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HomeMy WebLinkAbout04-09-07 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP April 9, 2007 PRESENT: President Scott Bradley and Trustees Larry Corson, Fred Held, Don Redding, and Bob Timmerman. ABSENT: Trustee Buddy Brown. OTHERS PRESENT: Head of School Barbara Brizuela, Secretary Kim Sutter, Town Manager Trent Petty, and Administrative Assistant Ginger Awtry, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, Public Works Superintendent Jarrod Greenwood, Michael Bennett representing Gideon Toal, and Rick Rennhack, president of the Westlake Academy Foundation. 1. CALL TO ORDER. President Scott Bradley called the workshor to order at 3:05 p.m. 2. DISCUSS AND REVIEW THE WESTLAKE CIVIC CAMPUS MASTER PLAN. Facilities and Recreation Director Troy Meyer addressed the Board regarding the item. Mr. Meyer presented a brief history regarding the three conceptual plans and description of each: Option "A" Relocation of the sports court and playground to the west, near the existing soccer field. Option `B" Placement of Arts and Science center on east side of campus along a walkway. Option "C" Placed the Arts and Science Center building to the southeast portion of the campus. Mr. Meyer added that costs were not requested for option "B" as it was felt the placement of the Arts and Science Center 0.filding would disjoint the campus for future growth. Discussion ensued with regard to emergency access points, number of required parking spaces, soil quality, and the construction timeframe in order to meet the August 2008 deadline. Head of School Brizuela reported that option "A" was the preferred option from a visual and architectural viewpoint. It was the consensus of the Board that option "A" is the preferred option; however, results of the soil borings would be required before a decision can be made with regard to the preferred plan. Town Manager Petty advised that in order to proceed with the soil borings, a budget amendment is required and will be placed on the next agenda for consideration by the Board. 3. ADJOURNMENT. There being no further business before the Board, President Bradley declared the workshop adjourned at 4:29 pm. APPROVED BY THE BOARD OF TRUSTEES ON MAY 14, 2007. Scott Bradley, ayor/School B rd President ATTEST: ink• utter, IfRMC, Secretary i MINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING April 9, 2007 PRESENT: President Scott Bradley and Boaid Trustees Larry Corson, Fred Held, Don Redding, and Bob Timmerman. ABSENT: Trustee Buddy Brown. OTHERS PRESENT: Head of School Barbara Brizuela, Town Manager Trent Petty, School Attorney Stan Lowry, and Secretary Kim Sutter. 1. CALL TO ORDER. President Bradley called the meeting to order at 6:00 p.m. 2. CITIZENS' PRESENTATIONS. There was no one present wishing to address the Board. 3. PRESENTATION BY WESTLAKE ACADEMY ODYSSEY OF THE MIND TEAM. Head of School Brizuela introduced MG. Allison Schneider and advised that Ms. Schneider has served as the Odyssey of the Mind Coordinator for the past three years. Academy Teacher Ms. Alison Schneider advised that three teams from Westlake Academy participated in the Odyssey of the Mind regional tournament, of which two teams advanced to the state level. Odyssey of the Mind team members Lauren Valentine and Bridget Ledak described their experiences to the Board. Head of School Brizuela advised that the youngest team, consisting of mostly third grade students, was given the OMER award, presented to individuals or teams for creative use of materials or teamwork. Westlake Academy Trustees Page 2 of 4 Regular Meeting April 9, 2007 Mayor Bradley congratulated the students on their accomplishments. 