HomeMy WebLinkAbout03-25-13 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Workshop but not prior to the posted start time.
Mission Statement
On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community
that blends our rural atmosphere with our vibrant culture and metropolitan location.
Westlake, Texas – A Premier Knowledge Based Community
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TOWN OF WESTLAKE, TEXAS
Vision Points
Sense of Place; Leadership; Caring Community; Exemplary Governance; and
Service Excellence
TOWN COUNCIL MEETING
AGENDA
March 25, 2013
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE, 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS or MUNICIPAL CONFERENCE ROOM
Workshop Session: 5 :00 p.m.
Regular Session: 6:30 p.m.
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Workshop Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MARCH 25, 2013, TOWN
COUNCIL REGULAR MEETING AGENDA. (10 min)
4. DISCUSSION AND PRESENTATION BY SUSAN WALKER FROM SENATOR KELLY
HANCOCK’S OFFICE. (10 min)
5. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
6. RECONVENE MEETING
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
8. COUNCIL RECAP / STAFF DIRECTION
9. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens
to address the Council on any matter whether or not it is posted on the agenda. The
Council cannot by law take action nor have any discussion or deliberations on any
presentation made to the Council at this time concerning an item not listed on the
agenda. The Council will receive the information, ask staff to review the matter, or an
item may be noticed on a future agenda for deliberation or action.
Mr. Mark McDaniel will present and ICMA Award regarding Community Sustainability that
recognizes innovative local government programs or processes that creatively balance a
community's social, economic, environmental, and cultural needs.
Arbor Day Proclamation
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3. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from
the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting held on December 3, 2012.
b. Consider approval of the minutes from the meeting held on December 7, 2012.
c. Consider approval of the minutes from the meeting held on February 25, 2013.
d. Consider approval of Ordinance 698, Expanding the School Zone.
e. Consider approval of Resolution 13-10, Appointing a member to the Historical
Preservation Society.
4. CONSIDER APPROVAL OF ORDINANCE 699, AMENDING THE WATER AND
WASTEWATER RATES.
5. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or
employee: Town Manager
6. RECONVENE MEETING
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
8. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting
Council Member receives a second, the Town Manager will place the item on the Council
agenda calendar allowing for adequate time for staff preparation on the agenda item.
9. STRATEGIC ISSUES CALENDAR
10. COUNCIL CALENDAR
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11. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle,
March 20, 2013 by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Town of Westlake
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting held on December 3, 2012.
b. Consider approval of the minutes from the meeting held on December 7, 2012.
c. Consider approval of the minutes from the meeting held on February 25, 2013.
d. Consider approval of Ordinance 698, Expanding the School Zone.
e. Consider approval of Resolution 13-10, Appointing a member to the Historical
Preservation Society.
Town of Westlake
Item # 3 –
Review of Consent
Agenda Items
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estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, March 25, 2013
TOPIC: Discussion and Presentation by Susan Walker from Senator Kelly
Hancock’s Office.
STAFF CONTACT: Amanda DeGan, Assistant to the Town Manager
DECISION POINTS
Start Date Completion Date
Timeframe: March 25, 2013 March 25, 2013
Funding: Amount - $0.00 Status- N/A Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance N/A N/A
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Strategy Map or VVM Connection
Strategic Issue Connection
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EXECUTIVE SUMMARY
Senator Kelly Hancock was elected to the Texas Senate in 2012 having served three previous
terms as a state representative. He supports the concepts of limited government, low taxes and
family values.
As we move through another legislative session, his office has asked to appear before the
Council to discuss items of interest to Westlake and introduce themselves to our elected officials.
A copy of the Westlake legislative agenda approved by the Town Council in December of 2012
has been attached for yo ur review.
ORGANIZATIONAL HISTORY/RECOMMENDATION
0T
ATTACHMENTS
Westlake Legislative Agenda
TOWN OF WESTLAKE
RESOLUTION NO. 12 -40
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, PROVIDING FOR LEGISLATIVE AGENDA GUIDELINES AND
STATEMENTS OF SUPPORT RELATIVE TO THE 83PD LEGISLATIVE SESSION.
WHEREAS, the Town of Westlake desires to promote a broad legislative platform for
the coming $3`d Legislative Session; and
WHEREAS, the Town Council desires to provide staff with guidelines through which to
monitor legislation favorable to the Town of Westlake; and
WHEREAS, the Town Council opposes any legislation that reduces local control or
compromises our ability to govern our local municipality; and
WHEREAS, the Town Council further supports expanded funding efforts for public
education; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS;
SECTION 1. All matters stated in the Recitals above are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
SECTION 2. The Town Council of the Town of Westlake hereby approves the proposed
legislative agenda guidelines shown as Exhibit "A ",
SECTION 3: if any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 12 -40
Pagel of 3
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 1OT' -' DAY OF DECEMBER, 2012.
ATTEST:
Kelly dwards own Secretary
APPROVED AS TO FORM:
L. Stanton Lowry, n tt ey
lzatx::' W4't
Laura eat, Mayor
Tom Bryme own Manager
Resolution 1240
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Exhibit "A" — 2012 Legislative Agenda for the Town of Westlake
Municipal Services
As local government is also a major component of the 'engine' that drives economic
development in Texas, we support the passage of a resolution and an agenda, which
encourages our State legislative delegation to preserve and enhance our cities' critical
role in providing for robust economic growth by:
Strengthening cities' ability to deliver high quality basic services, as well as incent
job growth by preserving local revenue sources, including sales tax and ad
valorem tax income streams.
General opposition to any measure which reduces local governmental authority
and control over the municipality.
Preserving land acquisition abilities for cities so they can deliver essential
services.
Building a competitive 21 st century work force to continue to fuel Texas'
economic development performance by restoring and enhancing public
education funding.
Maintaining cities' ability to plan their communities in an orderly, thoughtful
fashion as well as invest in infrastructure and provide essential services.
Educational Services
The Town of Westlake through our ownership of Westlake Academy is a supporting
member of the Texas Charter School Association's (TCSA) lawsuit to expand funding
opportunities for our students in charter schools. As such, we support any Legislation
that proposes that charter schools should receive equal funding to that of traditional
public schools and that they also be eligible for similar adjustments and financially
beneficial opportunities. Below are general statements from the TCSA and supporting
charter school agencies, to include in a platform of legislative support for Westlake
Academy:
All public schools in the State should be better funded
The Legislature should consider the long term consequences of underfunding
public education and its effect on communities and business; as well as the
future development of our workforce population. The linkage between a strong
local economy and workforce development is integral to our future.
