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TOWN OF WESTLAKE, TEXAS -
MINUTES OF THE REGULAR MEETING
OF THE BOARD OF ALDERMEN
November 8 1999
Present: Fred Held, Mayor Pro -Tem
Don Redding, Member
Bill Frey, Member
Allen Heath, Planning & Zoning Commissioner
Trent Petty, Town Manager
John Boyle, Town Attorney
Ginger Crosswy, Town Secretary
Absent: Scott Bradley, Mayor
Abe Bush, Jr., Member
David Loeser, Member
Item #1: Mayor Pro Tem Held called the Board of Aldermen meeting to order at 7:00 p.m. by
announcing a quorum consisting of Alderman Frey, Alderman Redding and himself.
Item #2: The Board convened into executive session at 7:02 p.m. as Mayor Pro Tem Held read the
items to be discussed. The Board recessed out of executive session at 7:25 p.m. and reconvened into
open session at 7:32 p.m.
Item #3: No action was taken coming out of executive session.
Item #4: Motion by Alderman Redding, seconded by Alderman Frey, to approve minutes of the
regular meeting held on October 25, 1999, as presented.
The motion carried unanimously.
Item #5: Consider and take action on an ordinance establishing construction site maintenance
guidelines. Mr. Petty, the Town Managaer, gave the background on this item. Alderman Frey stated
that the Stagecoach Hills area has a space where the residents are allowed to place tree limbs and
trimmings from vegetation and if this ordinance is approved the way it is written this would be a
violation. This item was tabled until it could be rewritten to accomodate this matter.
Item #6: PUBLIC HEARING to consider and take action on an ordinance approving an application
filed by GlenWyck Farms, Ltd. requesting a variance to the Town's sign standards. The Public
Hearing was opened at 7:38 p.m. Dennis Wilson, the Town Planner, stated that the staff
recommended approval with the following conditions:
(A) The sign design shall conform to the drawing. (B) Signs may be located within the Dove Road
right-of-way, at least 20 feet from the edge of the paving, but relocatd to inside the entrances once the
construction of the entrance is completed, and the roadway landscaping is completed, or 6 months,
which ever is less. (C) The Town shall be indemnified against any claims relating to the location of
the signs in the right-of-way. (D) Sign area shall not exceed 4 by 8 feet in size, however, the title
banner may extend by up to 7 inches on the sides and 4 inches on the top. (E) Construction shall be of
durable material and maintained in excellent condition. (F) The signs shall be permitted for a period
not to exceed two years, or up to the point when 90% of the lots are sold, which ever comes first. (G)
http://www.westlake-tx.org/agendas/am 110899.htm 11/23/99
Minutes of the Board of Aldermen meeting
Page 2 of 4 9 5
In all other ways, the signs shall be governed by Article XII of the UDC. (H) There shall be a site
inspection by the staff to finalize the locations prior to installation.
David McMahan of Four Peaks Development, Inc. spoke for the developer. As there was no one
wishing to address the Board further, the Public Hearing was closed at 7:45. There was a motion by
Alderman Redding, seconded by Alderman Frey, to approve Ordi_na_n_c_eNo.__3_3_8 subject to the
conditions outlined by staff.
The motion carried unanimously.
Item #7: Consider a resolution refunding the unused portion of the G1enWyck Farms Site Plan
application fee. Mr. Petty, the Town Manager, told the Board that since the site plan was reviewed as
part of the engineering plans therefore, if the Board so chooses, he was recommending a refund of
$5,580.00 which is half of the fee collected for the site plan application. Motion by Alderman Frey,
seconded by Alderman Redding, to approve Resolution No. 99-13 refunding $5,580.00 to GlenWyck
Farms, Ltd.
The motion carried unanimously.
Item 48: Motion by Alderman Frey, seconded by Alderman Redding, to enter into an interlocal
agreement with Tarrant County for street maintenance within the Town of Westlake.
The motion carried unanimously.
Item #9: Motion by Alderman Redding, seconded by Alderman Frey, to enter into an interlocal
cooperative purchasing program agreement with the City of Grapevine.
The motion carried unanimously.
Item #10: Motion by Alderman Frey, seconded by Alderman Redding, to pay the outstanding bills as
listed.
The motion carried unanimously.
Item #11: Motion by Alderman Frey, seconded by Alderman Redding, to adjourn.
The motion carried unanimously.
The meeting was adjourned at 8:05 p.m.
ATTEST:
Ginger Crosswy, Town Secretary
Fred Held, Mayor Pro Tem
http://www.westlake-tx.org/agendas/am 110899.htm 11/23/99