HomeMy WebLinkAbout04-26-99 TC MinMinutes of the Board of Aldermen meeting
TOWN OF WESTLAKE, TEXAS
MINUTES OF THE REGULAR MEETING
OF THE BOARD OF ALDERMEN
April 26, 1999
Present: Scott Bradley, Mayor
Charla Bradshaw, Mayor Pro -Tem
Abe Bush, Jr., Member
Jerry Dinsmore, Member
David Loeser, Member
Bill Greenwood, Planning & Zoning Commission Chairperson
Don Redding, Planning & Zoning Commissioner
Allen Heath, Planning & Zoning Commissioner
Terry Morgan, Special Counsel
Jim Morris, Legal Counsel
Dennis Wilson, Town Planner
Rod Kelly, Town Traffic Engineer
Jim Wagnon, Engineering Consultant
Melanie Vanlandingham, Town Landscape Architect
Larry Fuson, Town Water and Wastewater Engineer
Ginger Crosswy, Town Secretary
Absent: Fred Held, Member
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The meeting was called to order by Mayor Bradley at 6:15 p.m. The Board recessed into
executive session at 6:17 p.m. as Mayor Bradley read each agenda item to be discussed. The
executive session was recessed at 7:15 p.m. Mayor Bradley reconvened the meeting into open session
at 7:30 p.m.
Item 93: Motion by Alderman Dinsmore, seconded by Alderman Bradshaw, to rescind the action
taken at the last meeting regarding item #20.
Alderman Dinsmore told the audience that this is in response to the concerns expressed by some of
the citizens about moving forward with the proposed legislation, that the issues between the Board
and the Mayor have been blown out of proportion and are now basically behind the Board and the
Mayor, that the Board and Mayor have made a lot of progress in terms of the settlement agreement
with Hillwood Development Co. The tinning of the legislation, which was only an option, proposed at
the last meeting pushed the Board into a position of being unable to get to the citizens beforehand
with enough knowledge or information to make an adequate decision. Unfortunately, that situation
could not be avoided.
Alderman Bradshaw told the assembly that she agreed with Alderman Dinsmore in that the timing of
the proposed legislation forced the Board into taking action on an option that was offered, but this
was only an option. The timing was such that something had to be done as the time was running out
for new legislation. Not that this was going to happen but was only an option. Alderman Bradshaw
urged the audience to stay involved and let the members of the Board know how they feel on the
issues.
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The motion carried unanimously.
At this time Mayor Bradley recognized David Brown of 4050 Aspen Lane, who thanked the Board on
behalf of the citizens for having the courage to change their position.
Item #4: Citizens Presentations: David Brown of 4050 Aspen Lane in Westlake announced that there
will be a Town Hall meeting on Tuesday, April 27, 1999, at 7:30 p.m. in the Marriott Solana to
explore the differences between MUDS and PIDs.
Ginger Crosswy, the Town Secretary, thanked the citizens for remembering her during Secretary's
week.
At this time Alderman Bradshaw asked to return to Item #3: Motion by Alderman Bradshaw,
seconded by Alderman Dinsmore, to authorize two members of the Board to contact Representative
Truitt and Senator Nelson asking them to withdraw any support for the legislation that was
authorized at the last meeting under Item #20.
The motion carried unanimously.
Item #5: Motion by Alderman Bush, seconded by Alderman Dinsmore, to approve minutes of the
regular meeting held on April 12, 1999, as presented.
The motion carried unanimously.
Item #6: Motion by Alderman Loeser, seconded by Alderman Bradshaw, to pay all outstanding bills
as listed.
The motion carried unanimously.
Item #7: Motion by Alderman Dinsmore, seconded by Alderman Bradshaw, to authorize the
installation of GPS (Global Positioning System) monuments for the Town.
The motion carried unanimously.
Item #8: Consider and take action on Ordinance No. 325 creating and establishing a municipal court.
Mayor Bradley explained that the Town contracts its court services with Trophy Club and then
introduced Barbara Allen who is the court clerk. Ms. Allen explained that this Ordinance is only a
housekeeping item to make sure that everything is in place before the two Towns form the
Emergency Services District. Motion by Alderman Bradshaw, seconded by Alderman Loeser, to
adopt Ordinance No. 325.
The motion carried unanimously.
Item #9: Rod Kelly, the Town Traffic Engineer, made a presentation to the Board explaining the
proposed application for TEA -21 funds for improvements and enhancements to Dove Road. After
many questions a motion was made by Alderman Dinsmore, seconded by Alderman Loeser, to
authorize the preparation of this application.
The motion carried unanimously.