Support any legislation that lifts or extends the current cap on open - enrollment
charters to meet the growing demand for high quality charter school education.
Start-up and expansion funding should be equally available for charter
schools as for traditional public schools.
Support legislation that advocates performance measuring systems for all public
schools according to the appropriate circumstances, For instance:
Must directly match the school's mission and values.
Must take into account the population being evaluated.
Consider the prospect of a value added measure to more accurately measure
student learning gains over time.
Resolution 12 -40
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EXECUTIVE SESSION
a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town of Westlake
Item # 5 –
Executive Session
Town of Westlake
Item # 6 – Reconvene
Meeting
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town of Westlake
Item # 7 – Take any
Necessary Action, if
necessary
COUNCIL RECAP / STAFF DIRECTION
Town of Westlake
Item #8
Council Recap /
Staff Direction
Town of Westlake
Item # 9 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Council on any matter whether or not it is posted on the agenda. The Council
cannot by law take action nor have any discussion or deliberations on any presentation made to
the Council at this time concerning an item not listed on the agenda. The Council will receive
the information, ask staff to review the matter, or an item may be noticed on a future agenda
for deliberation or action.
Mr. Mark McDaniel will present and ICMA Award regarding Community Sustainability that
recognizes innovative local government programs or processes that creatively balance a
community's social, economic, environmental, and cultural needs.
Arbor Day Proclamation
Town of Westlake
Item # 2 – Citizen’s
Presentations and
recognitions
Town of Westlake
Proclamation
WHEREAS: in 1872 J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees;
and
WHEREAS: this holiday, called Arbor Day, was first observed with the planting
of more than a million trees in Nebraska; and
WHEREAS: Arbor Day is now observed throughout the nation and the world;
and
WHEREAS: trees are a renewable resource giving us paper, wood for our
homes, fuel for our fires and countless other wood products; and
WHEREAS: trees, wherever they are planted, are a source of joy and spiritual
renewal; and
NOW, THEREFORE, I, Laura Wheat, Mayor of the Town of Westlake, do
hereby proclaim April 20, 2013, as:
Arbor Day
in the Town of Westlake, Texas , and urge all citizens to celebrate Arbor Day and
to support efforts to protect our trees and woodlands, and I urge all citizens to plant
trees to gladden the heart and promote the well-being of this and future
generations.
IN WITNESS WHEREOF, I have
hereunto set my hand and caused the
official seal of the Town of Westlake,
Texas to be affixed this 25th day of
March, 2013.
_________________________________
Laura Wheat, Mayor
a. Consider approval of the minutes from the meeting held on December 3, 2012.
b. Consider approval of the minutes from the meeting held on December 7, 2012.
c. Consider approval of the minutes from the meeting held on February 25, 2013.
d. Consider approval of Ordinance 698, Expanding the School Zone.
e. Consider approval of Resolution 13-10, Appointing a member to the Historical
Preservation Society.
Town of Westlake
Item # 3 –
Discussion of
Consent items
Town Council Minutes
12/03/12
Page 1 of 3
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL SPECIAL MEETING
December 3, 2012
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Clif Cox, Carol
Langdon and David Levitan.
ABSENT: Rick Rennhack
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Assistant to the Town Manager Amanda DeGan, Finance Director
Debbie Piper, Planning and Development Director Eddie Edwards,
Facilities and Recreation Director Troy Meyer, Communications &
Community Affairs Director Ginger Awtry, and Management Intern
Alora Wachholz.
Special Session
1. CALL TO ORDER
Mayor Wheat called the meeting to order at 6:46 p.m.
2. PRESENTATION AND DISCUSSION REGARDING COMMUNITY SAFETY EFFORTS,
RECENT BURGLARY ACTIVITY, AND POLICE SERVICES.
Mayor Wheat addressed the residents on the burglary activity over the Thanksgiving
holiday and apologized for the recent events.
Town Manager Brymer provided an overview of the updates the Town has provided since
the Glenwyck Home Owners Association (HOA) meeting.
Assistant to the Town Manager DeGan provided an overview of the Glenwyck HOA
meeting, the timeline of burglaries and the communications which have been provided to
residents this past week by residential email blast and the Town’s website.
Town Staff and the Keller Police Department identified the following areas for
improvement:
Town Council Minutes
12/03/12
Page 2 of 3
- The Keller Police Department is determined to work with the HOAs on the best
practices on how to allocate coverage during holidays.
- Encourage residents to complete the police department vacation form when
traveling.
- Create and schedule a task meeting with various residents to address additional
safety items such as lighting, closing the park a dusk and other crime preventative
measures.
- Part 1 crimes, such as burglaries, will necessitate an immediate response and
notification to residents by municipal staff.
- Continue to encourage residents that the police department is available to assist
residents to implement new or additional options of securing their homes.
- Proactively looks for ways to address future safety concerns.
Keller Police Chief Mark Hafner, addressed the Council on the recent burglaries. Chief
Hanfer provided an overview of the number of burglaries, subdivisions affected, that the
department believes this group targeted an affluent community, the various options and
services that residents can implement to provide additional security for their residencies,
and the additional agencies that they are working with the department to solve these
recent burglaries.
3. CITIZEN PRESENTATIONS AND RECOGNITIONS
Mr. Mike Mauler, 1855 Broken Bend Drive, Westlake, stated his concerns regarding the
posting open meetings notification requirements, his thoughts that this type of event
constitutes an emergency and the amount of time that lapsed from the events and to
notification of residents.
Renee Hinterlong, 1700 Wisteria Way, Westlake, concerned regarding the night sky
ordinance and would like to know if the Council would consider amending the ordinance to
provide additional lighting in various areas.
Juan Fontanos, 1845 Broken Bend Drive, Westlake, commented on the reconciliation
regarding the call times, stated his concerns regarding these events, the impact on
residents, and that he would like the Town Council to make this a signature effort to
improve and restore security and confidence to the residents.
Allan Werst, 4035 Aspen Lane, Westlake, encouraged residents not to let their guard
down due to the fact they live in gated communities, to be diligent regarding their
surroundings and would like to see the Town Marshal’s car used for additional patrolling.
