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Home My WebLink About10-20-14 TC Min MINUTES THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING October 20, 2 PRESENT: Mayor Laura Wheat and Council Members, Alesa Belvedere, Michael Barrett, and Carol Langdon. Rick Rennhack arrived at 5:19 p.m. ABSENT: Wayne Stoltenberg OTHERS T: Assistant Town Manager Amanda DeGan, Town Secretary Kelly Edwards, Town Attorney L. Stanton Lowry, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Fire Chief Richard Whitten, Planning and Development Director Eddie Edwards, Director of Public Works Jarrod Greenwood, Director of HR &Administrative Services Todd Wood, Director of Information &Technology Jason Power, Communications & Community Affairs Director Ginger Awtry, and Susan McFarland, Communications Specialist. Session Work 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:08 p.m. PLEDGE 2. LL I Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE OCTOBER 2 , 2014, TOWN COUNCIL REGULAR MEETING . No additional discussion. Town Council Minutes 10/20/14 Page 1 of 6 4® DISCUSSION ITEMS a. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). Mr. Jeff Blackard provided an update regarding the design guidelines for Entrada. Mr. Mark Curran provided an update regarding the levy and assessments, assignment for infrastructure, and stated that Mr. Moayedi will invest funds prior to securing the PID financing. Discussion ensued regarding future meetings required for the PID financing, and builders for Entrada. b. Discussion regarding the possible implementation and adoption of a Smoking Regulation Ordinance. Assistant Town Manager DeGan provided an overview of the item. Director Greenwood provided additional information and possible unintended consequences of implementing the ordinance. Discussion ensued regarding current locations and businesses which allow smoking, the distance requirements from the front door of a business, self- policing, Fidelity's smoking policy, enforcement, and the role of protecting public health. Discussion also ensued regarding the next steps: begin discussions with businesses, Entrada, Vaquero, Blackstone, Deloitte, gather data from other communities regarding policing/enforcing the ordinance, place item on a future agenda and include this on a Residents Survey. Mayor Wheat recognized Captain Slovak as acting Police Chief. c. Discussion regarding the proposed 2015 Meeting Calendar. Town Secretary Edwards provided an overview of the proposed calendar. Discussion ensued regarding proposed dates in August and November. Town Council Minutes 10/20/14 Page 2 of 6 d. Standing Item. Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Director Meyer provided an update regarding the final list of items that would complete the expansion project. Discussion of lighting the sports field ensued regarding pre-wiring, shielding options, restrictions by ordinance, proposed cost, and the Planning and Zoning Commissions' recommendations. e. Standing It Discussion Regarding Various Advisory Boards and the Number of Auxiliary Boards. Assistant Town Manager DeGan provided an overview of the item from previous meeting discussions. Discussion ensued regarding the number of board members, funding, providing specific direction, survey results regarding event attendance, the Annual Car Show, establishing board's goals and objectives, and surrounding community events. S. EXECUTIVE SESSION The Council convened into executive session at 6:14 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 Town Council Minutes 10/20/14 Page 3 of 6 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:22 p.m. 7® TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. S. COUNCIL RECAP / STAFF DIRECTION Provide an update within 6 months regarding options to light the sport fields. Conduct a survey of businesses regarding the implementation of a Smoking ordinance. Review the bylaws for the Public Arts and Historical boards. ® ADJOURNMENT Mayor Wheat adjourned the meeting at 7:24 p.m. Reaular Session 1. CALL TO ORDER Mayor called the regular session to order at 7:24 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Mr. Jeff Watson, spoke regarding the proposed smoking ordinance discussion mentioning the employees smoking in the median area of the road and number Vaquero HOA emails. 3. CONSENT AGENDA a. Consider approval of the minutes from the September 22, 2014 meeting. b. Consider approval of the minutes from the October 6, 2014 meeting. c. Consider approval of Ordinance 739, Amending (Chapter 90; Art II; Division 3; Sec 90-79) Adopting State Highway 114 Speed Study. d. Consider approval of Resolution 14-35, Amending the Mobile Phone policy and its inclusion into the Town of Westlake Personnel Manual. e. Consider approval of Resolution 14-36, Approving Blue Cross/Blue Shield as the Town's health insurance carrier. Town Council Minutes 10/20/14 Page 4 of 6 MOTION. Council Member Belvedere made a motion to approve consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 4-0. 4. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 S. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. FUTURE AGENDA ITEMS No future items. 8. COUNCIL CALENDAR Assistant Town Manager DeGan reviewed the calendar with the Council. Town Council Minutes 10/20/14 Page 5 of 6 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 7:30 p.m. APPROVED Y THE TOWN COUNCIL ON NOVEMBER 17, 2014. ATTEST: ! 't Laura Wheat, Mayor F KelY Edward,, Town Secretary Town Council Minutes 10/20/14 Page 6 of 6