Item #10: Motion by Alderman Bradshaw, seconded by Alderman Dinsmore, to authorize joining the
National Center for Small Communities.
The motion carried unanimously.
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Item #11: PUBLIC HEARING concerning a preliminary Phase I site plan for the Fidelity
Investments project located at 2275 Precinct Line Road filed by HKS, Inc. The Public Hearing was
opened at 8:00 p.m. John Hesseler of HKS, Inc. presented the matter to the Board. Dennis Wilson,
the Town Planner, explained that the reason the Board is looking at a preliminary site plan is to allow
Fidelity Investments to fast track their project; therefore, the site plan approval process will be taken
in two phases. Mr. Wilson told the assembly that the final phase of site plan approval will be
addressed in August. Mr. Wilson stated that the consultants recommended approval of this
preliminary site plan according to the staff comments. Bill Greenwood, the Chairperson of the
Planning & Zoning Commission, told the Board that the Commission recommended approval
including the staff comments. As no one else wished to address the Board the Public Hearing was
closed at 8:04 p.m.
Item #12: Motion by Alderman Bradshaw, seconded by Alderman Dinsmore, to approve the
preliminary site plan subject to the conditions stated in the staff report.
The motion carried unanimously.
Item # 13: PUBLIC HEARING concerning the preliminary plat, an application for a specific use
permit to allow a gated community and a developers agreement filed by Warren Clark Development
for the property located at 1650 W. Dove Road, approximately 2100 feet west of Sam School Road,
adjacent to Dove Road. The Public Hearing was opened at 8:07 p.m. At this time the Mayor read into
the record letters from the following:
Barbara Griggs of 1559 Dove Road - for
Dale White of 1480 Dove Road - for
Roland Arthur of 1755 Dove Road - for
Maguire Partners of 9 Village Circle, Suite 550 - for
Shirley Bond of 5940 Mahotea Boone Trail - against the gated community
Dick Hobday, a PrimeCo executive - against the gated community
Dennis Wilson, the Town Planner, addressed the Board stating that since there were three separate
issues, perhaps they should be considered separately.
At 8:20 p.m. the Mayor announced that there would be a break to allow the developer to set up his
display. The meeting resumed at 8:30 p.m.
David McMahan of Four Peaks Development and Dale Clark of Warren Clark Development
presented their application to the Board. At this time the Mayor Pro Tem assumed the chair and
recognized Mayor Bradley to speak to the Board. Mayor Bradley then spoke against approving the
specific use permit allowing a gated community. The Mayor resumed the chair and asked if anyone
from the audience wished to address the Board.
Allen Heath of 5944 Stagecoach Circle, spoke against allowing a gated community.
Bill Greenwood, Chairman of the Planning. & Zoning Commission, told the Board that the
Commission recommended approving the specific use permit allowing the gated community with the
gates to be closed from sundown to sunup but not closing any earlier that 8:00 p.m.
As no one else wished to address the Board the Public Hearing was closed at 9:45 p.m.
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Item # 14: Motion by Alderman Dinsmore, seconded by Alderman Loeser, to approve the specific use
permit allowing the gated community but stipulating that the gates could only be closed from
sundown (but no earlier than 8:00 p.m.) to sunup.
The motion carried 3 - for
1 against - Abe Bush, Jr.
Dennis Wilson, the Town Planner, suggested that the developers and the consultants confer to work
out the remaining issues concerning the preliminary plat. At 9:50 p.m. the Mayor announced that
there would be a break to allow this conference. The meeting resumed at 10:15 p.m. Mr. Morgan at
this time went through the staff comments revising them as to the agreement with the developers.
Motion by Alderman Dinsmore, seconded by Alderman Bradshaw, to approve the preliminary plat
with the revised staff comments and subject to final approval by the Board of the drainage plan
indicating the location of culverts.
The motion carried unanimously.
Motion by Alderman Loeser, seconded by Alderman Bradshaw, to table the action item concerning
the developers agreement until the next meeting.
The motion carried unanimously.
Item #15: PUBLIC HEARING concerning the applications of AIL Investments, L.P., to establish
public improvement districts. The public hearing was opened at 10:34 p.m. As no one wished to
address the Board concerning this item, the public hearing was continued until the next regular
meeting.
Item #16: No action was taken on this item.
Item 417: Other business: No one wished to address the Board.
Item 418: Motion by Alderman Loeser, seconded by Alderman Bush, to adjourn.
The motion carried unanimously.
The meeting was adjourned at 10:35 p.m.
Scott qradley, Mayor
ATTEST:
(linger Prosswy, Town Sec ary
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