Chris Jeppesen, 2008 Wood Thrush Court, Westlake, concerned that the HOAs are not
communicating incident information; and asked what the Town and Keller Police
Department what has been done since the incidents reported in July.
Town Council Minutes
12/03/12
Page 3 of 3
Barbara Lekkos, 1109 Post Oak Place, Westlake, stated she is a victim and has not felt
safe since the burglaries and believes one reason she feels unsafe is due to the lighting
within the Town.
Rajai Trivedi, 2203 Vaquero Boulevard, asked what the Town and the police department
have planned to prevent these same types of events during the next holiday and future
plans to increase patrols.
Chief Hafner encouraged residents to call 911 and or the non-emergency numbers should
they have any concerns or see suspicious activity, encouraged residents to leave lights on
and submit vacation notifications to the police department.
Town Manager Brymer would like to set up a HOA and Town community task force to
address resident’s safety concerns and the police level of services provided by the Keller
Police Department.
4. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Langdon made a motion to adjourn the meeting.
Council Member Barrett seconded the motion. The motion carried
by a vote of 4-0.
Mayor Wheat adjourned the meeting at 7:47 p.m.
APPROVED BY THE TOWN COUNCIL ON MARCH 25, 2013.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
12/07/12
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MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL SPECIAL MEETING
December 7, 2012
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Clif Cox, Carol
Langdon, David Levitan and Rick Rennhack.
ABSENT:
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Assistant to the Town Manager Amanda DeGan, Finance Director
Debbie Piper, Planning and Development Director Eddie Edwards ,
Facilities and Recreation Director Troy Meyer, Communications &
Community Affairs Director Ginger Awtry, and Management Intern
Alora Wachholz.
Special Session
1. CALL TO ORDER
Mayor Wheat called the meeting to order at 4:12 p.m.
2. DISCUSSION AND POSSIBLE ACTION REGARDING LIGHTING AT GLENWYCK
PARK.
Facilities and Recreation Director Meyer and Assistant to the Town Manager DeGan
provided a presentation, map and overview of the lighting options for Glenwyck park.
Discussion ensued regarding the various types of motion sensors, the possibility of setting
park hours, installation of cameras within the park, costs of cameras and lighting, bollard
and pole lighting structures, the possibility of establishing lighting standards for parks, and
that a TASK force meeting has been set for next week.
Chief Mark Hafner provided an update on the actions the Keller Police Department have
taken such as officers have met with fifteen (15) homeowners to suggest how they may
improve their security, still working with victims, checking pawn shops daily, checking
Town Council Minutes
12/07/12
Page 2 of 2
license plates of all vehicles stopped in Westlake, trying to enhance facial recognitions of
the video tapes, and possibility of working with Tarrant County Crime Stoppers,
Direction from the Council for the current holiday season is to increase foot patrol, install
temporary lighting, contact and work with Glenwyck residents encouraging them to place
Christmas lights along fences that back up to the park.
3. EXECUTIVE SESSION
The Council convened into executive session at 5:02 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
Section 551.087: Deliberation Regarding Economic Development Negotiations – to
deliberate the offer of a financial or other incentive to a business prospect.
4. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 6:39 p.m., with Council Member Barrett absent.
5. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
- No Action Taken
6. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Cox made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 6:39 p.m.
APPROVED BY THE TOWN COUNCIL ON MARCH 25, 2013.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
02/25/13
Page 1 of 9
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
February 25, 2013
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Carol Langdon, David
Levitan and Rick Rennhack. Clif Cox arrived at 6:01 p.m.
ABSENT:
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Assistant to the Town Manager Amanda DeGan, Town Attorney
Stan Lowry, Finance Director Debbie Piper, Planning and
Development Director Eddie Edwards, Facilities and Recreation
Director Troy Meyer, Communications & Community Affairs
Director Ginger Awtry, Fire Chief Richard Whitten, Director of
Information Technology Jason Power, WA Administrative
Coordinator Ben Nibarger, and Primary Principal Rod Harding.
Workshop Session
1. CALL TO ORDER
Mayor Wheat called the workshop to order at 5:07 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE FEBRUARY 25, 2013, TOWN
COUNCIL REGULAR MEETING AGENDA.
No additional discussion.
Town Council Minutes
02/25/13
Page 2 of 9
4. REPORTS
a. Annual report from the Keller Police Department relative to police services for the
Town of Westlake.
Discussion ensued regarding the increase of Part I crimes, calls and stops.
5. DISCUSSION ITEMS
a. Overview of annual Comprehensive Annual Financial Report (CAFR) presented by
Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, for the fiscal year
ended September 30, 2012.
Mr. Greg Shropshire, Pattillo, Brown & Hill, L.L.P., provided an overview of the
audit.
Discussion ensued regarding GASB 34 and account practices, inflow and outflow
of resources, and the State retirement system.
b. Presentation regarding Presentation and discussion on Utility Rate Study.
Public Works Director Greenwood provided a presentation and overview of the
rate study, the existing and proposed rates, and this item will be on the March
Council agenda for action. Director Greenwood also introduced Carolyn
Marshall , independent contractor that performed the work for the Town.
Discussion ensued regarding the annual increase, the calculation model used by
Trinity River Authority, winter-averages, cost of testing meters, and the number
of customers.
Mayor Wheat stated that items c and d would be discussed during the regular meeting.
c. Discussion of Zoning Change Application Z-10-01-12 (Westlake Vellecito) and
Zoning Change Application Z-10-02-12 (Granada).
d. Discussion of the Status and Overview of the Comprehensive Plan Update
Process.
6. EXECUTIVE SESSION
The Council convened into executive session at 6:14 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
Town Council Minutes
02/25/13
Page 3 of 9
a. Section 551.087: Deliberation Regarding Economic Development Negotiations –
to deliberate the offer of a financial or other incentive to a business prospect.
b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Town of Westlake Certificate of Convenience & Necessity (CCN) for
water and sewer service.
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 7:34 p.m.
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action taken.
9. COUNCIL RECAP / STAFF DIRECTION
10. ADJOURNMENT
Mayor Wheat adjourned the workshop at 7:35 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the meeting to order at 7:35 p.m.
2. CITIZEN PRESENTATIONS AND RECOGNITIONS
No one addressed the Council.
