HomeMy WebLinkAbout08-31-09 BOT MinMINUTES OF THE
WESTLAKE ACADEMY
BOARD OF TRUSTEES REGULAR MEETING
August 31, 2009
PRESENT: President Laura Wheat and Trustees, Larry Corson, Rick Renn1lack, Carol
Langdon and Rebecca Rollins.
OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Legal Counsel Stan
Lowry, Secretary Kelly Edwards, Finance Director Debbie Piper,
Assistant to the Town Manager Ginger Awtry, Head of
Secondary Mark Garcia, Head of Primary Jamie Schmitz,
Administrative Coordinator Darcy McFarlane, Director of Human
Resources and Administrative Services Todd Wood, Municipal.
Court Administrator Amanda DeGan, and Management Intern
Ben Nibarger.
President Wheat called the meeting to order at 6:32 p.m.
2. CITIZENS' PRESENTATIONS.
Ms. Cundall. A Girl Scout Co -leader, voiced dissatisfaction with the manner in which a
request for recognition of girls in her troop was handled.
Westlake Academy Board of Trustees Page 2 of 4
Regular Meeting Minutes
August 31, 2009
a. Review and approve minutes of the School Board of Trustees work -shop
meeting, held on August 10, 2009.
MOTION: Trustee Corson made a motion to approve the consent agenda as
presented. Trustee Langdon seconded the motion. The motion carried
by a vote of 4-0.
4. CONSIDER A RESOLUTION AUTHORIZING THE CEO OF WESTLAKE
ACADEMY TO ENTER INTO A CONTRACT WITH THE EDUCATION
SERVICE CENTER, REGION XI FOR SERVICES RELATED TO WESTLAKE
ACADEMY.
CEO Brvmer nrovided tbe-Rnand ag*vervic-w ol�� �,
Trustee Langdon asked if that was the system used for payroll.
Finance Director Piper responded yes.
Finance Director Piper responded yes.
MOTION: Trustee Rennhack made a motion to approve the Resolution No. 09-16
authorizing the CEO of Westlake Academy to enter into a contract with
the Education Service Center Region XI for services related to Westlake
Academy. Trustee Langdon seconded. the motion. The motion carried
by a vote of 4-0.
5. CONSIDER A RESOLUTION APPROVING THE ESTIMATED YEAR1
-EN
BUDGET FOR WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDIN
AUGUST 31, 2009 AND ADOPTING THE PROPOSED BUDGET FOR TH
FISCAL YEAR ENDING AUGUST 31,2010.
CEO Brynner budget was presented on August 3rd and held a public hearing. His
presentation reviewed the systemic framework, and Theme *'Pursuing Excellence,
Facing Challenges
Z:�
Trustee Rollins asked for the numbers of enrollment?
It 11 I i 0 rusteps
Regular Meeting Minute
August 31, 2009 1
acolm
Administrative Coordinator McFarlane stated there were 471 students currently enrolled
with one new resident and 4 potential students in soon.
Trustees asked several additional questions regarding the FFE, Furniture and Fixtures
fund, and requested a quarterly review enrollment census.
Management Intem Nibarger provided memo and discussed questions asked during the
August 3, 2009. meeting regarding the Academy's performance compared to adjacent
independent school districts (ISDs) and charter schools. He clarified the reason for the
increase of expenditures was due to the use of federal started tip funds for Fiscal Years
2003 through 2005.
Trustee Rollins asked the difference of the cost to educate elementary and upper grades.
-NIOTION: Trustee RR made a motion to approve Resolution No. 09-17, adopting
the estimated Year-end budget for Westlake Academv for the Fiscal year
ending August 3 1, 2009 and adopting the proposed 6udget for the Fiscal
year endima August 31, 2010. Trustee CL seconded the motion. The
motion carried by a vote of 4-0.
RM
- Board of Trustees Meeting
o October 5, 2009
- Board of Trustees Meeting
o November 2, 2009
- Vaquero Baja (fundraiser for the Academy)
o November 16, 2009,3:30 p.m., Vaquero
- Board of Trustees Meeting
December 7, 2009
- Westlake Academy Gallery Night event
o February 26, 2010
- Westlake Academy Graduation
o May 23,2010
WMEM
Regular Meeting Minutes
August 31, 2009
7. FUTURE AGENDA ITEMS: Any Board member may request at a work -shop and / or
Board meeting, under "Future Agenda Item Requests", an agenda item for a future
Board meeting. The Board member making the request will contact the CEO with the
requested item and the CEO will list it on the agenda. At the meeting, the requesting
Board member will explain the item, the need -for Board discussion of the item, the
item's relationship to the Board's strategic priorities'. and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member
receives a second, the CEO will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
MEN=
There being no further business before the Board, President Wheat asked for a motion to
adjourn.
MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee
Rollins seconded the motion. The motion carried by a vote of 4-0
President Wheat adjourned the meeting at 7: 18 p.m.
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Laura'Wbeat, President
? I
Dells` Edwar,- Board Secretary