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HomeMy WebLinkAbout11-17-14 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion of the Town Council Workshop but not prior to the posted start time. Mission Statement Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. Westlake, Texas – “One-of-a-kind community; natural oasis – providing an exceptional level of service.” Page 1 of 4 TOWN OF WESTLAKE, TEXAS Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. TOWN COUNCIL MEETING AGENDA November 17, 2014 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE, 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS Workshop Session: 6:00 p.m. Regular Session: 6:30 p.m. Page 2 of 4 Work Session 1. CALL TO ORDER 2. REVIEW OF CONSENT AGENDA ITEMS FOR THE NOVEMBER 17, 2014, TOWN COUNCIL REGULAR MEETING AGENDA. (10 min) 3. DISCUSSION ITEMS a. Discussion and presentation regarding the Water and Waste Water Study and proposed rate increase. (15 min) b. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). (15 min) c. Update on pending development submissions. (10 min) 4. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. COUNCIL RECAP / STAFF DIRECTION 8. ADJOURNMENT Page 3 of 4 Regular Session 1. CALL TO ORDER 2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the October 20, 2014 meeting. b. Consider approval of Resolution 14-37, Adopting the 2015 Meeting Schedule for the Town Council and Board of Trustees. c. Consider approval of Resolution 14-38, Authorizing and Approving the Purchase of a Fire Engine/Pumper from Hall Motors/Ferrara Fire Apparatus. d. Consider approval of Resolution 14-39, Amending the Fire Station Site Plan. e. Consider approval of Resolution 14-40, Amending an existing agreement for Water Service with the City of Fort Worth relating to construction of the Northside II 48-inch water main and allocated capacity of wholesale purchase of treated water. 4. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or Page 4 of 4 contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. 8. COUNCIL CALENDAR 9. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, November 12, 2014, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the October 20, 2014 meeting. b. Consider approval of Resolution 14-37, Adopting the 2015 Meeting Schedule for the Town Council and Board of Trustees. c. Consider approval of Resolution 14-38, Authorizing and Approving the Purchase of a Fire Engine/Pumper from Hall Motors/Ferrara Fire Apparatus. d. Consider approval of Resolution 14-39, Amending the Fire Station Site Plan. e. Consider approval of Resolution 14-40, Amending an existing agreement for Water Service with the City of Fort Worth relating to construction of the Northside II 48-inch water main and allocated capacity of wholesale purchase of treated water. Town of Westlake Item # 2 – Review of Consent Agenda Items DISCUSSION ITEMS a. Discussion and presentation regarding the Water and Waste Water Study and proposed rate increase. (15 min) b. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). (15 min) c. Update on pending development submissions. (10 min) Town of Westlake Item # 3 – Discussion Items Page 1 of 2 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, November 17, 2014 TOPIC: Presentation and discussion on Utility Rate Study STAFF CONTACT: Jarrod Greenwood, Director of Public Works DECISION POINTS Start Date Completion Date Timeframe: November 17, 2014 January 1, 2015 Funding: Amount - 0T Status- N/A Source- N/A Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Financial Stewardship FS.Sustain Fiscal Health Strategic Issue Outcome Strategy Staff Action Fiscal Stewardship & Organizational Effectiveness 1. Existing Infrastructure Reinvestment (Current Assets) SA 05.4: Financial Policy Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY The current utility rates and structure were adopted at the March 23, 2013 regular Town Council meeting. Town staff recently conducted a rate study in-house. Municipalities typically conduct a comprehensive rate study like we performed in March 2013 about every three years, with staff making adjustments in between. The purpose of a rate study is to determine whether the Utility Fund is accomplishing full recovery of cost of services while maintaining an appropriate fund reserve balance in accordance with the Town’s adopted Financial Policy. As you may recall, Council approved a pass-through ordinance that allows increases from the Town’s wholesale providers to be passed through automatically. The proposed water and wastewater rate increase also includes the new smart meters and remote meter reading system. ORGANIZATIONAL HISTORY/RECOMMENDATION 0T ATTACHMENTS Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). (15 