3. CONSENT AGENDA
a. Consider approval of the minutes from the meeting held on January 28, 2013.
b. Consider approval of the minutes from the Joint meeting held on February 4,
2013.
c. Consider approval of Resolution 13-04, Approving a Contract with Denton
County for the May 11, 2013, Election.
Town Council Minutes
02/25/13
Page 4 of 9
d. Consider approval of Resolution 13-05, Accepting the Annual Comprehensive
Annual Financial Report (CAFR) presented by Pattillo, Brown & Hill, L.L.P.,
Certified Public Accountants, for the fiscal year ended September 30, 2012.
e. Consider approval of Resolution 13-06, Approving an Economic Development
Agreement Between the Town of Westlake and the Marriott Solana Hotel.
MOTION: Council Member Langdon made a motion to approve the consent
agenda. Council Member Barrett seconded the motion. The motion
carried by a vote of 5-0.
4. CONSIDERATION OF RESOLUTION 13-07, DIRECTING PUBLICATION OF
NOTICE OF INTENTION TO ISSUE COMBINATION TAX AND REVENUE
CERTIFICATES OF OBLIGATION IN THE AMOUNT OF $9.5 MILLION FOR
WESTLAKE ACADEMY EXPANSION AND A PORTION OF THE GROUND STORAGE
TANK PROJECT.
Finance Director Piper provided an overview of the notice of intent.
Mr. Tom Lawrence, Lawrence Financial Consulting L.L.C., provided an overview of the
combination tax and revenue certificates of obligation.
The Town Council will conduct a special meeting on April 2, 2013, at 6:30 p.m., to
consider approval of this item.
MOTION: Council Member Cox made a motion to table Resolution 13-07.
Council Member Langdon seconded the motion. The motion carried
by a vote of 5-0.
5. CONTINUE THE PUBLIC HEARING AND CONSIDERATION ORDINANCE 690,
AMENDING THE COMPREHENSIVE PLAN “LAND USE MAP”.
Mayor Wheat asked that they conduct the staff presentations and then the developer’s
presentations for both items 5 and 7 of the agenda.
Development Director Edwards provided a presentation and overview of the
Comprehensive Plan amendment.
Town Manager Brymer provided a presentation and overview of the Zoning Change
amendment as proposed.
Development Director Edwards provided a summary of the changes made to the zoning
Ordinance 693.
Town Council Minutes
02/25/13
Page 5 of 9
Discussion ensued regarding the Tree Preservation Ordinance, architectural review
committee, set-backs regarding the current commercial zoning requirements, discretion
regarding curb cuts, roadways, design standards, Town services impact analysis, and
taxable revenue.
Bobby Dollak, Engineer Consultants, Inc., provided a presentation and overview of the
proposed residential development.
Discussion ensued regarding the phases of the development, signage, peak hours of
traffic, and perimeter landscaping.
Mayor opened the public hearing for both items 5 and 6 of the agenda.
Larry Holden, 2211 Cedar Elm Terrace, spoke in favor of the proposed subdivision stating
he feels that the development will be beautiful and he does not believe commercial would
be suited for that area.
Gary Briggs, 2313 Cedar Elm Terrace, spoke in favor of the proposed subdivision stating
there is not a home built in Vaquero that does not have an exception to the design
guidelines.
Scott Simmons, 4325 Glenwood Avenue, Dallas, spoke in favor of the proposed
subdivision, stating that the developer has done a great job regarding the traffic flow off
of Dove Road but is concerned with some lot sizes and believes there is a better location
for the Fire Department’s emergency access into the subdivision.
Scott Bradley, 1 Paigebrooke, spoke in opposition of the proposed subdivision asking
questions regarding the property and sales tax collection. He favors office park zoning.
Jim Carter, 1005 Road Runner Road, Bartonville, spoke in favor of the proposed
subdivision acknowledging that the property has been vacant for approximately thirty (30)
years.
Roland Arthur, 1755 West Dove Road, spoke in opposition of the proposed subdivision
stating his concerns regarding the buffer adjacent to his property.
BeAnn Arthur, 1755 West Dove Road, spoke in opposition of the proposed subdivision
stating that 20% of the home owners are in opposition of the development, and the need
for less homes in order to maintain the green space.
Terry Horton, 2201 Cedar Elm, spoke in favor of the proposed subdivision thanking the
staff and commission for their efforts to ensure the Town maintains is beauty.
Alesa Belvedere, 13348 Thornton Drive, spoke in favor of the proposed subdivision,
stating she prefers a residential development rather than commercial and that she sees
value in the proposed subdivision.
Town Council Minutes
02/25/13
Page 6 of 9
Andrew Kuster, 1803 Shady Grove Court, spoke in opposition of the proposed subdivision,
supporting the current office zoning and that he would like the lots and open space to be
increased.
James Orr, 2005 Brazos Court, stated he believes that a residential subdivision would fit
well with the current subdivisions and with the design guidelines it would make it
unreasonable to build a cheap home. He also commended the developer for adjusting the
development based on the recommendations of the community.
Bob Timmerman, 5925 Mahotea Boone Trail, stated his disappointed in the information
presented and that he does not believe this subdivision is on the same level as other
developments. Therefore, he is not in favor of the current development.
Mike Pacillio, 2209 Vaquero Estates Blvd., spoke in favor of the proposed subdivision
commending the staff for their efforts, believes we will be pleasantly surprised that the
homes will add value to the community, and the public will not know the number of
homes or square footage but we see the exterior of the subdivision.
Tommy Cunningham, 3700 Scenic Drive, Flower Mound, spoke in favor of the proposed
subdivision, feeling that it will provide an opportunity for others to move in to the
community, increasing Westlake student enrollment at the Academy, and appreciates that
the open space is available for public use.
Neil McNabnay, 1815 Broken Bend, stated he was surprised that there are several
Hillwood properties which allow for approximately 500 single family homes and wonders
why there has not been any additional discussions regarding the existing entitlements of
current property owners.
Mayor Wheat asked for a motion to close the public hearing for both items 5 and 7 of the
agenda.
MOTION: Council Member Langdon made a motion to close the public
hearing. Council Member Levitan seconded the motion. The
motion carried by a vote of 5-0.
Mayor Wheat recessed the meeting at 9:28 p.m.
Mayor Wheat reconvened the meeting at 10:14 p.m.
Discussion regarding vested rights, set-backs, drainage, the distance of the property line
from FM 1938 to the proposed subdivision wall, the impact to the Academy, clarification of
the Vaquero design standards, and deed restrictions.
