. Stoltenberg called the meeting to order at 8:33 AM.
II. Academy Report
• Dr. Bryson discussed iPad rollout to Grades 1-11 and parent informational sessions. Rollout to G12 will occur
in the next 1-2 weeks.
• She praised the school for a successful Homecoming week.
• She discussed plans for a "Girls Night Out" for Secondary girls and their mothers. The program is based on
the "Finding Kind" documentary.
• Aspects and implementation of the IB -aligned curriculum management system, ManageBac, were discussed.
• Current official enrollment stands at 817 students; the school's budget is based on 822.
III. Motion to approve minutes of September 15, 2014 meeting by K. Gordon, second by S. Shope. Motion carried.
IV. Financial Report
• Statement of financial position reviewed by S. Shope.
o Total net assets are currently $1,565,541 and total liabilities are $18,252.
o Budget report format was updated to show a year-to-year comparison.
o It was recommended to re -invoice for Baja 2013 outstanding funds.
o Teacher grants budget should be corrected to $30,000 and Grant commitment to $20,000.
• Motion to approve financials by Z. Jones, second by C. Jeppesen. Motion carried.
• IB Learns grant was refunded back to Fund 100 under "revenue."
• K. Gordon suggested moving refund to General Account rather than adding to the Granting fund.
• Granting fund currently stands at approximately $55,000 left for 2014-15.
• Motion to approve the WAF budget change by K. Gordon, second by C. Jeppesen. Motion carried.
V. Development Committee
• Blacksmith Annual Fund
o BAF donations currently at $851,000.
o Grade Captains are sending emails to their assigned families, and will begin phone calls next week.
o Discussed a possible "Thank-a-thon" with students calling donors while earning CAS service hours.
• Baja is scheduled for 11/3/14 at Vaquero Club.
o We are currently low on sponsorship commitments, currently at $60,000, and last year's was $90,000.
S. Myers asked the board for help in reaching out to new sponsorship prospects.
o Live auction packages are solid, but we need to ensure that plenty of bidders are in attendance.
• Run the Ranch
o Sean Shope has agreed to serve as event chair.
o WAHOC is not interested in coordinating it with Bandana Bonanza.
o The event will be a 5K race, with a 1K family run/walk.
o Will look at an April 2015 date.
VI. Marketing Committee
• Upcoming eBlasts will include stories of WA alumni.
• WAHOC is supporting BAF via their school -wide email.
• Continued efforts to work with the Town and Susan McFarland for more articles in various publications.
• Currently planning an evergreen piece that can be used at admission, Grandparent Day, etc., to explain the
WAF and its various activities
• Z. Jones reported that many alumni attended Homecoming last Friday. April Harrell is the staff point person
for alumni outreach. WAF will work with her to plan alumni events, including a 5 -year reunion for Class of
2010.
VII. Grants Committee
• No report
VIII. Administrative Committee
• No report
IX. President's Report
• No report
X. Executive Director's Report
• S. Myers reported that Grandparent & Special Friends Day will take place on Friday, November 19, 2014.
Debbie Kraska is the event chairperson.
• The WAF Board has been graciously invited for a tour and luncheon hosted by Deloitte University on Friday,
December 12th. Please save the date.
• Plans are developing for an event to honor the Arts & Sciences Building capital campaign donors. The
reception will include students and teachers guiding guests in hands-on classroom activities.
• The Foundation has been made aware of a serious conflict between a BAF grade captain and the school. After
discussion, it was decided that K. Stoltenberg will contact this volunteer, thank her for her service, and advise
that the Stoltenberg's will continue as grade captain's moving forward.
Other business:
• J. Watson reported concerns regarding the pending growth of Westlake's population and potential lack of
space at the Academy to accommodate. The School Board is currently discussing options.
• He also reported that all of the Granada development's lots are zoned for Carroll ISD.
K. Gordon moved to adjourn the Board meeting, second by J. Watson. Motion carried. Meeting adjourned at
10:41 AM.
Next Meeting: Monday, November 10, 2014 at 8:30 AM, Arts & Sciences Building Conference Room