min) Town of Westlake Item # 3b – No Supporting documentation c. Update on pending development submissions . (10 min) Town of Westlake Item # 3c – No Supporting documentation EXECUTIVE SESSION a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners -Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in wh ich the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 Town of Westlake Item # 4 – Executive Session Town of Westlake Item # 5 – Reconvene Meeting The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 Town of Westlake Item # 6 – Take any Necessary Action, if necessary COUNCIL RECAP / STAFF DIRECTION Town of Westlake Item #7 Council Recap / Staff Direction Town of Westlake Item # 8 – Workshop Adjournment Back up material has not been provided for this item. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Town of Westlake Item # 2 – Citizen’s Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the October 20, 2014 meeting. b. Consider approval of Resolution 14-37, Adopting the 2015 Meeting Schedule for the Town Council and Board of Trustees. c. Consider approval of Resolution 14-38, Authorizing and Approving the Purchase of a Fire Engine/Pumper from Hall Motors/Ferrara Fire Apparatus. d. Consider approval of Resolution 14-39, Amending the Fire Station Site Plan. e. Consider approval of Resolution 14-40, Amending an existing agreement for Water Service with the City of Fort Worth relating to construction of the Northside II 48-inch water main and allocated capacity of wholesale purchase of treated water. Town of Westlake Item # 3 – Consent Agenda Town Council Minutes 10/20/14 Page 1 of 6 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING October 20, 2014 PRESENT: Mayor Laura Wheat and Council Members, Alesa Belvedere, Michael Barrett, and Carol Langdon. Rick Rennhack arrived at 5:19 p.m. ABSENT: Wayne Stoltenberg OTHERS PRESENT: Assistant Town Manager Amanda DeGan, Town Secretary Kelly Edwards, Town Attorney L. Stanton Lowry, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Fire Chief Richard Whitten, Planning and Development Director Eddie Edwards, Director of Public Works Jarrod Greenwood, Director of HR & Administrative Services Todd Wood, Director of Information & Technology Jason Power, Communications & Community Affairs Director Ginger Awtry, and Susan McFarland, Communications Specialist. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:08 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE OCTOBER 20, 2014, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Town Council Minutes 10/20 /14 Page 2 of 6 4. DISCUSSION ITEMS a. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). Mr. Jeff Blackard provided an update regarding the design guidelines for Entrada. Mr. Mark Curran provided an update regarding the levy and assessments, assignment for infrastructure, and stated that Mr. Moayedi will invest funds prior to securing the PID financing. Discussion ensued regarding future meetings required for the PID financing, and builders for Entrada. b. Discussion regarding the possible implementation and adoption of a Smoking Regulation Ordinance. Assistant Town Manager DeGan provided an overview of the item. Director Greenwood provided additional information and possible unintended consequences of implementing the ordinance. Discussion ensued regarding current locations and businesses which allow smoking, the distance requirements from the front door of a business, self- policing, Fidelity’s smoking policy, enforcement, and the role of protecting public health. Discussion also ensued regarding the next steps: begin discussions with businesses, Entrada, Vaquero, Blackstone, Deloitte, gather data from other communities regarding policing/enforcing the ordinance, place item on a future agenda and include this on a Residents Survey. Mayor Wheat recognized Captain Slovak as acting Police Chief. c. Discussion regarding the proposed 2015 Meeting Calendar. Town Secretary Edwards provided an overview of the proposed calendar. Discussion ensued regarding proposed dates in August and November. Town Council Minutes 10/20 /14 Page 3 of 6 d. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Director Meyer provided an update regarding the final list of items that would complete the expansion project. Discussion of lighting the sports field ensued regarding pre-wiring, shielding options, restrictions by ordinance, proposed cost, and the Planning and Zoning Commissions’ recommendations. e. Standing Item: Discussion Regarding Various Advisory Boards and the Number of Auxiliary Boards. Assistant Town Manager DeGan provided an overview of the item from previous meeting discussions. Discussion ensued regarding the number of board members, funding, providing specific direction, survey results regarding event attendance, the Annual Car Show, establishing board’s goals and objectives, and surrounding community events. 