Mayor Wheat adjourned the meeting at 10:37 p.m., to convene into Executive Session
pursuant to Section 551.071 Consultation with Attorney - to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or other legal
Town Council Minutes
02/25/13
Page 7 of 9
matters not related directly to litigation or settlement. Pending or contemplated litigation
and settlement offers include but are not limited to the following: regarding Item 7 of the
agenda.
Mayor Wheat reconvened the meeting at 10: 56 p.m.
No action taken from Executive Session.
MOTION: Council Member Cox made a motion to approve Ordinance 690
and Ordinance 693, amending the penalty fee from $500.00 to
$2,000.00 in Ordinance 693. Council Member Barrett seconded
the motion. The motion carried by a vote of 5-0.
The applicant has requested item #6 be pulled from the agenda for further discussion.
There will be no action taken on this item.
6. CONTINUE THE PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 692
FOR APPROVAL OF AN ORDINANCE AMENDING THE PERMITTED USES AND
DEVELOPMENT REGULATIONS OF PLANNING DISTRICT 1-2 (PD1-2)
INCLUDING DEVELOPMENT GUIDELINES, DESIGN ST ANDARDS, ROADWAY
DESIGN STANDARDS, RESIDENTIAL DEVELOPMENT STANDARDS, SIGNAGE
STANDARDS, AND THE CONCEPT PLAN WITH PHASING IDENTIFIED FOR PD1-2
TO ALLOW FOR A MIXED USE “VILLAGE” PLANNED DEVELOPMENT ON AN 85
ACRE (APPROX.) TRACT LOCATED AT THE NORTHEAST CORNER OF FM 1938
(DAVIS BLVD) AND SOLANA BOULEVARD.
Mayor Wheat opened the public hearing.
No one addressed the Council.
MOTION: Council Member Langdon made a motion to close the public
hearing. Council Member Levitan seconded the motion. The
motion carried by a vote of 5-0.
Town Manager Brymer stated that the developer would conduct design charrette meetings
allowing residents to discuss design ideas and uses for the proposed mixed use
development on the corner of Highway 114 and FM 1938 Davis Boulevard. The
developers meetings will be held at Town Hall.
No Action taken.
7. CONTINUE THE PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 693,
FOR APPROVAL OF AN ORDINANCE AMENDING THE PERMITTED USES AND
DEVELOPMENT REGULATIONS OF PLANNING DISTRICT 1-3 (PD1-3)
Town Council Minutes
02/25/13
Page 8 of 9
INCLUDING PERMITTED USE REGULATIONS AND RESIDENTIAL DEVELOPMENT
STANDARDS INCLUDING HEIGHT, LOT SIZE, BUILDING LINES, BUILDING
DESIGN, MINIMUM FLOOR AREA, LANDSCAPING, DRAINAGE, CONCEPT PLAN,
AND OTHER DEVELOPMENT STANDARDS FOR SAID PD1-3 TO ALLOW FOR A
SINGLE-FAMILY RESIDENTIAL DEVELOPMENT ON AN 84 ACRE (APPROX.)
TRACT LOCATED AT THE NORTHEAST CORNER OF FM 1938 (DAVIS BLVD) AND
DOVE ROAD.
MOTION: Listed under item 5 of the minutes.
8. DISCUSSION AND CONSIDERATION OF RESOLUTION 13-08, APPROVING A
WESTLAKE ACADEMY CAMPUS DEVELOPMENT PLAN (PHASE I) ADDING A
CAFETORIUM, THREE-STORY SECONDARY CLASSROOM BUILDING, AND A
FIELDHOUSE.
Troy Meyer provided a presentation of the proposed development plan.
MOTION: Council Member Rennhack made a motion to approve Resolution
13-08. Council Member Langdon seconded the motion. The
motion carried by a vote of 5-0.
9. EXECUTIVE SESSION
The Council convened into executive session at 11:01 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087: Deliberation Regarding Economic Development Negotiations –
to deliberate the offer of a financial or other incentive to a business prospect.
b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Town of Westlake Certificate of Convenience & Necessity (CCN) for
water and sewer service.
10. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 11:27 p.m.
Town Council Minutes
02/25/13
Page 9 of 9
11. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
MOTION: Council Member Rennhack made a motion to approve Resolution
13-09, Approving an Economic Development Agreement with
Centurion, Inc. (Centurion) related to Centurion’s Development
known as Granada. Council Member Levitan seconded the motion.
The motion carried by a vote of 5-0.
12. FUTURE AGENDA ITEMS
- None
13. STRATEGIC ISSUES CALENDAR
14. COUNCIL CALENDAR
15. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Cox seconded the motion. The motion carried by
a vote of 5-0.
Mayor Wheat adjourned the meeting at 11:28 p.m.
APPROVED BY THE TOWN COUNCIL ON MARCH 25, 2013.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, March 25, 2013
TOPIC: Consider amending Chapter 90, Traffic and Vehicles, Section 80, of the Town of
Westlake Code of Ordinances to change the established school zone distance from
Westlake Academy southern boundary.
STAFF CONTACT: Jarrod Greenwood, Director of Public Works
DECISION POINTS
Start Date Completion Date
Timeframe: March 25, 2013 March 25, 2013
Funding: Amount - 0T Status- Funded Source- N/A
Decision Alignment
, VVM Perspective Desired Outcome
Sense of Place Customer Focus CF.Promote Community Health,
Safety & Welfare
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
Council adopted Ordinance 441, later amending the school zone times by Ordinance 483, that
identifies the limits and the posted times for the school zone on Ottinger Road adjacent to
Westlake Academy at the August 25, 2003 Town Council meeting.
