HomeMy WebLinkAbout08-16-10 BOT MinWESTLAKE ACADEMY
BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS
August 16, 2010
PRESENT: President Laura Wheat and Trustees, Tim Brittan, Carol Langdon, and Rick
Rennhack. Clif Cox arrived at 6:00 p.m.
ABSENT: Larry Corson
OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Attorney Janet Bubert,
Secretary Kelly Edwards, Secondary Principal Rod Harding,
Primary Principal Jamie Schmitz, PYP Coordinator Terri Watson,
DP Coordinator, Stacy Stoyanoff, Administrative Services
Coordinator Ben Nibarger, Finance Director Debbie Piper,
Municipal Court Administrator Amanda DeGan, Director of Human
Resources and Administrative Services Todd Wood, Asst. to the
Town Manager Ginger Awtry, Director of Parks and Recreation
and Facilities Troy Meyer.
Workshop Session
1. CALL TO ORDER
President Wheat called the workshop meeting to order at 4:43 p.m.
2. REVIEW OF CONSENT AGENDA ITEMS FROM AUGUST 16, 2010, TRUSTEES
REGULAR MEETING AGENDA.
Discussion ensued regarding social media and the uses between faculty members and
students.
President Wheat recommended the Board approve the Personnel Manual with the
revision as discussed.
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3. PRESENTATION AND DISCUSSION FROM THE WESTLAKE ACADEMY HOUSE
OF COMMONS SPEAKER REGARDING THE ACTIVITIES FROM THE 2009-2010
SCHOOL YEAR AND UPCOMING ACTIVITIES FOR THE 2010-2011 YEAR.
Mr. Rich Mueller provided a presentation and overview sponsored events in 2009-2010
and highlighted the new position and initiatives for the 2010-2011 year.
4. PRESENTATION AND DISCUSSION OF THE WESTLAKE ACADEMY
FOUNDATION'S 2010 BLACKSMITH CAMPAIGN.
Debra Ziegler Foundation Co -Chair stated the Foundation is committed to seeing that
the school is financially independent. The Foundation has prepared a new donation
form, will categorize the donations based on the levels, track donors using Quick Books
and send out weekly emails. To encourage participation they will offer incentive awards
to donors such as tickets to Gallery Night for donors who participate during the soft
push at Back to School Night. The goal they would like to achieve for 2010-2011 is
$600,000.00. To reach the goal they would need the participation of $1032.00 per
student.
Discussion ensued on how the Blacksmith funds are spent, the support that the Town
has been providing to the Academy and how to get the correct message out to donors.
Superintendent Brymer stated we would need Blacksmith funds due to the fact that the
amount of funding received from the State per student is not sufficient to provide the
current level of service to our students.
5. PRESENTATION AND DISCUSSION OF THE ESTIMATED YEAR-END ACADEMIC
SERVICES BUDGET FOR WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDING
AUGUST 31, 2010 AND ADOPTING THE PROPOSED BUDGET FOR THE FISCAL
YEAR ENDING AUGUST 31, 2011.
Superintendent Brymer and the academy staff provided a presentation and overview of
the FY 2010-2011 annual operating budget "Building Our Learning Community".
Superintendent Brymer provided an overview of the SLA's that were added as discussed
during the workshop.
• Include recommended SLA's, add third 5" grade section, and 2% salary scale
movement.
• Use a Five (5) class block schedule
• Increase enrollment in each class to 20 (except Kindergarten)
• Move direct costs into the WA budget
• Review user fees and examine Transportation Fund to segregate bus operating
costs
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Discussion ensued regarding the addition of students to fund the technology
expenditure, new parking fees, transportation funding, the five (5) year forecast which
includes debt service and the methodology to figure the direct and indirect cost of Town
services.
6. DISCUSSION OF THE PROPOSED BOARD OF TRUSTEE POLICIES FOR 2010 —
2011 ACADEMIC YEAR.
President Wheat moved the discussion of this item to the regular meeting.
President Wheat adjourned the meeting at 6:29 p.m.
President Wheat reconvened the meeting at 6:51 p.m.
7. PRESENTATION AND DISCUSSION OF DIPLOMA PROGRAMME/ADVANCED
PLACEMENT RESULTS FROM THE 2009-10 ACADEMIC YEAR.
DP Coordinator Stoyanoff presented and overview and observations from the DP exam
results for the Class of 2010. He also stated that students were extremely successful
with the AP exams in English Language and Composition and Macroeconomics and
students will receive their certificates and diplomas this fall.
8. BOARD RECAP / STAFF DIRECTION
- None
9. ADJOURNMENT
There being no further business before the Board, President Wheat adjourned the
workshop at 7:39 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the Regular meeting to order at 7:46 p.m. with all Trustees
Brittan, Cox, Langdon, and Rennhack.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
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3. CITIZENS' PRESENTATIONS AND RECOGNITIONS
Rebecca Rollins, 13239 Roanoke Road, spoke regarding the School Trips policy. Mrs.
Rollins stated that this policy fails to address the funding of field trips and that equity is
not addressed in this policy and should be in all policies.