5. EXECUTIVE SESSION The Council convened into executive session at 6:14 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 Town Council Minutes 10/20 /14 Page 4 of 6 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:22 p.m. 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 8. COUNCIL RECAP / STAFF DIRECTION Provide an update within 6 months regarding options to light the sport fields. Conduct a survey of businesses regarding the implementation of a Smoking ordinance. Review the bylaws for the Public Arts and Historical boards. 9. ADJOURNMENT Mayor Wheat adjourned the meeting at 7:24 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 7:24 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Mr. Jeff Watson, spoke regarding the proposed smoking ordinance discussion mentioning the employees smoking in the median area of the road and number Vaquero HOA emails. 3. CONSENT AGENDA a. Consider approval of the minutes from the September 22, 2014 meeting. b. Consider approval of the minutes from the October 6, 2014 meeting. c. Consider approval of Ordinance 739, Amending (Chapter 90; Art II; Division 3; Sec 90-79) Adopting State Highway 114 Speed Study. d. Consider approval of Resolution 14-35, Amending the Mobile Phone policy and its inclusion into the Town of Westlake Personnel Manual. e. Consider approval of Resolution 14-36, Approving Blue Cross/Blue Shield as the Town’s health insurance carrier. Town Council Minutes 10/20 /14 Page 5 of 6 MOTION: Council Member Belvedere made a motion to approve consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 4-0. 4. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. FUTURE AGENDA ITEMS No future items. 8. COUNCIL CALENDAR Assistant Town Manager DeGan reviewed the calendar with the Council. Town Council Minutes 10/20 /14 Page 6 of 6 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 7:30 p.m. APPROVED BY THE TOWN COUNCIL ON NOVEMBER 17, 2014. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, November 17, 2014 TOPIC: Consider approval of a Resolution Adopting the 2015 Meeting Schedule for the Town Council and Board of Trustees. STAFF CONTACT: Kelly Edwards, Town Secretary Strategic Alignment Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Informed & Engaged Citizens / Sense of Community Citizen, Student & Stakeholder Exemplary Service & Governance - We set the standard by delivering unparalleled municipal and educational services at the lowest cost. Increase Transparency, Accessibility & Communications Strategic Initiative Outside the Scope of Identified Strategic Initiatives Time Line - Start Date: October 20, 2014 Completion Date: November 17, 2014 Funding Amount: 00.00 Status - Not Funded Source - N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY ) This was discussed during the October 20th meeting. Revisions have been made from the feedback received during the October meeting. Several factors have been taken into consideration as staff prepared the 2015 meeting calendar, including national holidays, school holidays, early voting and annual training conferences. The resolution does allow additional flexibility for the time that a Regular or Special meeting may be conducted pursuant to the Texas Local Government Code. RECOMMENDATION AND ATTACHMENTS Resolution 2015 Meeting Calendar Resolution 14-37 Page 1 of 3 TOWN OF WESTLAKE RESOLUTION NO. 14-37 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, ESTABLISHING REGULAR MEETING DATES AND PROCEDURES; SETTING THE 2015 MEETING DATES OF THE TOWN COUNCIL AND BOARD OF TRUSTEES; AND DECLARING AN EFFECTIVE DATE. WHEREAS, The Texas Local Government Code allows the governing body of a general law municipality to establish regular meetings of the governing body by the passage of a resolution; and WHEREAS, The Town Council finds that it is in the best interest of the Council and the Town’s residents that the Council shall establish regular meetings at a convenient date, time, and place; and WHEREAS, The 2015 available regular meeting dates are hereby established in accordance with attached Exhibit “A”; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Town Council of the Town of Westlake, Texas, and Westlake Academy Board of Trustees shall conduct regularly scheduled meetings on dates and times as established by the Town Council. All Mondays shall be established as a day available for regular meetings as needed. Special meetings shall be called in accordance with Section 22.038(b) of the Texas Local Government Code. The regular Council