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HomeMy WebLinkAbout06-02-97 TC Min263 TOWN OF WESTLAKE MINUTES OF THE PLANNING AND ZONING COMMISSION MEETING OF JUNE 2, 1997 Present: Bill Greenwood, Member Don Redding, Member Scott Bradley, Mayor Paul Isham, Town Attorney Dennis Wilson, Town Planner Terry Morgan, Town Legal Counsel Ernie Hedgcoth, Town Engineer Ginger Crosswy, Town Secretary The meeting was called to order and the Public Hearing was opened at 6:43 p.m. by Bill Greenwood the acting Chairperson. Terry Morgan, the Town's legal counsel, explained that the consultants and the major property owners have been working on this subdivision ordinance and the PD ordinance for several months, and the subdivision ordinance is now ready to be considered by the Planning and Zoning Commission and then by the Board of Aldermen. Mr. Morgan stated that the PD ordinance will not be ready for consideration before the moratoriums expire on June 23, 1997. Dennis Wilson, the Town planner, briefly explained the ordinance to the Commission. Mr. Wilson stated that this ordinance will replace Articles 11 and 13 of the Unified Development Code now in effect. Mr. Wilson then went through the ordinance with the Commission answering questions and explaining the changes that had been made. Mr. Greenwood opened the floor to anyone wishing to speak on this matter. No one wanted to address the Commission. Mr. Greenwood closed the Public Hearing at 7:22 p.m. Motion by Don Redding, seconded by Bill Greenwood, to recommend adoption of the subdivision ordinance to the Board of Aldermen. Motion carried unanimously. The meeting was adjourned at 7:25 p.m. William Greenwood, Acting Chairperson ATTEST: Ginger Crosswy, Town Secretary 264 TOWN OF WESTLAKE MINUTES OF THE REGULAR MEETING OF THE BOARD OF ALDERMEN JUNE 2, 1997 Present: Scott Bradley, Mayor Charla Bradshaw, Mayor Pro -Tem Fred Held, Member Abe Bush, Jr., Member Paul Isham, Town Attorney Terry Morgan, Town Special Counsel Ernie Hedgcoth, Town Engineer Dennis Wilson, Town Planner Ginger Crosswy, Town Secretary Absent: Carroll Huntress, Member Howard Dudley, Member Item #l: The meeting was called to order at 7:45 p.m. by Mayor Bradley. Item #2: Citizens' Presentations: No one wished to address the Board. Item #3: Review and approve any bills paid or unpaid. The Board questioned a bill from Bauer Audio Visual, Inc. for audio equipment set up but not used at the meeting of May 2, 1997. This charge was authorized by Shirley Williams of Alliance Development Company. Mayor Bradley asked Ike Shupe, Esq., of Hughes & Luce, L.L.P., attorneys for Hillwood/Willowbend, Ltd., if he knew anything about this bill that was authorized by his client. Mr. Shupe said that he did not. Mayor Bradley asked Mr. Shupe if he would take this bill back to his client for payment and Mr. Shupe agreed. There was a question about the total on the Metroplex Engineering bill. The Town Secretary explained that the office manager at Metroplex said this is an error in their computer program and to disregard the large total. Motion by Alderman Bradshaw, seconded by Alderman Heid, to pay the following bills: The Reporting Professionals $357.00 Merit Court Reporters 251.90 AT&T 23.97 Metroplex Engineering 1838.56 Freilich, Morgan, Leitner & Carlisle 1211.19 Solana Education Center 500.00 Texas Workforce Commission 29.75 Motion carried unanimously. 265 June 2, 1997 Regular Meeting Page 2 Item 94: Approve payment of $5,596.25 to the Trophy Club Police Department for the man hours used during the Texas Motor Speedway Races on April 4, 5 & 6. The Board previously approved $5,000.00 David Miller, the Trophy Club Police Chief, addressed the Board concerning the hours billed for traffic control during the weekend of April 4, 5 & 6, 1997. Chief Miller also told the Board of the plans for Westlake's participation in the contraflow of traffic during the upcoming race weekend of June 6, 7 & 8, 1997. Chief Miller stated that his best estimate of the cost for this weekend, is $1875.00 for 74 man hours. Motion by Alderman Bradshaw, seconded by Alderman Bush, to pay the additional $596.25 and authorize the expense of $1875.00 for the weekend of June 6, 7 & 8 with the Board to reconsider if the cost is more that $1875.00 Motion carried unanimously. Item #5: Consider and take action to approve payment for election personnel as follows: Gerry White 54 hrs. @ $6.00 = $324.00 Wilma Dainwood 14 hrs. @ $6.00 = 84.00 Judy Moore 2 hrs. @ $6.00 = 12.00 Motion by Alderman Bush, seconded by Alderman Held, to pay the above charges. Motion carried unanimously. Item #6: Consider reimbursing David Brown for a $5000.00 deposit paid to Phillips, Hopkins, Eames & Cobb Attorneys at law. This item was deferred until after the executive session. Item #7: Consider and take action to hire and reinstate Charles Haynes, CPA, as the Town's auditor and accountant. This item was tabled until the next meeting. Item #8: Consider Resolution No. 97-38 increasing the budget in respect to legal fees. Motion by Alderman Bush, seconded by Alderman Bradshaw, to adopt Resolution No. 97-38. Motion carried unanimously. Item #9: Consider and take action to hire and reinstate J. Dennis Wilson & Associates as land planner. Motion by Alderman Bradshaw, seconded by Alderman Bush, to reinstate J. Dennis Wilson & Associates as the land planner for the Town. Motion carried unanimously. June 2, 1997 Regular Meeting Page 4 Item # 14: Consider and take action to appoint members of the Planning and Zoning Commission including the Chair. This item was tabled until the next regular meeting. Item #15: The Board recessed into executive session at 8:51 p.m. The Board reconvened into open session at 10:35 p.m. Item #16: Consider and take action necessary with respect to any of the pending matters in item 415 above or other contemplated actions against parties involved in actions to destroy the Town. No action was taken on this item. Item #17: Consider and take action in hiring additional firms or lawyers as special counsel in pending or contemplated litigation matters including, but not limited to Hill & Gilstrap for the Westlake cases pending in the District Courts of Tarrant County, Texas. Motion by Alderman Bradshaw, seconded by Alderman Held, to hire Goins, Underkofler, Crawford & Langdon to represent the Town in litigation matters. Motion carried unanimously. As this time Mayor Bradley announced that in the future the executive sessions of the meeting will be scheduled at the beginning of the meeting so that residents attending the meetings will not have to wait so long for the meeting to continue. The executive session will be scheduled for 6:00 p.m. with the open session of the meeting beginning at 7:30 p.m. so the audience will know when to arrive. Item 18: Motion by Alderman Bradshaw, seconded by Alderman Held, to adjourn. Motion carried unanimously. The meeting was adjourned at 10:38 p.m. Scott Bradley, Mayor ATTEST: Ginger Crosswy, Town Secretary