The proposed amendment to the Code of Ordinances will increase the distance from 300’ to 600’
from Westlake Academy’s southern property line. This amendment is necessary due to the
relocation of the northbound school zone flasher to accommodate the installation of the trail and
crosswalk approximately 300’ from the original location. The proposed ordinance does not
change the current school zone times.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Staff recommends approval
ATTACHMENTS
Ordinance 698
Page 1 of 2
TOWN OF WESTLAKE
ORDINANCE NO. 698
AMENDING TOWN OF WESTLAKE CODE OF ORDINANCES, CHAPTER 90,
TRAFFIC AND VEHICLES, SECTION 80; TO CHANGE THE ESTABLISHED
SCHOOL ZONE DISTANCE; PROVIDING A PENALTY CLAUSE; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, Sections 545.356 and 545.357 of the Texas Transportation Code, provide
That whenever the governing body of a City, under the provisions of the code, determines and
declares a reasonable and safe prima facie speed limit on the street or streets, including the prima
facie speed limit near a public elementary or secondary school (as defined by the Texas
Education Code) by the passage of an ordinance, which shall be effective when appropriate signs
giving notice thereof are erected at the intersection or other place or part of the street or highway;
and
WHEREAS, The Town of Westlake Town Council desires to amend the Town of
Westlake code of Ordinance by changing the published school zone distance; and
WHEREAS, The Town Council of the Town of Westlake finds that the amendment set
forth to the school zone distance is in the best interests of the Town of Westlake and Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: All matters stated in the Recitals above are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That 441, Chapter 90, traffic and Vehicles, Section 80 of the Town of
Westlake Code of Ordinances, as amended, is hereby amended to read as follows:
(a) Westlake Academy:
20 miles per hour on J.T. Ottinger Road from 600 feet south of the Westlake Academy
property line to 300 feet north of the Westlake Academy property line, during the posted
times of:
7:45 a.m. – 8:45 a.m.
2:30 p.m. – 4:00 p.m.
Ordinance 698
Page 2 of 2
The maximum legal speed limit stated herein for this specified section of J.T.
Ottinger Road shall be in effect on school attendance days and at the times listed; and, at
all other times, the maximum legal speed limit shall remain at thirty (30) miles per hour
or at the maximum speed limit established by law.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 25TH DAY OF MARCH, 2013.
_________________________________________
Laura Wheat, Mayor
ATTEST:
___________________________ __________________________________
Kelly Edwards, Town Secretary Tom Brymer, Town Manager
APPROVED AS TO FORM:
___________________________
L. Stanton Lowry, Town Attorney
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, March 25, 2013
TOPIC: Consider approval of Resolution Appointing a member to the Westlake
Historical Preservation Society.
STAFF CONTACT: Kelly Edwards, Town Secretary
DECISION POINTS
Start Date Completion Date
Timeframe: March 25, 2013 March 25, 2013
Effective immediately if approved.
Funding: Amount - $0.00 Status- Funded Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
Currently the board has three (3) vacancies and would like to appoint Ms. Brewster.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Appoint the applicant per the request of the Board.
ATTACHMENTS
Application and Resolution
Resolution 13-10
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 13-10
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
APPOINTING A MEMBER TO THE WESTLAKE HISTORICAL PRESERVATION SOCIETY
BOARD.
WHEREAS, Currently, a vacancy exist on the Westlake Historical Preservation Society board;
and
WHEREAS, the Town Council has received an application for consideration of appointment;
and
WHEREAS, the meeting at which this Resolution was considered was open to the public as
required by law, and public notice of th e time, place, and subject of the meeting has been given in
accordance with Chapter 551, Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council of the Town of Westlake does hereby appoint the
following individual to serve as a member of the Westlake Historical Preservation Society board for the
term noted below:
Wanda Brewster - term expiring June 2015.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any
court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the
Council hereby determines that it would have adopted this Resolution without the invalid provision.
Resolution 13-10
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of passage.
PASSED AND APPROVED ON THIS 25th DAY OF MARCH 2013.
___________________________________
Laura Wheat, Mayor
ATTEST:
________________________________ ________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
_________________________________
L. Stanton Lowry, Town Attorney
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Town Council Meeting
Monday, March 25, 2013
TOPIC: Consider approval of Ordinance amending Water and Wastewater Rate
and Fee Schedule, and repealing Ordinance 659.
STAFF CONTACT: Jarrod Greenwood, Director of Public Works
DECISION POINTS
Start Date Completion Date
Timeframe: January 28, 2013 March 25, 2013
Funding: Amount - 0T Status- N/A Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance
Financial
Stewardship FS.Sustain Fiscal Health
Strategic Issue Outcome
Strategy Staff Action
Fiscal Stewardship &
Organizational
Effectiveness
1. Existing
Infrastructure
Reinvestment
(Current Assets)
SA 05.4: Financial Policy
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
The current utility rates and structure were adopted in June 2011 and adjusted for rate increases
(pass-through) from the City of Fort Worth, our wholesale water provider, and Trinity River
Authority, our wholesale wastewater provider.
Over the last few month’s Town staff has provided Council and residents with information
related to the recently completed comprehensive rate study. The purpose of the study is to
determine whether the Utility Fund is accomplishing full recovery of cost of services while
maintaining an appropriate fund reserve balance in accordance with the Town’s adopted
Financial Policy.
The study concluded that projected water revenues will be under-performing by -3% and sewer
revenues will be under performing by -23%.