meetings shall convene not earlier than 6:30 p.m., Board of Trustees meeting shall convene not earlier than 6:oo p.m., and Meetings shall be held at the Town Hall offices located at 3 Village Circle, Westlake, Texas 76262, or a meeting room close by, or another location designated by the Town in the meeting notice. The exact time of each meeting will be determined prior to the notice of said meeting. Work sessions or planning meetings of the Town Council or Board of Trustees ma y begin earlier than the regular meeting time. SECTION 3: The Town Council hereby sets the 2015 regular meeting schedules as shown in the attached Exhibit “A”. Resolution 14-37 Page 2 of 3 SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 17th DAY OF NOVEMBER 2014. ___________________________________ Laura Wheat, Mayor ATTEST: ___________________________________ ___________________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________________ L. Stanton Lowry, Town Attorney Resolution 14-37 Page 3 of 3 Exhibit A January 2015 1 February 2015 2 March 2015 3 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7 01/05/15 Student Holiday 4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14 01/15/15 PID Bond Sale 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 03/09-03/13 Spring Break 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 April 2015 4 May 2015 5 June 2015 6 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 05/09 Election Day 1 2 3 4 1 2 1 2 3 4 5 6 05/14 Canvass if necessary 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 05/11 BOT Budget Wkshp 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 05/20 TC/BOT orientation (if necessary) 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 05/27 TC Planning Retreat - All Day 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 06/04 Last Day of School 31 06/06 Senior Commencement July 2015 7 August 2015 8 September 2015 9 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 1 1 2 3 4 5 08/12 TC Budget Wkshp 12-5:00 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12 08/20 First Day of School (TBD) 12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 09/02 & 09/09 TC if necessary (tax) 19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 6:00 p.m. 26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30 09/27-09/30 ICMA 30 31 09/22-09/25 TML October 2015 10 November 2015 11 December 2015 12 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 25 26 27 28 29 30 31 29 30 27 28 29 30 31 School Board School & Town Holiday Budget / Meeting Retreats Town Council School Holiday Town Holiday New Council/BOT Election Day /First/Last Day Orientation Special Meeting to of School Planning & Zoning Canvass Returns Meetings Town of Westlake Meeting Schedule estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, November 17, 2014 TOPIC: Consider approval of Resolution for the purchase of new engine/pumper. STAFF CONTACT: Richard Whitten, Fire Chief Strategic Alignment Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Mission: Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesess with superior municipal and academic services that are accessible, efficient, cost- effective, & transparent. People, Facilities, & Technology Exemplary Service & Governance - We set the standard by delivering unparalleled municipal and educational services at the lowest cost. Improve Technology, Facilities & Equipment Strategic Initiative Outside the Scope of Identified Strategic Initiatives Time Line - Start Date: November 17, 2014 Completion Date: August 10, 2015 Funding Amount: $700,000 Status - Funded Source - Capital Projects Fund EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY ) Our current Engine/Pumper is 12 years old and beginning to experience numerous mechanical issues which lends to the need to replace it as the front line response engine and move it to a back-up status, which we currently do not have that ability. This allows us to reinvest in our assets in order to maintain the exceptional levels of service we strive to deliver. Council approved funding for the replacement engine in the current fiscal year. The purchase will be through BuyBoard, a cooperative purchasing program that satisfies the formal bid process. RECOMMENDATION AND ATTACHMENTS Town staff recommends approving the attached Resolution with the attached Exhibit “A”. Resolution Quote (Exhibit “A”) Resolution 14-38 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 14-38 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING AND APPROVING THE PURCHASE OF A FIRE ENGINE/PUMPER; AND AUTHORIZING EXPENDITURES FOR THE COMPLETION OF SAID ACQUISITION. WHEREAS, the To wn of Westlake commenced the operation of the Town of