HomeMy WebLinkAbout10-06-08 BOT MinMINUTES OF THE
WESTLAKE ACADEMY
BOARD OF TRUSTEES REGULAR MEETING
October 6, 2008
PRESENT: President Laura Wheat and Trustees Larry Corson, Carol Langdon, Don Redding
and Rebecca Rollins.
ABSENT: Trustee Tim Brittan.
OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark
Rosevear, School Attorney Stan Lowry, Secretary Kim Sutter,
Finance Director Debbie Piper, DPS Director Don Wilson,
Assistant to the Town Manager Ginger Awtry, Assistant to the
Head of School Darcy McFarlane, and Secondary Counselor
Glenda Davis.
1. CALL TO ORDER.
President Wheat called the meeting to order at 7:04 p.m.
2. PLEDGE OF ALLEGIANCE.
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. CITIZENS' PRESENTATIONS.
There was no one present wishing to address the Board.
4. CONSENT AGENDA.
President Wheat introduced the item and asked for a motion.
a. Review and approve minutes of the School Board of Trustees special meeting held
on August 21, 2008.
Westlake Academy Board of Trustees
Regular Meeting Minutes
October 6, 2008
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b. Review and approve minutes of the School Board Strategic Planning retreat held on
September 12 & 13, 2008.
c. Review and approve minutes of the School Board of Trustees regular meeting held
on September 8, 2008.
d. Review and approve minutes of the School Board of Trustees special meeting held
on September 22, 2008.
MOTION: Trustee Langdon made a motion to approve the consent agenda as
presented. Trustee Redding seconded the motion. The motion carried by
a vote of 4-0.
With no objections, President Wheat reordered the agenda to hear item #6 at this time.
6. CONSIDER A RESOLUTION AUTHORIZING THE CEO OF WESTLAKE
ACADEMY TO ENTER INTO A CONTRACT WITH EDUCATIONAL
TECHNOLOGY LEARNING FOR THE PURCHASE OF THE A+ SOFTWARE
PROGRAM.
Head of School Rosevear addressed the Board regarding the item. Mr. Rosevear
explained that the software, a self -study program, will be made available to current and
incoming students as a resource to acquire necessary credits for graduation.
Discussion ensued with regard to the program and the availability year round.
Secondary Counselor Glenda Davis addressed questions from the Board.
Town Manager Brymer advised the Board that staff reviewed several options and
selected the A+ Software program as it provided the most flexibility. Mr. Brymer
advised the Board that, if approved, a budget amendment will be required (estimated
cost of $18,220).
Trustee Rollins requested that staff evaluate another option.
MOTION 1: Trustee Langdon made a motion to approve Resolution No. 08-20, as
presented. Trustee Corson seconded the motion.
AMENDED
MOTION: Trustee Langdon moved to amend the motion to direct the Head of
School to attempt to locate alternate suitable vendors within the same
service and price range and, if an alternate vendor(s) is identified, to
present the information to the Board of Trustees. Trustee Rollins
seconded the motion. The motion carried by a vote of 4-0.
Westlake Academy Board of Trustees Page 3 of 5
Regular Meeting Minutes
October 6, 2008
VOTE ON
MOTION 1: The motion carried by a vote of 4-0.
5. DISCUSSION AND CONSIDERATION OF NEXT "GOING FORWARD"
GOVERNANCE STEPS TO BE TAKEN FROM THE BOARD OF TRUSTEES
RECENT STRATEGIC PLANNING RETREAT INCLUDING PREPARATION
OF A STRATEGIC PLAN FOR WESTLAKE ACADEMY, BOARD MEETING
STRUCTURE AND FREQUENCY, AND BOARD PROFESSIONAL
DEVELOPMENT.
CEO Brymer introduced the item, and presented the draft Vision/Mission statements
prepared by the Board at the September strategic planning retreat.
Mr. Brymer reviewed the "to do" list for the Trustees Strategic Planning:
o Review/Finalize Vision/Mission Statements
o Review/Finalize Values (consolidate)
o Establish Mission -Specific Outcomes
■ Decide at a workshop
■ Staff will draft a Strategic Plan for Board of Trustee Review and Input
Mr. Brymer presented a possible meeting schedule for the Board's consideration.
Alderwoman Rollins expressed her desire to establish committees to research, evaluate,
and present recommendations to the Board. Additionally, Mrs. Rollins expressed her
desire for increased communications about the school to the Board as it relates to the
Board's role.
Discussion ensued regarding a means to measure the success of Westlake Academy and
student progress, the need for continued discussions relative to mission specific
outcomes, and the need to clearly define and understand the role of the Board.
President Wheat recommended and consensus was received from the Board, to utilize a
facilitator to continue the discussions regarding the development of a strategic plan for
the Academy, including vision and mission statements, mission specific outcomes and
benchmarks.
7. BOARD CALENDAR.
President Wheat presented the Board calendar:
- NW Metroport Chamber of Commerce State of the Cities
o Tuesday, 10/7/08, 11:30 a.m. Trophy Club Country Club
- Arbor Day Celebration
o Saturday, 10/11, Glenwyck Farms park area, 8 a.m. — 3 p.m.
- Texas Municipal League Annual Conference and Exhibition
o 10/28 — 10/31/08, San Antonio, Texas
Westlake Academy Board of Trustees
Regular Meeting Minutes
October 6, 2008
Page 4 of 5
FM 1938 Public Hearing
o 11/6, displays at 6:30 p.m., public hearing at 7 p.m.
Cross Timbers Community Church, 2525 Florence Road, Keller
Household Hazardous Waste collection day
o 11/8/08,9 a.m. toll a.m., Westlake Academy Campus
Christmas Tree Lighting
o Tuesday, 12/2/08, 6:30 p.m.
8. FUTURE AGENDA ITEMS.
No items were presented for discussion.
9. EXECUTIVE SESSION.
President Wheat advised that the Board would not meet in executive session.
The Board will conduct a closed session pursuant Texas Government Code section
551.071(1) and (2) to (i) seek advice of counsel on legal matters involving pending
or contemplated litigation, settlement offers, or other legal matters not related
directly to litigation or settlement, and (ii) Consultation with attorney on matters in
which the duty of the attorney under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas
Government Code -Texas Government Code 551.071(2) regarding the following:
A. Texas Education Agency ruling.
10. RECONVENE MEETING.
11. TAKE ANY ACTION FROM EXECUTIVE SESSION, IF NECESSARY.
12. ADJOURNMENT.
There being no further business to come before the Board, President Wheat asked for a
motion to adjourn the meeting.
MOTION: Trustee Langdon made a motion to adjourn the meeting. Trustee Rollins
seconded the motion. The motion carried by a vote of 4-0.
President Wheat adjourned the meeting at 7:48 p.m.
Westlake Academy Board of Trustees
Regular Meeting Minutes
October 6, 2008
APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 10, 2008.
1"A.4. L�"t
Laura Wheat, President
ATT
Sutter, TRMC, Town Secretary
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