In an effort to provide t ransparency and advance notice to our residents Staff provided a Position
Paper at the January 28th Council meeting, included a link to the paper in the Westlake Wire, and
posted the paper on the Town’s website, as well as, providing a rate study presentation to
Council at the February 25th meeting.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Staff recommends approval
ATTACHMENTS
Existing and Proposed Rate and Fee Schedule
Ordinance
Existing and Proposed 2013 Water/Wastewater Rate and Fee Schedule rev. 3/25/2013
Existing and Proposed
Rate and Fee Schedule
Base Service Charges
Existing Proposed
Residential Commercial Residential Commercial
Meter
Size Water Sewer Water Sewer
Meter
Size Water Sewer Water Sewer
3/4" $42 $33 $42 $33 3/4" $42 $33 $46 $40
1" $70 $60 $70 $60 1" $70 $60 $77 $72
1 1/2" $140 $115 $140 $115 1 1/2" $140 $115 $154 $138
2" $224 $187 $224 $187 2" $224 $187 $246 $224
3" $490 $405 $490 $405 3" $490 $405 $539 $486
4" $882 $693 $882 $693 4" $882 $693 $970 $832
6" $1,650 $1,450 $3,500 $1,450 6" $1,650 $1,450 $3,850 $1,600
8" $2,400 $2,100 $4,400 $2,100 8" $2,400 $2,100 $4,840 $2,310
Existing Proposed
Residential
Commercial Residential
Commercial
Volume
(gallons)
Water
Sewer
FRAC
Water Water
Sewer
Volume
(gallons)
Water
Sewer
FRAC
Water Water
Sewer
0 - 2,000 $3.27 $0.00 $17.73 $3.27 $4.00 0 - 2,000 $3.27 $0.00 $16.02 $3.60 $5.82
2,001 -
20,000 $3.27 $4.00 $17.73 $3.27 $4.00
2,001 -
20,000 $3.27 $4.85 $16.02 $3.60 $5.82
20,001 -
40,000 $4.05 $4.00 $17.73 $4.05 $4.00
20,001 -
100,000 $4.05 $4.85 $16.02 $4.46 $5.82
40,001 -
400,000 $5.01 $4.00 $17.73 $5.01 $4.00
100,001 -
400,000 $5.01 $4.85 $16.02 $5.51 $5.82
over
400,000 $6.22 $4.00 $17.73 $6.22 $4.00
over
400,000 $6.22 $4.85 $16.02 $6.84 $5.82
Volume Charge Rate per
1,000 gallons
Existing and Proposed 2013 Water/Wastewater Rate and Fee Schedule rev. 3/25/2013
Deposits
Existing Proposed
Residential Commercial Residential Commercial
Meter
Size Water Sewer Water Sewer
Meter
Size Water Sewer Water Sewer
3/4" $90 $60 $75 $60 3/4" $200 $150 $200 $150
1" $150 $100 $100 $100 1" $250 $200 $250 $200
1 1/2" $300 $200 $250 $200 1 1/2" $300 $250 $300 $250
2" $480 $320 $500 $320 2" $500 $320 $500 $320
3" $1,050 $700 $1,000 $700 3" $1,000 $700 $1,000 $700
4" $1,800 $1,200 $2,500 $1,200 4" $1,800 $1,200 $1,800 $1,200
6" $3,750 $2,500 $3,500 $2,500 6" $3,750 $2,500 $3,750 $2,500
8" $5,400 $3,600 $5,000 $3,600 8" $5,400 $3,600 $5,400 $3,600
Tap Fees
Existing
Proposed
Water Connection
Minimum Service
Tap Fee**
Water Connection
Minimum Service
Tap Fee**
Meter Size
Existing
Service Line Tap Fee
Street
Cut/Bore
Meter Size
Existing
Service Line Tap Fee
Street
Cut/Bore
3/4" $550 $900 $900
3/4" $600 $1,100 $1,100
1" $575 $1,200 $1,100
1" $650 $1,250 $1,200
1 1/2" $775 $1,400 $1,275
1 1/2" $875 $1,750 $1,300
2" Disc $965 $2,200 $1,400
2" Disc $1,100 $2,400 $1,400
Sewer Connection
Minimum Service
Tap Fee
Sewer Connection
Minimum Service
Tap Fee**
Depth
Existing
Service Line Tap Fee
Street
Cut/Bore
Depth
Existing
Service Line Tap Fee
Street
Cut/Bore
0 - 6 feet $450 $450 $800
0 - 6 feet $450 $450 $1,100
6 - 12
feet $450 $750 $1,200
6 - 12 feet $450 $750 $1,200
12 - 18
feet $450 $1,050 $1,600
12 - 18 feet $450 $1,050 $1,600
** 2" Compound & larger, or unusual installation conditions,
fee to be actual cost to Town plus 10%. Tap fees for
connection installed by Town will be added to meter set fees.
** 2" Compound & larger, trench safety, or unusual
installation conditions, fee to be actual cost to Town plus 10%.
Tap fees for connection installed by Town will be added to
meter set fees.
Does not include City of Fort Worth water or other impact
fees.
Does not include City of Fort Worth water or other impact
fees.
Ordinance 699
Page 1 of 5
TOWN OF WESTLAKE
ORDINANCE NO. 699
AN ORDINANCE OF THE TOWN OF WESTLAKE ESTABLISHING A NEW WATER AND
WASTEWATER RATE AND FEE SCHEDULE; REPEALING ORDINANCE 659 IN ITS
ENTIRETY; PROVIDING A PENALTY; PROVIDING A CUMULATIVE CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Town Council of the Town of Westlake finds the provision of water
and wastewater services throughout the Town of Westlake, Texas, (the “Town”) is of vital
importance to the health, safety and welfare of the citizens of the Town; and
WHEREAS, the Town Council of the Town of Westlake finds the proposed Water and
Wastewater rate and fee schedule provides full recovery of cost of services while maintaining
an appropriate fund reserve balance in accordance with the Town’s adopted Financial Policy;
and
WHEREAS, the Town Council repeals Ordinance 659 in its entirety to consolidate the
Water and Wastewater rate and fee schedule; and
WHEREAS, upon the recommendation of the Public Works Department, the Town
Council of the Town of Westlake, Texas, is of the opinion that it is in the best interests of the
Town and its citizens that the proposed Water and Wastewater rates should be approved
and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and
correct and are incorporated herein as if copied in their entirety.
SECTION 2: That That the Town Council does hereby approve the Water and
Wastewater rate and tap fee schedule as shown on Exhibit “A” hereto, which said exhibit is
hereby incorporated in its entirety as if fully set forth.
SECTION 3: That all provisions of this ordinance shall remain in full force and
effect.
SECTION 4: That this Ordinance shall be cumulative of all other Town Ordinances
and all other provisions of other Ordinances adopted by the Town which are inconsistent
with the terms or provisions of this Ordinance are hereby repealed.
Ordinance 699
Page 2 of 5
SECTION 5: That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Code of
Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not
to exceed the sum of five hundred dollars ($500.00) for each offense. Each day that a
violation is permitted to exist shall constitute a separate offense.
SECTION 6: It is hereby declared to be the intention of the Town Council of the
Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance
are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance
shall be declared legally invalid or unconstitutional by the valid judgment or decree of any
court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any
of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since
the same would have been enacted by the Town Council of the Town of Westlake without
the incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase,
sentence, paragraph or section.
SECTION 7: This ordinance shall take effect immediately from and after its passage
as the law in such case provides.
