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HomeMy WebLinkAbout02-10-97 TC MinTOWN OF WESTLAKE MINUTES OF THE REGULAR MEETING OF THE BOARD OF ALDERMEN FEBRUARY 10, 1997 Present: Scott Bradley, Mayor Carroll Huntress, Mayor Pro -Tem Al Oien, Member Fred Held, Member Howard Dudley, Member Charla Bradshaw, Planning & Zoning Commission Chairperson Don Redding, Planning & Zoning Commission Member Paul Isham, Town Attorney Dennis Wilson, Town Planner Terry Morgan, Town Legal Advisor Larry Fuson, Town Engineering Advisor Eddie Haas, Town Traffic Consultant Charles Haynes, Town CPA Ginger Crosswy, Town Secretary Absent: Jerry Moore, Member The Executive Session of the meeting was called to order at 6:05 p.m. by Mayor Scott Bradley. The meeting was recessed at 6:50 p.m. and convened into open session at 7:05 p.m. Item 41: The minutes of the January 6, 1997 regular meeting and the January 13, 1997 special meeting were approved as presented. Item #2: Citizens' Presentations: No one wished to address the Board. Item #3: Consider authorizing Graham Associates, Inc. to prepare a master drainage study for the Town. Mayor Bradley told the Board that he was in receipt of a letter from Alliance Development Company requesting there be no action on this item tonight because the owners of the Circle T Ranch would like to participate in preparing this study. Bill Resch of Alliance Development Company stated that Alliance Development Company would share in the cost of the study. Mayor Bradley said that the Town would welcome input from anyone wishing to participate in this study. Dennis Wilson, the Town Planner, explained why the Town needs this study. This item was tabled until the Town's consultants can meet with Alliance Development Company. 185 February 10, 1997 Regular Meeting Page 2 Item #4: Discuss the Operations Subcommittee Report to the Raceway Traffic Committee concerning the Texas International Raceway. Mayor Bradley recognized the Mayor of Trophy Club, Jim Carter, who is also the President of the Board for the Texas Student Housing Corporation. Trophy Club Police Chief, David Miller, then introduced Lt. Mike Cherryhomes, the Town's representative on the subcommittee. Lt. Cherryhomes ran a video showing the traffic at the Talladega Raceway on the April 1996 race day while telling the assembly what the subcommittee has in mind to alleviate some of the inconvenience to the residents due to the traffic on SH 114 on race days. There was a short question and answer session followed by Jim Carter, Mayor of Trophy Club, asking the Board to approve a resolution supporting the efforts of the Operations Subcommittee and to pass an ordinance prohibiting any roadside vendors. Mayor Bradley stated that the Board was not prepared to vote on this resolution tonight and the Board would put the roadside vendor ordinance on the agenda for its March meeting. Item #5: Consider request from the City of Boerne for financial assistance in defending a lawsuit styled "City of Boerne, Texas vs. P.F. Flores, Archbishop of San Antonio and the United States of America" which will be heard by the United States Supreme Court this term. Mayor Bradley told the Board that the City of Boerne had requested financial assistance from various cities because this case will be heard by the United States Supreme Court and will have impact on every city's ability to control development within it's borders. Terry Morgan, the Town's Legal Advisor, explained the lawsuit and how it may affect other cities and towns in the future. The Town Secretary reported that the City of Boerne has received donations from approximately ten cities ranging from $2000.00 to $25.00 with many more cities sending resolutions of support. The Board discussed this matter and decided that there would be no action taken on this item. Item #6: Appoint Betty Redding to coordinate the selection of Westlake's Volunteer of the Year. The Volunteer will be honored by the United Way of Metropolitan Tarrant County at its 118 annual celebration on April 246. Mayor Bradley asked Mrs. Redding if she had agreed to this appointment. Mrs. Redding stated that she had. The Board then confirmed this appointment. Item #8: PUBLIC HEARING to consider adoption of a roadway capital improvement plan and to consider the adoption of roadway impact fees. The Mayor stated that this Public Hearing would be continued as the Board was not prepared to take action on this item tonight, but anyone wishing to address the Board February 10, 1997 Regular Meeting Page 3 concerning this item could do so. Eddie Haas of Barton-Aschman presented the Capital Improvements Plan (CIP) for roadway facilities to the Board, stating that the roads included in the CIP are Kirkwood Blvd. to be fmished all the way through the Circle T Ranch to connect with US 377 on the west side of the Town, extensions of Trophy Club Drive and Trophy Lake between SH 114 and Kirkwood Blvd., J.T. Ottinger and Roanoke Road between SH 170 and Kirkwood Blvd., and a small section of Sam School Road. The Town is broken into two service areas with the maximum fee per service unit in service area 1 being $1,407.00 and in service area 2 being $1,275.00. Terry Morgan, the Town's Legal Advisor, read the Impact Fee Advisory Committee's recommendation to the Board as follows: The Committee recommends that the Board adopt the CIP for roadway facilities as prepared by Barton-Aschman, with the further recommendation that any