Westlake Fire Department during May 2002; and WHEREAS, based on the scope of services provided and the geographic limits of the Town of Westlake service area, the Town of Westlake Fire Department must maintain firefighting apparatus and all associated equipment to provide said services, and WHEREAS, the Town Council finds and concludes that maintaining reliable emergency response vehicles is necessary to preserve the property of the Town, to protect the public health and safety of the Town’s residents and to preserve the safety of the Town and its citizens; and WHEREAS, by entering into an agreement with Hall Motors/Ferrara Fire Apparatus through BuyBoard, a cooperative purchasing program that satisfies the formal bid process; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety SECTION 2: That the Town of Westlake Town Council does hereby approve the proposed quote from Hall Motors/Ferrara Fire Apparatus, attached as Exhibit “A”. SECTION 3: That the Town Manager, or his designee, is authorized and directed to enter into an agreement for the acquisition of a fire engine/pumper, and all associated equipment, in an amount not to exceed $700,000. Any actions previously taken by the Town Manager in the undertaking of this project are hereby ratified and approved. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 14-38 Page 2 of 2 SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 17TH DAY OF NOVEMBER 2014. ATTEST: _____________________________ Laura L. Wheat, Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer , Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney 5721 Highway 31 West Tyler, Texas 75709 FIRE APPARATUS PROPOSAL 5721 Highway 31 West • Tyler, Texas 75709 E-mail: hallbuickpontiacgmc@hotmail.com Phone 903-266-7880 October 29, 2014 Town of Westlake Fire Department 2900 Dove Road Westlake, Texas 76262 We are pleased to submit our proposal for your consideration on the following complete apparatus in strict accordance with the attached proposal for: One-(1) Ferrara Fire Apparatus, RP1007 Rescue Pumper mounted on a Ferrara Inferno chassis per the attached specifications and proposal purchased off Buy Board Contract 399-12: $599,450.00 The pricing provided is exclusive of all Federal, State and Local taxes and any other fees, which may apply unless specifically noted herein. Payment Terms: Payment is due upon delivery and acceptance of completed apparatus. The apparatus and equipment shall be supplied and shipped in accordance with the specifications and approvals by the Town of Westlake Fire Department. Delays due to strikes, war or other causes beyond our control not preventing, within 240 calendar days after receipt of order, and will be delivered to you at: Town of Westlake Fire Department Westlake, Texas The specifications herein contained shall form a part of the final contract, and are subject to changes desired by the Town of Westlake Fire Department. The proposal specifications are supplied for construction purposes. Any additions and/or changes to the enclosed specifications shall be generated and/or approved by the Town of Westlake Fire Department, and accepted by Hall Motors/Ferrara Fire Apparatus, Inc. Unless accepted within 30 days from this date, Hall Motors/Ferrara Fire Apparatus, Inc. reserves the right to withdraw this proposal. Sincerely, Hall Motors A Ferrara Fire Apparatus Dealer Res 14-38 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, November 17, 2014 TOPIC: Consider approval of Resolution amending the Site Plan for the property addressed as 2900 Dove Road (Fire Station) and authorizing an addition to existing Apparatus/Equipment Bays. STAFF CONTACT: Richard Whitten, Fire Chief Strategic Alignment Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Mission: Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesess with superior municipal and academic services that are accessible, efficient, cost- effective, & transparent. People, Facilities, & Technology Exemplary Service & Governance - We set the standard by delivering unparalleled municipal and educational services at the lowest cost. Improve Technology, Facilities & Equipment Strategic Initiative Outside the Scope of Identified Strategic Initiatives Time Line - Start Date: November 18, 2014 Completion Date: December 31, 2014 Funding Amount: $30,000 Status - Funded Source - Capital Projects Fund EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY ) Town Council approved funding for the purchase of a new fire engine to replace the existing front -line fire engine. The current front-line fire engine will become a back-up unit and will need to remain in a in-service status at the fire station. The current apparatus bay is not large enough to house