PASSED AND APPROVED ON THIS 25th DAY OF MARCH 2013.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Ordinance 699
Page 3 of 5
Exhibit A
EFFECTIVE MARCH 25, 2013
Base Service Charges
Residential Commercial
Meter Size Water Sewer Water Sewer
3/4" $42 $33 $46 $40
1" $70 $60 $77 $72
1 1/2" $140 $115 $154 $138
2" $224 $187 $246 $224
3" $490 $405 $539 $486
4" $882 $693 $970 $832
6" $1,650 $1,450 $3,850 $1,600
8" $2,400 $2,100 $4,840 $2,310
Volume Charge Rate Per 1,000 gallons
Residential Commercial
Volume
(gallons) Water Sewer Water FRAC Water Sewer
0-2,000 $3.27 $0.00 $3.60 $16.02 $5.82
2,001 -
20,000 $3.27 $4.85 $3.60 $16.02 $5.82
20,001 -
100,000 $4.05 $4.85 $4.46 $16.02 $5.82
100,001 -
400,000 $5.01 $4.85 $5.51 $16.02 $5.82
over
400,000 $6.22 $4.85 $6.84 $16.02 $5.82
Ordinance 699
Page 4 of 5
Deposits
Residential Commercial
Meter Size Water Sewer Water Sewer
3/4" $200 $150 $200 $150
1" $250 $200 $250 $200
1 1/2" $300 $250 $300 $250
2" $500 $320 $500 $320
3" $1,000 $700 $1,000 $700
4" $1,800 $1,200 $1,800 $1,200
6" $3,750 $2,500 $3,750 $2,500
8" $5,400 $3,600 $5,400 $3,600
Tap Fees
Water Connection Minimum Service Tap Fee**
Meter Size
Existing
Service Line Tap Fee Street Cut/Bore
3/4" $600 $1,100 $1,100
1" $650 $1,250 $1,200
1 1/2" $875 $1,750 $1,300
2" Disc $1,100 $2,400 $1,400
Sewer Connection Minimum Service Tap Fee**
Depth
Existing
Service Line Tap Fee Street Cut/Bore
0 - 6 feet $450 $450 $1,100
6 - 12 feet $450 $750 $1,200
12 - 18 feet $450 $1,050 $1,600
2" Compound & larger, or unusual installation conditions, fee to be actual cost to Town plus 10%.
**Tap fees for connection installed by Town will be actual cost to Town plus 10%.
Does not include City of Fort Worth water or other impact fees.
Ordinance 699
Page 5 of 5
2013 Gas Well Water Rate Model
Assumptions
Usage Volume = 5,000,000 gallons Total assumed usage per well
Usage Period = 10 days Assumed time frame for drilling & Fracing
Probability of Peak Period = 2/3 Peaks are assumed to only occur in the "summer"
months Jun-Aug
Affected years = 1.5
Assumed Current Annual
Effect (MGD) FW Rate Effect
Max Day 0.5 114,398.00 $65,668.50
Max Hour 0.020833333 30,616.00 $ 724.06
Potential annual effect $66,392.56
per 1,000 gallons / 5,000
Probability 2/3
Affected years x 1.5
Rate of use effect $ 11.57
Base cost + $ 4.45
Proposed Rate $16.02 per 1000 gals. rev. 3/25/13
EXECUTIVE SESSION
a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town of Westlake
Item # 5 –
Executive Session
Town of Westlake
Item # 6 – Reconvene
Meeting
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town of Westlake
Item # 7 – Take any
Necessary Action, if
necessary
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
- None
Town of Westlake
Item #8 - Future
Agenda Items
Strategic Issue March – 2013 April – 2013 May – 2013 June - 2013 July - 2013 August - 2013
Capital Investment
MOVED FROM NOVEMBER
• Feasibility study for
water/sewer impact
fees – Tentative (pg.
10, SA 3.1)
Fiscal Stewardship &
Organizational
Effectiveness
MOVED FROM JANUARY
• Report on
business incentive
opportunities (pg.
11, SA 6.2)
Human Resources
(Employee Investment)
Comprehensive
Planning and
Management of Natural
Resources
• Review land use plan
relative to future growth
and financial
sustainability (pg. 12, SA
9.B.2)
• Draft master plans
according to approved
Comp plan (pg. 12, SA 9.C.1)
• Review existing
ordinances w/Comp plan
(pg. 12, SA 9.D.1)
• Compare/contrast
programs relative to
surrounding
communities – ‘best
practices’ on
environmental and
conservation (pg. 13,
SA 10.2)
Public Safety and
Emergency
Preparedness
MOVED FROM DECEMBER
• Review Town&
Academy SOP’s and
emergency plans to
maintain readiness
(pg. 13, SA 12.2)
• Inventory &
identify availability
of recommended
EOC components
(pg. 13, SA 12.3)
Updated 03/18/13
COUNCIL CALENDAR
o BOT Workshop & Meeting; April 2, 2013; 5:00 & 6:00 pm
o Special Town Council Meeting; April 2, 2013; 6:30 pm
o New Resident Reception; April 3, 2013; 7:00 pm
Home of Mayor Laura & Doug Wheat
o MasterWorks Free Concert Series begins in April; Concert every Thursday evening
April 4 is our first one; begins at 6:00 pm for one hour; Solana Village
Circle Courtyard; Johnny D & the Doo-Wops, Old time Rock and Roll
o Alliance Development Forum - hosted by Metroport Chamber & 6 Member Cities
for Regional Promotion & Development; DFW Marriott Hotel @
Championship Circle; April 5, 2013; 11:00 am – 1:00 pm
o WHPS Historical Marker Dedication – Possum Trot School Site: Westlake’s passion
for Education Excellence – from Past to Present; April 6, 2013;
2:00 PM; WA campus-north, covered walkway
o MasterWorks Free Concert; Thursday, April 11, 2013 at 6:00 pm
BluPrint, Jazz/R&B sound
o MasterWorks Free Concert; Thursday, April 18, 2013 at 6:00 pm
Havana NRG, high energy Salsa/Latin band
o Westlake’s Annual Arbor Day
Saturday, April 20, 2013 from 3-7:00 pm; Glenwyck Farms Park
o Last MasterWorks Concert; Thursday, April 25, 2013 at 6:00 pm
Vocal Trash, a “Stomp” type band with recycling message
o Town Council Workshop & Meeting; Monday, April 22, 2013
o Westlake Employee Annual Awards & Family Picnic
Saturday, April 27, 2013; 4-8 pm; Circle R Ranch in Flower Mound
O Vaquero Neighborhood Meeting; Monday, April 29, 2013;
7:00 pm at home of Jason & Jo Keen
Town of Westlake
Item # 10 –
Council Calendar
Town of Westlake
Item # 11 –
Adjournment
Back up material has not
been provided for this item.