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HomeMy WebLinkAboutRes 14-20 WA Amending Proof of Residency policy WESTLAKE ACADEMY SOLUTION 14-20 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AMENDING POLICY 1.01 RELATIVE TOT E ESTABLISHMENT OF WESTLAKE RESIDENCY FOR STUDENTS. WHEREAS, the Westlake Academy Board of Trustees desires to amend the policy manual through the update of the Residency policy document; and, WHEREAS, the Westlake Academy Board of Trustees wishes to amend its policy to extend the time period a primary boundary resident must occupy a home within Westlake in order to be eligible to move to an extended boundary and still remain enrolled at the Academy, and, WHEREAS, the Westlake Academy Board of Trustees wishes to clarify that the time period for enrollment as a primary boundary resident commences upon the enrollment of the child in the Academy, and, WHEREAS, the Westlake Academy Board of Trustees wishes to clarify the language that an employee must be employed on a full-time basis in order for their children) to remain enrolled at the Academy, and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OFTRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves the new Promotion and Retention policy for Westlake Academy attached to this resolution as Exhibit "A1® SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 14-20 Page 1 of 5 SEC'T'ION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 17`" DAY OF NOVEMBER 2014. Laura Wheat, President ATTEST: Cul t Keliytdwards, Board Secretary Thomas E. Brymer, uperiri endent APPR® S T ,0 M: .,` � ,- ant S. Bubrt ox""', r�,. Stafton Lowry, School AttorrfOy Resolution 14-20 Page 2 of 5 Exhibit A TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 1.01: Date Board Adopted: May 4, 2009 Date Board Amended: November 17, 2014 Effective Date: November 17, 2014 Policy Category: Adr-dssions Policy a m2e: Proof of Residency Policy Policy Goal: Clear and concise communication for students and parents regarding the criteria to establish residency status for individuals seeking admission to Westlake Academy and development of a process/criteria for the consideration of documentation from Westlake resident grandparents that they are providing substantial after school care for their grandchild seeking admission to Westlake Academy. Policy Description: If, during the enrollment period, Westlake Academy receives more applications from eligible applicants than there are spaces available in a class, then admission shall first be offered to eligible applicants residing within the Academy's primary geographical boundary, which is consistent with the geographic boundaries of the Town of Westlake. The parent, legal guardian, or other person having lawful control of an applicant seeking admission as a resident of the primary boundary must provide proof of residency within the boundaries of the Town of Westlake. Required Documentation to Establish Residency in the Primary Boundary An applicant's parent, legal guardian, or other person having lawful control shall provide one or more of the following documents as proof of residence within the boundaries of the Town of Westlake: • Tax receipt from the current year indicating home ownership; • Current lease agreement (subject to additional requirements below); or • Current utility bill for the primary residential structure in the name of the applicant's parent, legal guardian, or other person having lawful control. In addition to one of the documents identified above, the adult establishing residency must provide a photo identification card that includes the person's photograph, name, Resolution 14-20 Page 3 of 5 and an address that matches the address included on the document provided from the list above. Acceptable photo identification cards shall include a current and valid state- issued driver's license, a Texas identification card, a military or government-issued identification card, or a consular card. Westlake Academy will not accept a credit card, debit card, or any club or retail membership card for proof of residency, even if such card includes a photograph. An applicant relying on a residential lease to establish residency must provide a copy of a fully executed lease with a lease-term that extends the duration of the school year for which the applicant is seeking admission. A residential lease shall be considered acceptable documentation to establish residency only if the leased premises is the primary residential structure on a property. Any family/person who executes and submits a lease document for consideration under the admission criteria for Westlake Academy without occupying the property for the full duration of the lease, shall subject their children) to immediate removal from the school and such action may be considered fraudulent activity. For a single-family residence, only one structure shall be recognized per legal address. Secondary structures such as garages, garage apartments, cabanas, pool houses, or cottages that are co-located on the property where the primary residential structure is located, but are not recognized with a separate legal address, are not eligible to establish residency under this policy. Further, a lease shall be accompanied with a utility bill showing that the utility service for the leased residential premises is in the name of the person leasing the primary residential structure. An applicant who obtains an approved residential building permit from the Town of Westlake Building Department prior to submitting an application for admission to Westlake Academy may be conditionally admitted as a resident of the Town of Westlake if the applicant can demonstrate intent to complete and inhabit the residence during the school year in which the applicant is seeking admission. Continued enrollment for a student admitted under this provision will be withdrawn if, in the opinion of the Superintendent, there is not satisfactory progress on the residence or demonstration of intent to inhabit the residence by August 1st of the following year. Progress will be reviewed every six (6) months and continual improvement must be made until construction is complete. If the student fails to inhabit the residence within two (2) years of the original date of admission, the student shall forfeit any right to continue enrollment and must re-apply for admission to Westlake Academy and establish residency by alternative means. Nonresident Student in Grandparent's After-School Care: An applicant seeking admission as a resident of the primary boundary due to a grandparent providing substantial after-school care for the student shall provide the required proof of residency based on the grandparent's Westlake residence and provide notarized documentation on a form provided by Westlake Academy confirming the extent of after-school care to be provided by the grandparent. Resolution 14-20 Page 4 of 5 The Superintendent shall have authority to approve such admission applications in accordance with the following criteria: a minimum of ten (10) hours per week of documented after-school care provided by the grandparent at the grandparent's Westlake residence. Required Documentation to Establish Residency in Secondary Boundary If all eligible applicants from the primary boundary are admitted and the Academy chooses to admit transfer students from the secondary boundary, the same types of documentation identified above shall be used to establish residency within the Academy's secondary boundary. Residency Review A Westlake Academy representative may make periodic visits to a residence to verify that the student is actually living at the address provided on the enrollment application or is entitled to enrollment as a resident because of after-school care provided by a grandparent. A person who presents false information or false records to obtain admission to Westlake Academy commits a criminal offense and is subject to prosecution under Texas Penal Code Section 37.10. Proof of residency shall be waived when a student is homeless as defined by law. 05/04109 12/06/10 08/13/12 06/03113 Resolution 14-20 Page 5 of 5