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HomeMy WebLinkAbout06-23-03 TC MinMinutes of the Board of Aldermen meeting TOWN OF WESTLAKE, TEXAS MINUTES OF THE REGULAR MEETING OF THE BOARD OF ALDERMEN June 23, 2003 Present: Scott Bradley, Mayor Fred Held, Mayor Pro Tem Buddy Brown, Member Bill Frey, Member Larry Sparrow, Member Trent Petty, Town Manager Matthew Boyle, Town Attorney Ginger Crosswy, Town Secretary Absent: Don Redding, Member - Mr. Redding is excused on vacation. Page 1 of 2 Item #1: Mayor Bradley called the meeting to order at 7:07 p.m. by announcing a quorum, consisting of Alderman Held, Alderman Brown, Alderman Frey and Alderman Sparrow. Item #2: The Board convened into executive session at 7:10 p.m. as Mayor Bradley read the items to be discussed. The Board recessed out of executive session at 8:00 p.m. and reconvened into open session at 8:05 p.m. Item 43: No action was necessary coming out of executive session. Item #4: Citizens' Presentations: No one wished to address the Board. Item #5: Kelly Bradley, Chairman, introduced the members of the Westlake Historical Preservation Board who were present. Mr. Tom Allen made a presentation to the Board regarding the progress made by the Board in documenting the history of the surrounding area and asking for funding in the upcoming budget. There was a long discussion regarding the Pathfinder and future projects the Board would like to pursue. Mr. Petty asked the Board to consider developing a list of desired projects for the future and forwarding this list to the Board of Aldermen. Item #6: Consider a Resolution amending the FY 2002/03 budget to authorize an expenditure of $221,000.00 to purchase the 2.03 acre tract at the NW corner of US 377 and Texas 170. Mr. Petty told the Board that funding previously proposed through the 4A Corporation had been tabled at the 4A Corporation Board meeting earlier tonight because of new legislation that will restrict how 4A funds are to be used. He told the Board they could either table this item pending more information regarding this legislation or authorize the expenditure out of General Fund Reserves. If it is determined that 4A funds can be used for this matter this money could be refunded if the 4A Board of Directors and the Board of Aldermen agreed. There was a motion by Alderman Sparrow, seconded by Alderman Frey, to adopt Resolution No. 03-_3.0, however, designating the funding source as General Fund Reserves rather than 4A grant. There were a few questions after which the motion carried unanimously. Item #7: Consider a Resolution authorizing the Town Manager to enter into a contract for the collection of delinquent warrants and emergency ambulance billings. Mr. Petty spoke regarding this matter and then introduced Amanda DeGan the Court Administrator and Don Wilson the Emergency Services Coordinator. Mike DiNapoli with State, Metropolitan and County Services also spoke concerning this contract. There was a motion by Alderman Frey, seconded by Alderman Held, to adopt Resolution No. 03-3.1. After a long question and answer session the motion carried unanimously. http://www.westlake-tx.org/agendas/am062303.htm 07/15/2003 Minutes of the Board of Aldermen meeting Page 2 o2231 Item #fl: Consider a Resolution authorizing the Town Manager to enter into a depository agreement. Mr. Petty explained this item and told the Board that staff recommended Bank One. Debbie Piper the Finance Director answered questions as well. There was a motion by Alderman Held, seconded by Alderman Frey, adopt Resolution No._0332. After a short discussion the motion carried unanimously. Item #9: Consider a Resolution approving landscaping contracts for the Westlake Civic Campus. Mr. Petty explained this item to the Board and answered questions. There was a motion by Alderman Sparrow, seconded by Alderman Brown, to adopt Resolution No. 03-33_. After a short question and answer session the motion carried unanimously. Item #10: Consent agenda. There was a motion by Alderman Held, seconded by Alderman Brown, to approve the consent agenda as per staff recommendations, which included the following: A. Review and approve minutes of the regular meeting held on June 9, 2003. B. Review and approve any outstanding bills. C. Consider Resolution No. 03-34 approving certain contracts relating to the Westlake Civic Campus. There was no discussion and the motion carried unanimously. At this time Mayor Bradley read a notice from The Texas Municipal Courts Education Center stating that Celeste J. Montalvo has successfully completed the course in judicial education for municipal court support personnel. Mayor Bradley also read a note from DeAndre Henderson thanking Ms. Montalvo for her help on a recent visit to the court office. Mayor Bradley then read a post card from Don and Betty Redding who are -aveling in Alaska. Item #11: There was a motion by Alderman Brown, seconded by Alderman Held, to adjourn. There was no discussion and the motion carried unanimously. The meeting was adjourned at 9:09 p.m. Approved by the Board of Aldermen on July 14, 2003. Scott Bradley, Mayor ATTEST: Aint--trosswy, Town S r tary n http://www.westlake-tx.org/agendas/am062303.htm 07/15/2003