another fire engine and will require that an addition be added to the bays to accommodate the additional fire engine. The addition is 18 x 30 and will extend the across the rear of the building squaring up the rear exterior walls. RECOMMENDATION AND ATTACHMENTS Town staff recommends approving the Site Plan a mendment and approval for the addition to the apparatus bays. Resolution Site Plan (Exhibit “A”) Resolution 14-39 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 14-39 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AMENDING THE SITE PLAN FOR THE PROPERTY ADDRESSED AS 2900 DOVE ROAD, COMMONLY KNOWN AS “THE FIRE DEPARTMENT FACILITIES”, AND AUTHORIZING TOWN STAFF TO CONSTRUCT AN ADDITION TO THE EXISTING EQUIPMENT BAY BUILDING. WHEREAS, the Town Council has recently approved the acquisition of additional equipment for the Fire Department; and, WHEREAS, the additional equipment must be stored inside a building in order to be ready for use on a moment’s notice; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety SECTION 2: That the Town of Westlake Town Council does hereby approve the Site Plan Amendment and authorizes the construction of the addition to the equipment bay building as shown on the Site Plan, attached as Exhibit “A”. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 14-39 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 17TH DAY OF NOVEMBER 2014. ATTEST: _____________________________ Laura L. Wheat, Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Res 14-39 8’ 1 0 0 ’ Existing Apparatus Bays New 18 x 30 Addition 147’ 3.5’ Existing Fire Station Living Quarters Parking Area 29 0 0 D o v e R o a d Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, November 17, 2014 TOPIC: Amending an existing agreement for water service with the City of Fort Worth, Texas, relating to construction of the Northside II 48-inch water main and allocated capacity of wholesale purchase of treated water. STAFF CONTACT: Jarrod Greenwood, Director of Public Works DECISION POINTS Start Date Completion Date Timeframe: November 17, 2014 November 17, 2014 Funding: Amount - 0T Status- N/A Source- N/A Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Financial Stewardship FS.Sustain Fiscal Health Strategic Issue Outcome Strategy Staff Action Fiscal Stewardship & Organizational Effectiveness 1. Existing Infrastructure Reinvestment (Current Assets) SA 05.4: Financial Policy Page 2 of 2 Strategy Map or VVM Connection Strategic Issue Connection EXECUTIVE SUMMARY Town Council approved the current City of Fort Worth wholesale water contract at the regular meeting on August 30, 2010. As you may recall, during FY 14/15 budget workshop meetings, Town staff provided Council with information regarding Westlake’s proportionate costs to participate in proposed Fort Worth water system improvements. This work accommodates future Westlake water demands at build out based on information provided by Town staff. The City of Fort Worth started construction of the initial phase of water distribution and storage infrastructure necessary to deliver the requested water volumes to all wholesale customers. The Town’s estimated proportionate participation cost of $2,260,000 (which does not include any easement cost) was calculated by dividing Westlake’s 8.5 MG capacity increase by the 16MG total volume of capacity increase. This work is expected to be completed late summer 2015, at which time, Fort Worth will request payment from all participat ing wholesale customer cities. This cost was included in the adopted FY 14/15 budget and in the proposed water rate adjustment that will be presented for adoption at the December 15th Council meeting. ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends approval ATTACHMENTS Fort Worth Wholesale Water Contract Amendment Resolution 14-40 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 14-40 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AMENDING AN EXISITNG AGREEMENT FOR WATER SERVICE WITH THE CITY OF FORT WORTH, TEXAS, RELATING TO THE CONSTRUCTION OF THE NORTHSIDE II 48-INCH WATER MAIN AND ALLOCATED CAPACITY OF WHOLESALE PURCHASE OF TREATED WATER; AND AUTHORIZING THE TOWN MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE TOWN OF WESTLAKE, TEXAS. WHEREAS, the provision of water service throughout the Town of Westlake is of vital importance to the health, safety, and welfare of the citizens of Westlake; and WHEREAS, Westlake desires to maintain its current water supply, as well as, secure an adequate future potable water source for the health, safety, and welfare of the citizens of Westlake ; and WHEREAS, Westlake desires to provide water services for its citizens; and WHEREAS, the Town Council find that securing a future water supply provides sound infrastructure planning consistent with goals and objectives within the adopted strategic plan; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the public. