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HomeMy WebLinkAbout04-26-99 TC MinMinutes of the Board of Aldermen meeting TOWN OF WESTLAKE, TEXAS MINUTES OF THE REGULAR MEETING OF THE BOARD OF ALDERMEN April 26, 1999 Present: Scott Bradley, Mayor Charla Bradshaw, Mayor Pro -Tem Abe Bush, Jr., Member Jerry Dinsmore, Member David Loeser, Member Bill Greenwood, Planning & Zoning Commission Chairperson Don Redding, Planning & Zoning Commissioner Allen Heath, Planning & Zoning Commissioner Terry Morgan, Special Counsel Jim Morris, Legal Counsel Dennis Wilson, Town Planner Rod Kelly, Town Traffic Engineer Jim Wagnon, Engineering Consultant Melanie Vanlandingham, Town Landscape Architect Larry Fuson, Town Water and Wastewater Engineer Ginger Crosswy, Town Secretary Absent: Fred Held, Member Page 1 of 4 The meeting was called to order by Mayor Bradley at 6:15 p.m. The Board recessed into executive session at 6:17 p.m. as Mayor Bradley read each agenda item to be discussed. The executive session was recessed at 7:15 p.m. Mayor Bradley reconvened the meeting into open session at 7:30 p.m. Item 93: Motion by Alderman Dinsmore, seconded by Alderman Bradshaw, to rescind the action taken at the last meeting regarding item #20. Alderman Dinsmore told the audience that this is in response to the concerns expressed by some of the citizens about moving forward with the proposed legislation, that the issues between the Board and the Mayor have been blown out of proportion and are now basically behind the Board and the Mayor, that the Board and Mayor have made a lot of progress in terms of the settlement agreement with Hillwood Development Co. The tinning of the legislation, which was only an option, proposed at the last meeting pushed the Board into a position of being unable to get to the citizens beforehand with enough knowledge or information to make an adequate decision. Unfortunately, that situation could not be avoided. Alderman Bradshaw told the assembly that she agreed with Alderman Dinsmore in that the timing of the proposed legislation forced the Board into taking action on an option that was offered, but this was only an option. The timing was such that something had to be done as the time was running out for new legislation. Not that this was going to happen but was only an option. Alderman Bradshaw urged the audience to stay involved and let the members of the Board know how they feel on the issues. http://www.westlake-tx.org/agendas/am042699.htm 5/11/99 4 41 nutes of the Board of Aldermen meeting Page 2 of 4 The motion carried unanimously. At this time Mayor Bradley recognized David Brown of 4050 Aspen Lane, who thanked the Board on behalf of the citizens for having the courage to change their position. Item #4: Citizens Presentations: David Brown of 4050 Aspen Lane in Westlake announced that there will be a Town Hall meeting on Tuesday, April 27, 1999, at 7:30 p.m. in the Marriott Solana to explore the differences between MUDS and PIDs. Ginger Crosswy, the Town Secretary, thanked the citizens for remembering her during Secretary's week. At this time Alderman Bradshaw asked to return to Item #3: Motion by Alderman Bradshaw, seconded by Alderman Dinsmore, to authorize two members of the Board to contact Representative Truitt and Senator Nelson asking them to withdraw any support for the legislation that was authorized at the last meeting under Item #20. The motion carried unanimously. Item #5: Motion by Alderman Bush, seconded by Alderman Dinsmore, to approve minutes of the regular meeting held on April 12, 1999, as presented. The motion carried unanimously. Item #6: Motion by Alderman Loeser, seconded by Alderman Bradshaw, to pay all outstanding bills as listed. The motion carried unanimously. Item #7: Motion by Alderman Dinsmore, seconded by Alderman Bradshaw, to authorize the installation of GPS (Global Positioning System) monuments for the Town. The motion carried unanimously. Item #8: Consider and take action on Ordinance No. 325 creating and establishing a municipal court. Mayor Bradley explained that the Town contracts its court services with Trophy Club and then introduced Barbara Allen who is the court clerk. Ms. Allen explained that this Ordinance is only a housekeeping item to make sure that everything is in place before the two Towns form the Emergency Services District. Motion by Alderman Bradshaw, seconded by Alderman Loeser, to adopt Ordinance No. 325. The motion carried unanimously. Item #9: Rod Kelly, the Town Traffic Engineer, made a presentation to the Board explaining the proposed application for TEA -21 funds for improvements and enhancements to Dove Road. After many questions a motion was made by Alderman Dinsmore, seconded by Alderman Loeser, to authorize the preparation of this application. The motion carried unanimously. Item #10: Motion by Alderman Bradshaw, seconded by Alderman Dinsmore, to authorize joining the National Center for Small Communities. The motion carried