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Home My WebLink About09-22-14 TC Min MINUTES OF THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING September 2 , 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Rick Rennhack, and Wayne Stoltenberg. ABSENT: Alesa Belvedere and Carol Langdon OTHERS ESE T: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town Attorney L. Stanton Lowry, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Fire Chief Richard Whitten, Planning and Development Director Eddie Edwards, Director of Public Works Jarrod Greenwood, Director of HR & Administrative Services Todd Wood, Director of Information & Technology Jason Power, Communications &Community Affairs Director Ginger Awtry, and Susan McFarland, Communications Specialist. Work 1 . CALL TO ORDER Mayor Wheat called the work session to order at 5:21 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. Town Council Minutes 09/22/14 Page 1 of 8 3. REVIEW OF CONSENT ITEMS FOR THE SEPTEMBER , 2014, TOWN COUNCIL ET AGENDA. Mayor Wheat introduced Mrs. Liz Garvin to the Council. Mrs. Garvin applied for the vacancy on the Planning and Zoning Commission. 4. EXECUTIVE S The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.074(x)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager S. RECONVENE MEETING . TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. DISCUSSION ITEMS a. Discussion regarding Amending Westlake Drought Contingency, Water Conservation, and Landscape Ordinances. Director Greenwood provided a presentation and overview of a proposed amendment to the Landscaping ordinance coinciding with the Drought Contingency and Water Conservation amendments listed on the Consent agenda. Discussion ensued regarding any possible incentives and the percentage of water used for landscaping verses the dwelling. b. Discussion regarding the current and proposed Economic Incentive Agreement with the Marriott Solana. Mr. Todd Winch, Marriott Solana, provided a presentation and overview of the proposed economic development partnership. Discussion ensued regarding average per room, reducing the crews business, and the Friends and Family rate. Town Council Minutes 04/22/14 Page 2 of 8 c. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). Director Greenwood provided an update regarding the landscaping and stone wall and the installation of utilities, duct bank. He stated that paving should be completed in a few weeks and then they will begin installing landscaping along Dove and FM 1938 Davis Boulevard. Director Edwards provided an update regarding Entrada, meetings taking place with the new property owners Blackstone and developer, Planned Improvement District (PID) discussions, and Mr. Moayedi's involvement with the development. d. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Director Meyer provided an update regarding the opening of the Fieldhouse. e. Discussion Regarding Various Advisory Boards and the Number of Auxiliary Boards. Town Manager Brymer provided an overview the item. Discussion ensued regarding the how to keep advisory boards engaged, recruitment for those boards, direction/mission statements, funding sources for public art, and residential participation. 8. EXECUTIVE SESSION The Council convened into executive session at 6:39 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter Town Council Minutes 09/22/14 Page 3 of 8 including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 9. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:32 p.m. 1 . TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 1. COUNCIL RECAP / STAFF DIRECTION Report from the Historical Board. Council recruiting of residents to serve on advisory boards specifically Public Arts. Create a standing item for discussion regarding advisory boards. 1 . ADJOURNMENT Mayor Wheat adjourned the work session at 7:32 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 7:32 p.m. . CITIZEN E T T RECOGNITIONS No one addressed the Council. 3. CONSENT AGENDA a. Consider approval of the minutes from the August 25, 2014, meeting. Town Council Minutes 09/22/14 Page 4 of 8 b. Consider approval of Resolution 14-29, Appointing a new member to the Planning &Zoning Commission. c. Consider approval of Resolution 14-30, Appointing a new member to the Westlake Academy Foundation. d. Consider approval of Resolution 1 -3 , Adopting the Balanced Scorecard Poster Board containing the vision, values, and mission statements, the strategy map, performance measures and strategic initiatives. e. Consider approval of Resolution 14- 2, Approving an Economic Incentive Agreement with the Marriott Solana f. Consider approval of Resolution 14- , Authorizing the Town Manager to execute a Change Order to increase the contract time of the 1 MG Ground Storage Tank project with RAMA General Contracting by 41 working days. g. Consider approval of Ordinance 734, Amending Chapter 98, Vegetation, Article III, Landscape Requirements, Section 98-83, Sub-Section (C) Irrigation Conservation. h. Consider approval of Ordinance 735, Amending Chapter 94, Utilities, Article II, Water and Wastewater, Section 94-33, Drought Contingency. MOTION: Council Member Stoltenberg made a motion to approve consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. . CONDUCT A PUBLIC HEARING AND CONSIDERATION OF OR I A C 7 , REGARDING AN AMENDMENT TO ORDINANCE 693, DEVELOPED AS A RESIDENTIAL SUBDIVISION COMMONLY KNOWN AS GRANADA, LOCATED T THE SOUTHEAST CO AVIS BLVD. AND S LA A BLVD. TO CHANGE THE DEVELOPMENT STANDARDS BY REDUCING THE SIDE YARD SETBACKS TWENTY FROM FEET (2 ) TO FIFTEE (15) FEET TO ACCOMMODATE HOMES WITH LARGER FIRST FLOOR FOOTPRINTS. Director Edwards provided an overview of the item. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. Council Member Stoltenberg made a motion to approve Ordinance 736. Council Member Rennhack seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes 09/22/14 Page 5 of 8 5. CT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 737, REVISING THE BUDGET FOR THE 2013-2014 FISCAL YEAR; ADOPTING THE BUDGET FOR THE TOWN OF WESTLAKE, TEXAS FOR THE FISCAL YEAR BEGINNING CT 1, 2014 AND ENDING SEPTEMBER 3 , 2015 INCLUDING INVESTMENT LICY, FISCAL AND BUDGETARY POLICIES, ST CT , COMMITTED S E FUND BALANCES; P VI I G AUTHORIZATION TO THE TOWN MANGER TO APPROVE P I TE FUNDS UP T $25,000. Assistant Town Manager DeGan and Director Piper provided a presentation and overview of the item. Discussion ensued regarding the issuance of bonds to fund the Fort Worth water department extension of a transmission line, property tax, forecasting revenues, protesting of property taxes, and future tax abatements. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Barrett made a motion to approve Ordinance 737. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 3-0. 6. CONSIDERATION AND DISCUSSI A CE 738, LEVYING TAXES T E ASSESSED LL TAXABLE PROPERTIES WITHIN THE TOWN LIMITS OF THE TOWN OF WESTLAKE FOR THE TAX YEAR 2014 (FISCAL YEAR 2014-2015). No additional discussion. MOTION: Council Member Rennhack made a motion to approve Ordinance 738. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. 7. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental Town Council Minutes 09/22/14 Page 6 of 8 body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(x)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 8. RECONVENE MEETING 9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 1 . FUTURE E A ITEMS Council Member Stoltenberg: Discuss the installation of a pedestrian tunnel on J.T. Ottinger Road in front of Westlake Academy. Council member Rennhack seconded this item for additional discussion on a future agenda item. 1. COUNCIL CALENDAR Discussion ensued regarding the conflict of the November Trustee meeting and Baja event. The Council agreed to reschedule the Trustees meeting to November 17, 2014, at 4:00 p.m. Town Council Minutes 09/22/14 Page 7of8 12. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 7:59 p.m. APPROVED Y THE TOWN COUNCIL CT E 2 , 2014. i ATTEST: Laura Wheat, Mayor Kelly Edwards own Secretary Town Council Minutes 09/22/14 Page 8 of 8