HomeMy WebLinkAbout09-08-08 BOT MinMINUTES OF THE
WESTLAKE ACADEMY
BOARD OF TRUSTEES REGULAR MEETING
September 8, 2008
PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon,
and Rebecca Rollins.
ABSENT: Trustee Don Redding.
OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark
Rosevear, School Attorney Stan Lowry, Secretary Kim Sutter,
Finance Director Debbie Piper, DPS Director Don Wilson,
Assistant to the Town Manager Ginger Awtry, Assistant to the
Head of School Darcy McFarlane, and Finance Clerk Jaymi Ford.
1. CALL TO ORDER.
President Wheat called the meeting to order at 6:52 p.m.
2. PLEDGE OF ALLEGIANCE.
President Wheat led the pledge of allegiance to the United States flag.
Trustee Corson led the pledge of allegiance to the Texas flag.
3. CITIZENS' PRESENTATIONS.
There was no one present wishing to speak.
4. CONSENT AGENDA.
President Wheat introduced the consent agenda and asked for a motion.
a. Review and approve minutes of the School Board of Trustees regular meeting held
on August 11, 2008.
Westlake Academy Board of Trustees
Regular Meeting Minutes
September 8, 2008
Page 2 of 4
b. Resolution No. 08-16 (A) - Consider a Resolution approving Pattillo, Brown & Hill,
LLP to perform Westlake Academy's annual audit for the year ending August 31,
2008.
MOTION: Trustee Langdon made a motion to approve the consent agenda as
presented. Trustee Rollins seconded the motion. The motion carried by
a vote of 4-0.
5. CONSIDER A RESOLUTION AUTHORIZING THE USE OF TARRANT
COUNTY COLLEGE LABS TO TEACH WESTLAKE ACADEMY STUDENTS
AND AUTHORIZING THE TOWN MANAGER/ CEO TO NEGOTIATE A
CONTRACT AND / OR ARRANGEMENTS FOR TRANSPORTATION TO THE
TARRANT COUNTY COLLEGE CAMPUS.
HOS Rosevear addressed the Board regarding the item and advised the Board that
transportation will be required and is estimated to cost between $7,000 and $9,000 for
the year, and will be paid by the school.
Board discussion ensued with regard to arrival and commute time and the number of
students who would require transportation.
HOS Rosevear advised the Board that the students will be polled to determine
transportation needs.
MOTION: Trustee Corson made a motion to approve Resolution No. 08-17,
authorizing the use of Tarrant County College labs to teach Westlake
Academy Students and authorizing the Town Manager/CEO to negotiate
a contract and/or arrangements for transportation to the Tarrant County
College campus. Trustee Rollins seconded the motion. The motion
carried by a vote of 4-0.
6. CONSIDER A RESOLUTION ALLOWING STUDENTS AT WESTLAKE
ACADEMY TO OBTAIN CREDIT TOWARD TEXAS GRADUATION
REQUIREMENTS THROUGH CORRESPONDENCE COURSES, DISTANCE
LEARNING AND/OR THROUGH CREDIT BY EXAMINATION.
HOS Rosevear addressed the Board regarding the item.
Discussion ensued with regard to the item and the possibility of students attending
traditional summer school to acquire the credits.
HOS Rosevear advised that staff will need to review the summer school option.
MOTION: Trustee Brittan made a motion to approve Resolution No. 08-18,
allowing Westlake Academy students to obtain credit toward graduation
through correspondence courses, distance learning and/or through credit
Westlake Academy Board of Trustees
Regular Meeting Minutes
September 8, 2008
Page 3 of 4
by examination. Trustee Rollins seconded the motion. The motion
carried by a vote of 4-0.
7. BOARD CALENDAR.
President Wheat reviewed the Board calendar.
- Joint Regional Meeting with Roanoke, Trophy Club, and Northwest ISD
o Wednesday, 9/10/08,6:30 p.m., Roanoke City Hall
- Westlake Academy Strategic Planning Retreat
o 9/12 & 9/13/08, 11 a.m., Embassy Suites, Grapevine
- Special Board of Aldermen Meeting
o 9/15/08, Tentative
- Texas Student Housing Authority Meeting
o Tuesday, 9/16/08, 5:30 p.m.
- TML Region VIII Quarterly Meeting
o Thursday, 9/18, 6:30 p.m., Brookside Convention Center, Hurst, TX
- Joint Board of Aldermen/Planning & Zoning Commission land
use/zoning training
o Monday, 9/29/08,6-8 p.m., Town Hall offices, Court Room
- Arbor Day Celebration
o Saturday, 10/11, Glen Wyck Farms park area, Time TBA
- Texas Municipal League Annual Conference and Exhibition
o 10/28 — 10/31/08, San Antonio, Texas
- Christmas Tree Lighting
o Tuesday, 12/2/08, 6:30 p.m.
8. FUTURE AGENDA ITEMS.
No items were submitted for consideration.
9. EXECUTIVE SESSION.
With no objections, President Wheat recessed the meeting at 7:12 p.m.
President Wheat reconvened the meeting at 7:36 p.m.
President Wheat recessed the regular session of the Town of Westlake Board of
Trustees meeting at 7:37 p.m., to discuss the following items in executive session:
1. The Board will conduct a closed session pursuant Texas Government Code section
551.071(l) and (2) to (i) seek advice of counsel on legal matters involving pending
or contemplated litigation, settlement offers, or other legal matters not related
directly to litigation or settlement, and (ii) Consultation with attorney on matters in
which the duty of the attorney under the Texas Disciplinary Rules of Professional
Westlake Academy Board of Trustees
Regular Meeting Minutes
September 8, 2008
Page 4 of 4
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas
Government Code -Texas Government Code 551.071(2) regarding the following:
A. Texas Education Agency ruling.
B. Westlake Academy Charter document.
C. Westlake Academy Charter expansion amendment and State Waiver
seeking approval of Texas Education Agency for use of laboratory
facilities by Westlake students at Tarrant County College.
President Wheat convened the executive session at 7:41 p.m. The executive session
adjourned at 7:53 p.m.
10. RECONVENE MEETING.
President Wheat reconvened the meeting at 7:55 p.m.
11. TAKE ANY ACTION FROM EXECUTIVE SESSION, IF NECESSARY.
President Wheat advised that formal action will be taken regarding an item discussed in
executive session.
MOTION: Trustee Rollins moved to approve Resolution 08-19, approving the
Academy's request to submit a Commissioner's Waiver and a Charter
expansion amendment. Trustee Brittan seconded the motion. The
motion carried by a vote of 4-0.
12. ADJOURNMENT.
There being no further business to come before the Board, President Wheat asked for a
motion to adjourn the meeting.
MOTION: Trustee Corson made a motion to adjourn the meeting. Trustee Langdon
seconded the motion. The motion carried by a vote of 4-0.
President Wheat adjourned the meeting at 7:56 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON OCTOBER 6, 2008.
Lauf heat, President
ATTEST•
Ki Sutter, tRMC, Town Secretary