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: All matters stated in the Recitals above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Town Council of the Town of Westlake hereby approves the Amendment to the existing Agreement , and its attachments, for Water Services relating to the construction of the Northside II 48-inch water main and allocated capacity of wholesale treated water by the City of Fort Worth, attached as Exhibit “A”, and further authorizes the Town Manager to execute the agreement on behalf of the Town of Westlake, Texas. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 14-40 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 17TH DAY OF NOVEMBER, 2014. _________________________________________ Laura Wheat, Mayor ATTEST: ___________________________ __________________________________ Kelly Edwards, Town Secretary Tom Brymer, Town Manager APPROVED AS TO FORM: ___________________________ L. Stanton Lowry, Town Attorney THE STATE OF TEXAS KNOW ALL BY THESE PRESENTS COUNTY OF TARRANT AMENDMENT TO THE AGREEMENT FOR WATER SERVICE BETWEEN THE CITY OF FORT WORTH AND THE TOWN OF WESTLAKE FOR THE CONSTRUCTION OF A NORTHSIDE II 48-INCH WATER MAIN AND ALLOCATED CAPACITY This Amendment is made and entered into by and between the Town of Westlake, acting herein by and through its Town Manager, Thomas Brymer , hereinafter referred to as CUSTOMER and the City of Fort Worth, acting herein by and through its Assistant City M anager, Fernando Costa, hereinafter referred to as FORT WORTH, all of Tarrant County, State of Texas, (collectively the “PARTIES”) witnesseth: WHEREAS, FORT WORTH and CUSTOMER have entered in an Agreement for Water Service known as Fort Worth City Secret ary Contract No. 41112 (“CONTRACT”); and WHEREAS, the parties recognize that there is a need for additional water capacity in the northeast sector of Fort Worth and in Westlake; and WHEREAS, to address this need FORT WORTH is constructing a water 48-inch water main from Heritage Trace Parkway to Alta Vista and Timberland Boulevard, approximately 11,713 linear feet as shown in EXHIBIT F2a; and WHEREAS, CUSTOMER has requested capacity in the proposed water main which will increase its total projected water demand; and WHEREAS, Section 3.3 of the CONTRACT states that the CUSTOMER shall pay for each new or enlarged or additional connection to the FORT WORTH system, including the cost of the wholesale meter and the CUSTOMER’s proportionate share of the improvements required for that service; and WHEREAS, CUSTOMER recognizes that the City of Southlake, Trophy Club Municipal Utility District No. 1 and the City of Keller have also requested capacity in the proposed Northside II 48-inch water main; WHEREAS, the PARTIES agree that the CUSTOMER’s cost and participation for the Northside II 48-inch water main shall be as stated in this AMENDMENT. __________________________________________________________________________________________ Amendment:F.2 Northside II 48-inch Water main NOW THEREFORE, the PARTIES agree to amend the CONTRACT as follows: The CONTRACT shall be amend to include the following as EXHIBIT F.2 ALLOCATION OF COST AND CAPACITY FOR THE NORTHSIDE II 48-INCH WATER MAIN 1.) FORT WORTH shall be responsible for the preparation of plans and specifications, together with any modifications required during construction, and contract documents for the construction of the Northside II 48-inch water main, shown on Exhibit F2a. 2.) CUSTOMER requested an additional 8.5 MGD, increasing its existing capacity of 7.5 MGD to a total of 16 MGD at the meter located at Highway 377 shown on Exhibit A to the CONTRACT. The additional 8.5 MGD equals to 14.2 percent of the proposed Northside II 48-inch water main’s 60 MGD capacity. The estimated total engineering and construction cost of the Northside II 48-inch water main is estimated $15,959,000. Customer agrees to pay FORT WORTH 14.2 percent that equals to $2,260,000 as its proportionate share of the cost. 3.) The cost of easements, appraisal fees, and right -of-way acquisitions is not included in the estimate above and shall be shared by FORT WORTH, CUSTOMER, Southlake, Trophy Club Municipal Utility District No.1 and Westlake proportionately. 