developer who has installed facilities providing excess capacity to the service district receive credit for such facilities against impact fees due, whether or not the facilities are included on the CIP. Steve Sallman, a member of the Impact Fee Advisory Committee, told the Board that the Committee also recommended that if the Board adopts this CIP, that the Board further consider giving Maguire -Thomas Partners credit for having built the current section of Kirkwood Blvd. with excess capacity. Mr. Sallman also stated that the Committee recommended taking no action on either the roadway CIP or the water/wastewater CIP until after the mediation with the Lake Turner Municipal Utility Districts No. 1, 2 & 3 that is currently under way. No other comments were offered and this Public Hearing was continued in an open status until March 10, 1997. Item #7: PUBLIC HEARING to consider adoption of a water and wastewater capital improvement plan and to consider the adoption of water and wastewater impact fees. Larry Fuson of The Hogan Corporation presented the water and wastewater 10 year CIP stating that water and wastewater recommendations were lifted out of the master plan that the Board adopted back in December, 1996. Mr. Fuson told the Board that the recommendation is to delay the construction of the elevated storage tank until the latter part of the 10 year plan. Mr. Fuson then stated that the maximum cost per service unit for water is $1,716.00 and for wastewater is $846.00 with a total impact fee of $2,562.00 if the Board decided to adopt 100 % of the fee. Terry Morgan the Town's Legal advisor read the following recommendation from the Impact Fee Advisory Committee to the Board: The Committee recommends that the Board adopt the CIP for water and wastewater facilities as prepared by the Hogan Corporation with the following facilities and costs to be excluded: any existing or planned capital improvements within the territory of a 187 February 10, 1997 Regular Meeting Page 4 municipal utility district (MUD) within the Town of Westlake. The Committee further recommends, however, that if the MUDs and the Town reach agreement that any capital improvements within the territory of a MUD are to be financed by the Town, such improvements should be restored to the list. The Committee further recommends that the Town delay its decision on the adoption of impact fees until a reasonable time after scheduled mediation between the Town, the developers and the MUDs to determine the nature of the improvements to be included in the CIP if agreement is reached. No further comments were offered and this Public Hearing was continued in an open status until March 10, 1997. Item #9: Continuation of PUBLIC HEARING to consider adoption of revisions to the Unified Development Code revising planned development zoning district regulations. Items #9 and 10 were considered together Item #10: Continuation of PUBLIC HEARING to consider adoption of revisions to the Unified Development Code revising subdivision and platting regulations. Mayor Bradley recognized Terry Morgan, the Town's Legal Advisor, to give the Board an update on the progress being made on the ordinances being revised. Mr. Morgan stated that there are at least two more meetings scheduled with the property owners before the ordinances will be ready for the Board to take action. No one wished to address the Board on either item and these Public Hearings were continued in an open status until March 10, 1997. - Item #11: Continuation of PUBLIC HEARING concerning the budget for the fiscal year ending September 30, 1997. There were no comments from the assembly on this item. Mayor Bradley closed the Public Hearing. Item #12: Consider adoption of a revised budget for the fiscal year ending September 30, 1997. Motion by Carroll Huntress, seconded by Howard Dudley, to adopt the revised budget on file with the Town Secretary for the fiscal year ending September 30, 1997. Motion carried unanimously. Item # 13: Consider approval of the audit report prepared by Charles Haynes, CPA for the fiscal year ending September 30, 1996. Mayor Bradley recognized Mr. Haynes who presented the audit report to the Board. Motion by Carroll Huntress, seconded by Fred Held, to approve the audit report. Motion carried unanimously. February 10, 1997 Regular Meeting Page 5 Item #14: Consider a wage increase for the Town Secretary. Mayor Bradley stated that it has been suggested that a wage increase of 10% effective January 1, 1997 be given to the Town Secretary and another 10% increase be given when the Town Secretary finishes the Municipal Clerks Certification Program. Motion by Howard Dudley, seconded by Carroll Huntress, to approve this increase. Motion carried unanimously. Item #15: Consider Ordinance 265, calling an election for May 3, 1997 electing three Aldermen for two year terms and appointing an election judge and alternate. Mayor Bradley told the Board that the Town Secretary had just attended an Election Law Seminar in Austin. Motion by Carroll Huntress, seconded by Fred Held, to adopt this ordinance. Motion carried unanimously. Item #16: Other Business: There being no other business brought before the Board the Board recessed at 8:35 p.m. and convened into Executive Session at 9:00 p.m. The Board recessed the Executive Session and reconvened into open session at 10:30 p.m. The meeting was then adjourned. Scott Bradley, Mayor ATTEST: Ginger Crosswy, Town Secretary