HomeMy WebLinkAbout06-28-99 TC MinMinutes of the Board of Aldermen meeting
TOWN OF WESTLAKE, TEXAS
MINUTES OF THE REGULAR MEETING
OF THE BOARD OF ALDERMEN,
AND THE JOINT PUBLIC HEARING
OF THE BOARD OF ALDERMEN AND
THE PLANNING AND ZONING COMMISSION
June 28, 1999
Present: Scott Bradley, Mayor
Fred Held, Mayor Pro -Tem
David Loeser, Member
Don Redding, Member
Allen Heath, Planning & Zoning Commissioner
Buddy Brown, Planning & Zoning Commissioner
Sarah Brown, Planning & Zoning Commissioner
Sharon Sanden, Planning & Zoning Commissioner
John Boyle, Town Attorney
Dennis Wilson, Town Planner
Rod Kelly, Town Traffic Engineer
Jeff Williams, Town Engineer
Larry Fuson, Town Water & Wastewater Engineer
Ginger Crosswy, Town Secretary
Absent: Abe Bush, Jr., Member
Jerry Dinsmore, Member
Bill Greenwood, Planning & Zoning Chairman
Page 1 of .
Mayor Bradley called the Board of Aldermen meeting to order at 6:22 p.m. by announcing a
quorum of Aldermen Held, Redding and Loeser and then reading the items to be discussed in
executive session. The meeting recessed into executive session at 6:24 p.m. Mayor Bradley recessed
the executive session at 7:40 p.m. and reconvened into open session at 7:50 p.m.
Item #3: No action was taken coming out of executive session.
Item #4: Motion by Alderman Held, seconded by Alderman Redding, to accept the resignation of
Terry Morgan of Terry Morgan & Associates, P.C. as special counsel for the Town.
The motion carried unanimously.
Item #5: Citizens Presentations: No one wished to address the Board.
Item #6: Motion by Alderman Loeser, seconded by Alderman Held, to approve minutes of the regular
meeting held on June 14, 1999, as presented.
The motion carried unanimously.
file://C:\OnTheWeb\agendas\am062899.htm 7/7/99
4 61nutes of the Board of Aldermen meeting
Page 2 of 4
Item 47: Motion by Alderman Held, seconded by Alderman Loeser, to pay all outstanding bills as
listed except that (i) the Carter & Burgess invoice shall be held until the Town receives a report on
the status of the deliverables under the contract and (ii) the Thompson & Knight invoice shall be held
until the Town Secretary gets the hourly rate and number of hours being charged on the invoice.
The motion carried unanimously.
Item 48: Motion by Alderman Redding, seconded by Alderman Loeser, to approve a lease agreement
with Maguire Partners for the expansion of the Town Hall and Town offices.
The motion carried unanimously.
Item 49: Motion by Alderman Redding, seconded by Alderman Held, to approve a contract with
Westec Constructors, Inc., not to exceed $4000.00, to renovate the new Town Hall and offices.
The motion carried unanimously.
Item # 10: Motion by Alderman Held, seconded by Alderman Redding, to approve a developers
agreement with Warren Clark Development for the Glenwyck Farms development including the
language changes made by Mayor Bradley on the two faxes dated June 28, 1999 and transmitted at
16:08 and 16:33 on the twenty-four hour clock.
The motion carried unanimously.
Item 411: JOINT PUBLIC HEARING with the Planning & Zoning Commission concerning a
preliminary plat for the Fidelity Investments project located at 2275 Precinct Line Road. At this time
Commissioner Buddy Brown opened the meeting for the Planning & Zoning Commission. Mayor
Bradley then opened the Joint Public Hearing at 8:10 p.m. Don Allen of Carter & Burgess presented
the preliminary plat to the Board and Commission. Jeff Williams, the Town Engineer, presented the
staff comments and recommended that the preliminary plat be approved subject to the conditions
outlined by the staff including a further condition outlined at the meeting and drafted on to the
printed handout. Several questions were answered. The Joint Public Hearing was closed at 8:24 p.m.
Item # 12: Motion by Commissioner Sarah Brown, seconded by Commissioner Heath, to recommend
approval to the Board subject to all of the conditions stated by the staff.
The motion carried unanimously.
Item # 13: Motion by Alderman Redding, seconded by Alderman Held, to approve the preliminary
plat for the Fidelity Investments project subject to all of the conditions recommended by the staff.
The motion carried unanimously.
file://C:\OnTheWeb\agendas\am062899.htm 7/7/99
Minutes of the Board of Aldermen meeting
Page 3 of 461
Item #14: Mayor Bradley asked Mayor Pro Tem Held to chair this item, since it involves discussions
affecting his property. On May 17, 1999 the Town held a workshop to look at various ways to
improve the intersection of Dove Road and J.T. Ottinger Road. Rod Kelly, the Town's Traffic
Engineer, presented to the Board the cross section and alignment of this intersection that was most
favored during the workshop. There was a lengthy question and answer session in which Dennis
Wilson, the Town Planner, Jeff Williams, the Town Engineer, and Ray Griffith, the other property
owner affected by this change, spoke. Motion by Alderman Redding, seconded by Alderman Loeser,
to approve the cross section and alignment of Dove Road at this intersection as presented and to
authorize production of a definitive landscape plan for the affected area for the Board's further
approval.
The motion carried unanimously.
At this time Mayor Bradley resumed the chair.
Item 415: Bill Resch of Hillwood Development Corp. made a presentation to the Board of Aldermen
and the Planning & Zoning Commission regarding an update on the plans for Westlake Parkway,
Phase One (from SH 114 to the southern boundary of the Fidelity Investments site).
Item # 16: Bill Resch of Hillwood Development Corp. made a presentation to the Board of Aldermen
and the Planning & Zoning Commission giving an overview of the proposed Circle T Ranch - West
Residential, Phase One project.
Item # 17: Other business: Alderman Held suggested that the Town start looking into erecting signs at
the Town entrances.
Alderman Redding stated that the Town needed to erect speed limit signs to enable the Department of
Public Safety to enforce limits in the Town.
Alderman Held stated that the sides of most of the Town's roads need to be graded.
Mayor Bradley announced that since the Town has received so many resumes for the Town Manager
position, it is taking longer than the required sixty days to do a thorough job of selecting and
interviewing the applicants. Alderman Redding stated that the Town hopes to have someone in place
before the end of July.
Item 418: Motion by Commissioner Heath, seconded by Commissioner Sarah Brown, to adjourn the
Planning & Zoning Commission meeting.
The motion carried unanimously.
Motion by Alderman Redding, seconded by Alderman Held, to adjourn the Board of Aldermen
meeting.
The motion carried unanimously.
The meeting was adjourned at 9:45 p.m.
file://C:\OnTheWeb\agendas\am062899.htm 7/7/99
4 6 2.inutes of the Board of Aldermen meeting
ATTEST:
Ginger rosswy, Town Secretary
file://C:\OnTheWeb\agendas\amO62899.htm
Page 4 of 4
Buddy Brown, Commissioner
colt Bradley, Mayor
7/7/99