HomeMy WebLinkAboutRes 14-20 WA Amending Proof of Residency policy WESTLAKE ACADEMY
SOLUTION 14-20
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AMENDING POLICY 1.01 RELATIVE TOT E ESTABLISHMENT OF WESTLAKE
RESIDENCY FOR STUDENTS.
WHEREAS, the Westlake Academy Board of Trustees desires to amend the policy
manual through the update of the Residency policy document; and,
WHEREAS, the Westlake Academy Board of Trustees wishes to amend its policy to
extend the time period a primary boundary resident must occupy a home within Westlake in
order to be eligible to move to an extended boundary and still remain enrolled at the Academy,
and,
WHEREAS, the Westlake Academy Board of Trustees wishes to clarify that the time
period for enrollment as a primary boundary resident commences upon the enrollment of the
child in the Academy, and,
WHEREAS, the Westlake Academy Board of Trustees wishes to clarify the language
that an employee must be employed on a full-time basis in order for their children) to remain
enrolled at the Academy, and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OFTRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves the new
Promotion and Retention policy for Westlake Academy attached to this resolution as Exhibit
"A1®
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
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SEC'T'ION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 17`" DAY OF NOVEMBER 2014.
Laura Wheat, President
ATTEST:
Cul
t
Keliytdwards, Board Secretary Thomas E. Brymer, uperiri endent
APPR® S T ,0 M:
.,` � ,-
ant S. Bubrt ox""',
r�,. Stafton Lowry,
School AttorrfOy
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Exhibit A
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.01:
Date Board Adopted: May 4, 2009
Date Board Amended: November 17, 2014
Effective Date: November 17, 2014
Policy Category: Adr-dssions
Policy a m2e: Proof of Residency Policy
Policy Goal: Clear and concise communication for students and parents regarding the
criteria to establish residency status for individuals seeking admission to Westlake
Academy and development of a process/criteria for the consideration of documentation
from Westlake resident grandparents that they are providing substantial after school
care for their grandchild seeking admission to Westlake Academy.
Policy Description: If, during the enrollment period, Westlake Academy receives more
applications from eligible applicants than there are spaces available in a class, then
admission shall first be offered to eligible applicants residing within the Academy's
primary geographical boundary, which is consistent with the geographic boundaries of
the Town of Westlake. The parent, legal guardian, or other person having lawful control
of an applicant seeking admission as a resident of the primary boundary must provide
proof of residency within the boundaries of the Town of Westlake.
Required Documentation to Establish Residency in the Primary Boundary
An applicant's parent, legal guardian, or other person having lawful control shall provide
one or more of the following documents as proof of residence within the boundaries of
the Town of Westlake:
• Tax receipt from the current year indicating home ownership;
• Current lease agreement (subject to additional requirements below); or
• Current utility bill for the primary residential structure in the name of the
applicant's parent, legal guardian, or other person having lawful control.
In addition to one of the documents identified above, the adult establishing residency
must provide a photo identification card that includes the person's photograph, name,
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and an address that matches the address included on the document provided from the
list above. Acceptable photo identification cards shall include a current and valid state-
issued driver's license, a Texas identification card, a military or government-issued
identification card, or a consular card. Westlake Academy will not accept a credit card,
debit card, or any club or retail membership card for proof of residency, even if such
card includes a photograph.
An applicant relying on a residential lease to establish residency must provide a copy of
a fully executed lease with a lease-term that extends the duration of the school year for
which the applicant is seeking admission. A residential lease shall be considered
acceptable documentation to establish residency only if the leased premises is the
primary residential structure on a property. Any family/person who executes and
submits a lease document for consideration under the admission criteria for Westlake
Academy without occupying the property for the full duration of the lease, shall subject
their children) to immediate removal from the school and such action may be
considered fraudulent activity.
For a single-family residence, only one structure shall be recognized per legal address.
Secondary structures such as garages, garage apartments, cabanas, pool houses, or
cottages that are co-located on the property where the primary residential structure is
located, but are not recognized with a separate legal address, are not eligible to
establish residency under this policy. Further, a lease shall be accompanied with a utility
bill showing that the utility service for the leased residential premises is in the name of
the person leasing the primary residential structure.
An applicant who obtains an approved residential building permit from the Town of
Westlake Building Department prior to submitting an application for admission to
Westlake Academy may be conditionally admitted as a resident of the Town of
Westlake if the applicant can demonstrate intent to complete and inhabit the residence
during the school year in which the applicant is seeking admission. Continued
enrollment for a student admitted under this provision will be withdrawn if, in the opinion
of the Superintendent, there is not satisfactory progress on the residence or
demonstration of intent to inhabit the residence by August 1st of the following year.
Progress will be reviewed every six (6) months and continual improvement must be
made until construction is complete. If the student fails to inhabit the residence within
two (2) years of the original date of admission, the student shall forfeit any right to
continue enrollment and must re-apply for admission to Westlake Academy and
establish residency by alternative means.
Nonresident Student in Grandparent's After-School Care:
An applicant seeking admission as a resident of the primary boundary due to a
grandparent providing substantial after-school care for the student shall provide the
required proof of residency based on the grandparent's Westlake residence and provide
notarized documentation on a form provided by Westlake Academy confirming the
extent of after-school care to be provided by the grandparent.
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The Superintendent shall have authority to approve such admission applications in
accordance with the following criteria: a minimum of ten (10) hours per week of
documented after-school care provided by the grandparent at the grandparent's
Westlake residence.
Required Documentation to Establish Residency in Secondary Boundary
If all eligible applicants from the primary boundary are admitted and the Academy
chooses to admit transfer students from the secondary boundary, the same types of
documentation identified above shall be used to establish residency within the
Academy's secondary boundary.
Residency Review
A Westlake Academy representative may make periodic visits to a residence to verify
that the student is actually living at the address provided on the enrollment application
or is entitled to enrollment as a resident because of after-school care provided by a
grandparent. A person who presents false information or false records to obtain
admission to Westlake Academy commits a criminal offense and is subject to
prosecution under Texas Penal Code Section 37.10.
Proof of residency shall be waived when a student is homeless as defined by law.
05/04109
12/06/10
08/13/12
06/03113
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