HomeMy WebLinkAbout11-03-09 BOT MinWESTLAKE ACADEMY
BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS
November 3, 2009
PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon,
and Rebecca Rollins.
ABSENT: Trustee Rick Rennhack
OTHERS PRESENT: School Board Attorney, Janet Bubert, Secretary Kelly Edwards,
Finance Director Debbie Piper, Assistant to the Town Manager
Ginger Awtry, Facilities and Recreation Director Troy Meyer,
Head of Secondary Mark Garcia, Head of Primary Jamie Schmitz,
PYP Coordinator Terri Watson and Municipal Court Administrator
Amanda DeGan.
WORKSHOP SESSION
1. CALL TO ORDER
President Wheat called the workshop meeting to order at 5:08 p.m.
2. REVIEW OF CONSENT AGENDA ITEMS FROM NOVEMBER 3, 2009, TRUSTEES
REGULAR MEETING AGENDA.
Council Member Corson and Langdon asked questions regarding the Graduation,
Grading and Assessment, and amending the responsibility for personnel decisions
policies.
Discussion ensued with School Board Attorney Bubert regarding the responsibility for
personnel decisions policy. Attorney Bubert recommended adding additional language
if necessary.
Discussion also ensued on how to communicate the organizational structure change as
proposed in the responsibility for personnel decisions policy. After the discussion the
Board chose to pull this policy and schedule it as an action item on the December
agenda.
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3. PRESENTATION AND DISCUSSION OF DRAFT BOARD OF TRUSTEES' POLICY
CONCERNING THE GRADUATION POLICY FOR WESTLAKE ACADEMY.
Head of Secondary Garcia provided an overview of the policy and discussions
conducted with TEA regarding the requirements. Discussion ensued on how this policy
would affect the current 2010 graduating class. The provision for the Westlake
Academy Diploma will become effective for the 2011 graduating class.
4. PRESENTATION AND DISCUSSION OF THE ACADEMY STAFF RETREAT TO
THE RON CLARK FACILITY.
Head of Secondary Garcia provided an overview of the trip to the Ron Clark facility. He
spoke of the enthusiasm, connection with the students, practices and overall
atmosphere of the facility. The staff received many ideas that could be incorporated
into the academy.
S. PRESENTATION AND DISCUSSION OF A DRAFT BOARD OF TRUSTEES
POLICY CONCERNING THE PRESENTING OF INFORMATION/ REPORTS FROM
STAFF.
Municipal Court Administrator DeGan provided an overview of a policy that was
recommend by Dr. Carpenter.
6. PRESENTATION AND DISCUSSION OF A DRAFT BOARD OF TRUSTEES
POLICY CONCERNING THE ADHERENCE TO THE WESTLAKE ACADEMY
CHARTER, TEXAS EDUCATION AGENCY AND INTERNATIONAL
BACCALAUREATE GUIDELINES.
Municipal Court Administrator DeGan provided an overview of the policy as presented.
Discussion ensued regarding any conflicts that could occur between the policy and the
charter.
7. PRESENTATION AND DISCUSSION OF A DRAFT BOARD OF TRUSTEES'
POLICY RELATIVE TO CAPITAL PROJECTS AND FACILITY
MODIFICATION/IMPROVEMENT PROJECTS AT THE WESTLAKE ACADEMY
CAMPUS.
Municipal Court Administrator DeGan provided an overview of the policy and explained
the policy will act in conjunction with a Town policy that will cover the use of buildings
and grounds.
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S. PRESENTATION AND DISCUSSION REGARDING THE WESTLAKE ACADEMY -
SENIOR CLASS OF 2010 GRADUATION AND ACTIVITIES ALONG WITH
GRADE LEVEL PLANNING AND COMMUNICATION.
Head of Secondary Garcia explained that the 2010 graduating class conducted a retreat
to establish traditions and activities for commencement. He also announced that they
are establishing planning teams to define grade specific activities.
President Wheat recessed the meeting at 7:30 p.m.
President Wheat reconvened the meeting at 7:48 p.m.
9. PRESENTATION AND DISCUSSION BY WESTLAKE ACADEMY HEAD OF
PRIMARY AND PRIMARY YEARS PROGRAMME COORDINATOR REGARDING
DEVELOPMENTAL CONTINUA, AND, IN PARTICULAR, THE INTRODUCTION
OF THE MATHEMATICS DEVELOPMENTAL CONTINUUM.
Head of Primary Schmitz and PYP Coordinator Watson provided an overview and
presentation of the Development Continuum: From Theory to Practice.
Discussion ensued on the basics of the continuum, and the application and approach to
educating the students.
10. FUTURE AGENDA ITEMS
- None
11. ADJOURNMENT
There being no further business before the Board, President Wheat adjourned the
workshop at 9:22 p.m.
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REGULAR SESSION
1. CALL TO ORDER
President Wheat called the Regular meeting to order at 9:23 p.m. with all Trustees
present.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. CITIZENS' PRESENTATIONS
There was no one present wishing to address the Council.
4. CONSENT AGENDA
a. Review and approve minutes of the School Board of Trustees of the workshop
and regular meeting held on October 5, 2009.
b. Consider a Resolution adopting homework, assessment and grade reporting,
retention and transfer course credit, graduation policies and amending the
responsibility for personnel decisions policy.
MOTION: Trustee Langdon made a motion to approve item a of the consent
agenda. Trustee Rollins seconded the motion. The motion carried by a
vote of 4-0.
MOTION: Trustee Corson made a motion to approve item b Resolution 09-18,
removing Section 3 and Exhibit B. Trustee Brittan seconded the motion.
The motion carried by a vote of 4-0.
S. BOARD CALENDAR
- Westlake Baja at Vaquero
November 16, 2009, 3:30 p.m.
- Barnes & Noble Book Fair
November 18 -20, 2009
- Grandparents Day
November 20, 2009
- Westlake Tree Lighting
December 3, 2009, 6:30 p.m.
- Board of Trustees Meeting
December 7, 2009
- Employee Recognition Banquet
December 9, 2009, TBD
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WA Parents Shopping Day Out
December 19, 2009 (Benefiting Project 2010)
- Career Day
December TBD, 2009
Westlake Academy Gallery Night event
February 26, 2010
Bandana Bonanza
May 8, 2010
Westlake Academy Graduation
May 23, 2010
6. FUTURE AGENDA ITEMS
- None
7. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a
motion to adjourn.
MOTION: Trustee Brittan made a motion to adjourn the meeting. Trustee
Rollins seconded the motion. The motion carried by a vote of 4-0.
President Wheat adjourned the meeting at 9:30 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON DECEMBER 7, 2009.
ATTEST:
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Kelly{Edward Board Secretary
Labra Wheat, Board President
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