unanimously. http://www.westlake-tx.org/agendas/am042699.htm 5/11/99 Minutes of the Board of Aldermen meeting Page 3 of4 4 5- Item #11: PUBLIC HEARING concerning a preliminary Phase I site plan for the Fidelity Investments project located at 2275 Precinct Line Road filed by HKS, Inc. The Public Hearing was opened at 8:00 p.m. John Hesseler of HKS, Inc. presented the matter to the Board. Dennis Wilson, the Town Planner, explained that the reason the Board is looking at a preliminary site plan is to allow Fidelity Investments to fast track their project; therefore, the site plan approval process will be taken in two phases. Mr. Wilson told the assembly that the final phase of site plan approval will be addressed in August. Mr. Wilson stated that the consultants recommended approval of this preliminary site plan according to the staff comments. Bill Greenwood, the Chairperson of the Planning & Zoning Commission, told the Board that the Commission recommended approval including the staff comments. As no one else wished to address the Board the Public Hearing was closed at 8:04 p.m. Item #12: Motion by Alderman Bradshaw, seconded by Alderman Dinsmore, to approve the preliminary site plan subject to the conditions stated in the staff report. The motion carried unanimously. Item # 13: PUBLIC HEARING concerning the preliminary plat, an application for a specific use permit to allow a gated community and a developers agreement filed by Warren Clark Development for the property located at 1650 W. Dove Road, approximately 2100 feet west of Sam School Road, adjacent to Dove Road. The Public Hearing was opened at 8:07 p.m. At this time the Mayor read into the record letters from the following: Barbara Griggs of 1559 Dove Road - for Dale White of 1480 Dove Road - for Roland Arthur of 1755 Dove Road - for Maguire Partners of 9 Village Circle, Suite 550 - for Shirley Bond of 5940 Mahotea Boone Trail - against the gated community Dick Hobday, a PrimeCo executive - against the gated community Dennis Wilson, the Town Planner, addressed the Board stating that since there were three separate issues, perhaps they should be considered separately. At 8:20 p.m. the Mayor announced that there would be a break to allow the developer to set up his display. The meeting resumed at 8:30 p.m. David McMahan of Four Peaks Development and Dale Clark of Warren Clark Development presented their application to the Board. At this time the Mayor Pro Tem assumed the chair and recognized Mayor Bradley to speak to the Board. Mayor Bradley then spoke against approving the specific use permit allowing a gated community. The Mayor resumed the chair and asked if anyone from the audience wished to address the Board. Allen Heath of 5944 Stagecoach Circle, spoke against allowing a gated community. Bill Greenwood, Chairman of the Planning. & Zoning Commission, told the Board that the Commission recommended approving the specific use permit allowing the gated community with the gates to be closed from sundown to sunup but not closing any earlier that 8:00 p.m. As no one else wished to address the Board the Public Hearing was closed at 9:45 p.m. http://www.westlake-tx.org/agendas/am042699.htm 5/11/99 06nutes of the Board of Aldermen meeting Page 4 of 4 Item # 14: Motion by Alderman Dinsmore, seconded by Alderman Loeser, to approve the specific use permit allowing the gated community but stipulating that the gates could only be closed from sundown (but no earlier than 8:00 p.m.) to sunup. The motion carried 3 - for 1 against - Abe Bush, Jr. Dennis Wilson, the Town Planner, suggested that the developers and the consultants confer to work out the remaining issues concerning the preliminary plat. At 9:50 p.m. the Mayor announced that there would be a break to allow this conference. The meeting resumed at 10:15 p.m. Mr. Morgan at this time went through the staff comments revising them as to the agreement with the developers. Motion by Alderman Dinsmore, seconded by Alderman Bradshaw, to approve the preliminary plat with the revised staff comments and subject to final approval by the Board of the drainage plan indicating the location of culverts. The motion carried unanimously. Motion by Alderman Loeser, seconded by Alderman Bradshaw, to table the action item concerning the developers agreement until the next meeting. The motion carried unanimously. Item #15: PUBLIC HEARING concerning the applications of AIL Investments, L.P., to establish public improvement districts. The public hearing was opened at 10:34 p.m. As no one wished to address the Board concerning this item, the public hearing was continued until the next regular meeting. Item #16: No action was taken on this item. Item 417: Other business: No one wished to address the Board. Item 418: Motion by Alderman Loeser, seconded by Alderman Bush, to adjourn. The motion carried unanimously. The meeting was adjourned at 10:35 p.m. Scott qradley, Mayor ATTEST: (linger Prosswy, Town Sec ary http://www.westlake-tx.org/agendas/am042699.htm 5/11/99