4.) The estimated engineering and construction costs presented herein are for planning purposes. Actual Project cost may differ and shall be adjusted to reflect the final cost of engineering, construction, easement and right -of- way acquisition and financing. Actual Project cost shall be shared by the PARTIES in the same percentage breakdown as designated for the estimated cost. 5.) CUSTOMER also agrees to pay its proportionate cost, to be shared with Trophy Club Municipal Utility District No.1, to upsize the water main from Caylor Tank to the Westlake water meter along Highway 377 as shown on EXHIBIT F.2b. This water main alignment is only for planning purpose and depends on future alignment study that determines the water main’s final route. 6.) Nothing contained herein shall be construed so as to prevent FORT WORTH from including the costs it incurs hereunder as system costs as that term is defined in the CONTRACT with CUSTOMER. 7.) All payments are due and payable within 30 days from the date the Northside II 48-inch water main is completed. A payment is late if not paid within 10 days from the due date. Late payments shall accrue interest at the rate of one and one-half percent (1-1/2%) per month until paid. __________________________________________________________________________________________ Amendment:F.2 Northside II 48-inch Water main 8.) If the CUSTOMER exceeds the requested capacity, then the CUSTOMER will be required to provide additional cost participation toward the proposed 48-inch water main. The additional cost participation will be required at the time when the CUSTOMER’s wholesale meter’s reading exceed the 16 MGD projected demand. This AMENDMENT shall become effective upon full and complete execution of each party below: EXECUTED this ___day of ______________________, 2014. CITY OF FORT WORTH TOWN OF WESTLAKE _______________________________ _______________________________ FERNANDO COSTA THOMAS BRYMER ASSISTANT CITY MANAGER TOWN MANAGER DATE: ________________________ DATE: ________________________ APPROVED AS TO FORM AND APPROVED AS TO FORM AND LEGALITY LEGALITY _______________________________ _______________________________ CHRISTA LOPEZ-REYNOLDS BY: L. STANTON LOWRY SR. ASSISTANT CITY ATTORNEY TOWN ATTORNEY ATTEST ATTEST ________________________________ _______________________________ MARY KAYSER KELLY EDWARDS CITY SECRETARY TOWN SECRETARY __________________________________________________________________________________________ Amendment:F.2 Northside II 48-inch Water main EXHBIT “F2a” – 48-inch water main from Heritage Trace Parkway to Alta Vista and Timberland Boulevard __________________________________________________________________________________________ Amendment:F.2 Northside II 48-inch Water main EXHBIT “F2b” – Water main from Caylor Tank to the Westlake water meter along Highway 377 NORTH FWY OLD DENTON RD NORTH FWY SR SB GOLDEN TRIANGLE BLVD N R I V E R S I D E D R HARMON RD HARMON RD JOSH RD KELLER HICKS RD PRESTIGE RD M I S TYS R U N E DAW N D R G O L DEN HEIGHTS RD PENINSULA LN S P H I N X A V E HILLWOOD PKWY HARMON RD NORTH FWY MAYOR AND COUNCIL COMMUNICATION MAP q 60NSII48WP1A2-B&G EXECUTIVE SESSION a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners -Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in wh ich the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 Town of Westlake Item # 4 – Executive Session Town of Westlake Item # 5 – Reconvene Meeting The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 Town of Westlake Item # 6 – Take any Necessary Action, if necessary FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Town of Westlake Item #7 - Future Agenda Items  Westlake Academy Grandparents & Special Friends Day Friday, November 21, 2014; 8:00 a.m.-12:00 p.m.(early release) WA Campus – various locations; Details in WA Communique  Westlake Academy Thanksgiving Break Holiday Monday, November 24 – Friday, November 28, 2014  Westlake Municipal Offices Closed for Thanksgiving Holiday Thursday, November 27 – 28, 2014  Coffee & Conversation with the Mayor Monday, December 1, 2014; 8:00-9:30 a.m. Marriott Solana-Living Room  Westlake Board of Trustees Workshop & Meeting Monday, December 1, 2014; 5:00 p.m. Westlake Town Hall-Council Chambers  Westlake Community Tree Lighting Tuesday, December 2, 2014; 6:00-8:00 p.m. WA Campus- Town Green & Multi-Purpose Building  Joint P&Z and Town Council Workshop for Comp Plan Update Monday, December 8, 2014; 6:30 p.m. Westlake Town Hall-Council Chambers  Texas Charter School Conference December 10-12, 2014 Houston, Texas  Westlake Town Council Workshop & Meeting Monday, December 15, 2014; 5:00 p.m. Westlake Town Hall-Council Chambers  Special Note: WA Graduation will remain on Saturday, June 6 at 2:00 pm but the location has changed to the Southlake Hilton Hotel in Southlake Town Square for this year only. Town of Westlake Item # 8 – Council Calendar Town of Westlake Item # 9 – Adjournment Back up material has not been provided for this item.