4. CONSENT AGENDA
a. Consider approval of the minutes for the meeting held on May 10, 2010.
b. Consider approval of the minutes for the joint workshop held on June 7, 2010.
c. Consider approval of the minutes for the workshop held on June 18, 2010.
d. Consider approval of Resolution 10-10, Amending the discipline policy.
e. Consider approval of Resolution 10-11, Amending the trips policy.
f. Consider approval of Resolution 10-12, Amending the parent — student
handbook signature page.
g. Consider approval of Resolution 10-13, Amending the academic honesty policy.
h. Consider approval of Resolution 10-14, Amending the technology usage policy.
i. Consider approval of Resolution 10-15, Adopting a transportation policy.
j. Consider approval of Resolution 10-16, Adopting an electronic communication
policy.
k. Consider approval of Resolution 10-17, Adopting a community learning
commitment policy.
I. Consider approval of Resolution 10-18, Approving additions to the Westlake
Academy Personnel Manual.
Superintendent Brymer recommended the Board remove items d through k of the
consent agenda for separate discussion.
MOTION: Trustee Cox made a motion to approve items a, b, c and I the consent
agenda to include language regarding prohibition of Facebook
communications between faculty members and students be added to the
Personal Manual. Trustee Langdon seconded the motion. The motion
carried by a vote of 4-0.
Court Administrator DeGan provided an overview of the amended and new policies.
MOTION: Trustee Rennhack made a motion to approve Resolution 10-10,
Amending the discipline policy. Trustee Brittan seconded the motion.
The motion carried by a vote of 4-0.
Discussion ensued regarding the Trips policy and the communication of trip dates, the
number of students required to participate to make a trip possible and the cost
associated with each trip.
Attorney Bubert provided an overview of the regarding the out of state trip language
that was added to the current policy. She also explained that if the trips were not
required this policy it would not violate any laws.
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MOTION: Trustee Rennhack made a motion to approve Resolution 10-11,
Amending the trips policy, Trustee Cox seconded the motion. The
motion carried by a vote of 4-0.
Court Administrator DeGan stated that students are now required to sign the final page
policy and the clarifications added to the handbook regarding academic honesty.
MOTION: Trustee Langdon made a motion to approve Resolution 10-12,
Amending the Parent — Student handbook signature page. Trustee
Rennhack seconded the motion. The motion carried by a vote of 4-0.
Court Administrator DeGan provided an overview of the policy and the clarifications
added to the handbook regarding academic honesty.
Discussion ensued regarding assistance provided to students such as a clarification of
receiving or providing assistance with assignments.
MOTION: Trustee Rennhack made a motion to approve Resolution 10-13,
Amending the academic honesty policy. Trustee Cox seconded the
motion. The motion carried by a vote of 4-0.
Court Administrator DeGan provided an overview of the policy and the clarifications
added to the policy.
MOTION: Trustee Cox made a motion to approve Resolution 10-14, Amending
the technology usage policy. Trustee Rick seconded the motion. The
motion carried by a vote of 4-0.
Court Administrator DeGan provided an overview of the new policy.
Discussion ensued regarding seatbelts and the implementation as required by law in
September 2011 and drivers training.
MOTION: Trustee Langdon made a motion to approve Resolution 10-15,
Adopting a transportation policy removing item 3 requiring CPR trained
drivers. Trustee Brittan seconded the motion. The motion carried by a
vote of 4-0.
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Court Administrator DeGan provided an overview of the new policy.
MOTION: Trustee Brittan made a motion to approve Resolution 10-16, Adopting
an electronic communication policy. Trustee Rennhack seconded the
motion. The motion carried by a vote of 4-0.
Court Administrator DeGan provided an overview of the new policy.
MOTION: Trustee Cox made a motion to approve Resolution 10-17, Adopting a
community learning commitment policy. Trustee Langdon seconded the
motion. The motion carried by a vote of 4-0.
5. CONDUCT A PUBLIC HEARING AND CONSIDER RESOLUTION 10-19,
APPROVING THE ESTIMATED YEAR-END ACADEMIC SERVICES BUDGET FOR
WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDING AUGUST 31, 2010 AND
ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR ENDING AUGUST
31, 2011.
No one addressed the Council during the Public Hearing.
MOTION: Trustee Brittan made a motion to approve Resolution 10-19,
approving. Trustee Langdon seconded the motion. The motion carried
by a vote of 4-0.
6. BOARD RECAP / STAFF DIRECTION
The Board requested revisiting the Trips Policy and discussion of lunchroom logistics
prior to the implementation of the Block Scheduling.
7. BOARD CALENDAR
- First Day of School
August 23, 2010
- Board Meeting
September 13, 2010
- Arbor Day
September 25, 2010
- Westlake Baja at Vaquero
September 27, 2010
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8. FUTURE AGENDA ITEMS
President Wheat: discussion of BOT policy for seat belts in bus seats including
contracted bus services for WA student trips.
Discussion ensued regarding the implementation of State law in 2011 and if the
Academy could lease a Charter bus with seat belts.
9. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion
to adjourn.
MOTION: Trustee Cox made a motion to adjourn the meeting. Trustee Rennhack
seconded the motion. The motion carried by a vote of 4-0.
President Wheat adjourned the meeting at 9:23 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON SEPTEMBER 13, 2010.
ATTEST:
Kelly Edward , Board Secretary
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Laura Wheat, Board President
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