4. PRESENTATION BY WESTLAKE ACADEMY STUDENTS REGARDING TRIP TO COSTA RICA. Westlake Academy Physical Education Teacher Mireida Rubayo and Westlake Academy students Carol Aldridge, Rachel and Ben Corson, and Margaret and Bridgett Ledak shared their experiences and photographs from their Costa Rica trip with the Board. Ms. Rubayo commended the students for their excellent behavior. Alderman Corson expressed his appreciation to Ms. Rubayo for organizing and chaperoning the students on the trip. 5. CONSIDER A RESOLUTION TO APPROVE THE ADOPTION OF A WESTLAKE ACADEMY PERSONNEL HANDBOOK. Head of School Brizuela introduced the item. She advised that the personnel handbook addresses human resource related issues, including a policy governing travel expenses and relocation allowances. MOTION: Trustee Redding made a motion to approve Resolution 07-04, approving the adoption of a Westlake Academy Personnel Handbook. Trustee Held seconded the motion. Trustee Corson asked whether the policies outlined in the handbook were dictated by the state. Head of School Brizuela responded that the handbook includes policies in accordance with state requirements as well as policies that are directly related to the Academy, specifically the travel expenses and relocation allowances as it relates to international teachers. VOTE ON MOTION: The motion carried by a vote of 4-0. 6. CONSIDER A RESOLUTION TO APPROVE AN AMENDMENT TO THE WESTLAKE ACADEMY CHARTER THAT WOULD CHANGE THE CURRENTLY APPROVED GEOGRAPHIC BOUNDARIES FOR TRANSFER STUDENTS. Head of School Brizuela advised that while reviewing documents related to the charter renewal process, it was discovered that ten (10) students did not reside within the geographical boundaries outlined in the original. charter. She added that the amendment proposes changing the boundaries to include the Grapevine-Colleyville, Birdville, and Lewisville independent school districts. Westlake Academy Trustees Regular Meeting April 9, 2007 Page 3 of 4 MOTION: Trustee Held made a motion to approve Resolution 07-05, approving amendments to the Westlake Academy Charter that would change the currently approved geographic boundaries for transfer students. Trustee Timmerman seconded the motion. Discussion ensued with regards to the decision to eliminate the Argyle and Denton school districts from the Charter. Trustee Corson requested that a study or analysis be prepared to define the geographical area by a radius distance rather than by school districts, and if a portion of a district fell within the specified radius, students from the entire district would be eligible to apply for entry. Alderman Corson suggested the motion he amended to include the requirement of a study to review the radius distances for the boundaries of the school. President Bradley asked if Alderman Corson would be amenable to directing the Head of School to conduct a study or analysis and report back to the Board without amending the proposed resolution. Alderman Corson agreed. Trustee Timmerman expressed his support for the review of the district boundaries as suggested by Trustee Corson. VOTE ON MOTION: The motion carried by a vote of 4-0. 7. CONSIDER A RESOLUTION TO APPROVE AMENDMENTS TO THE WESTLAKE ACADEMY 2006-2007 BUDGET THAT REFLECTS CHANGES IN FUNDING AND COSTS. Head of School Brizuela introduced the item and gave a brief description of the request. MOTION: Trustee Corson made a motion to approve Resolution 07-06, approving amendments to the Westlake Academy 2006-2007 budget. Trustee Redding seconded the motion. The motion carried by a vote of 4-0. 8. CONSENT AGENDA. President Bradley introduced the item and asked for a motion. Head of School Brizuela advised that the minutes of the March 26, 2007, workshop, item 2, Westlake Municipal Campus Master Plan, should reflect that estimated costs were requested for two of three options presented. Westlake Academy Trustees Regular Meeting April 9, 2007 Page 4 of 4 A. Review and approve minutes of the regular Joint Board of Trustees workshop and Board of Trustees meeting held March 26, 2007. B. Review and approve any outstanding bills. MOTION: Trustee Redding made a motion to approve the consent agenda with the change to the minutes. Trustee Held seconded the motion. The motion carried by a vote of 4-0. 9. ADJOURNMENT. There being no further business, President Bradley asked for a motion to adjourn the meeting. MOTION: Trustee Held made a motion to adjourn the meeting. Trustee Corson seconded the motion. The motion carried by a vote of 4-0. The meeting adjourned at 6:44 p.m. APPROVED BY THE BOARD OF ALDERMEN ON MAY 14, 2007. Scott Bradley,/May-or ATTEST - ,elm utter, TRMC, Town Secretary