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04-04-11 BOT Agenda Packet
The Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Page 1 of 4 WESTLAKE ACADEMY Mission / Vision Statement Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who become well-balanced, responsible global citizens. BOARD OF TRUSTEES MEETING AGENDA April 4, 2011 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND COUNCIL CHAMBERS/MUNICIPAL COURT ROOM FLOOR Workshop Session 4:30 p.m. Regular Session 6:00 p.m. Workshop Session 1. CALL TO ORDER 2. REVIEW OF CONSENT AGENDA ITEMS FROM APRIL 4, 2011, TRUSTEES REGULAR MEETING AGENDA. Page 2 of 4 3. REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. Quarterly Financial “Dashboard” report for the quarter ended February 28th b. Report on the results of the FY 2011-12 lottery. , 2011 and current Student Census. c. Review and recommendations of Westlake Academy’s Membership of the Texas Christian Athletic Fellowship League (TCAF). d. International Baccalaureate visiting team’s oral report for Westlake Academy’s Middle Years Program (MYP) evaluation. 4. DISCUSSION ITEMS a. Continuation of Presentation and Discussion of Various Multi-Year State Funding Forecast Reduction Scenarios for Westlake Academy. b. Discussion of Upcoming Strategic Planning Retreat. c. Discussion of board of trustee governance as illustrated in Dr. Brian Carpenter’s Charter School Board University: An introduction to effective charter school governance; Chapter 18. 5. BOARD RECAP / STAFF DIRECTION 6. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 4. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on March 10, 2011. b. Consider approval of Resolution 11-07, Adopting the 2011-2012 School Calendar and approving request for state waiver. Page 3 of 4 c. Consider approval of Resolution 11-08, Authorizing the Town Manager to execute agreements authorizing the Town Manager to execute agreements with Mountain Home Company and Big Bear Electric for portable classrooms and underground power distribution and amending the Academy’s FY 10-11 operating budget to fund these costs. d. Consider approval of Resolution 11-09, Authorizing the Town Manager to execute an agreement for the removal and replacement of the Academy gym floor. 5. BOARD CALENDAR - Athletic Banquet sponsored by (WAAC) April 21, 2011 - Town Offices Closed April 22, 2011 (Good Friday) - WA Senior Dinner June 2, 2011, Petroleum Club, Fort Worth - 7:00-10:00 p.m. - WA Graduation June 4, 2011, Hurst Convention Center - 2:00 p.m. 6. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None 7. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on March 30, 2011, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. CERTIFICATION _____________________________________ Kelly Edwards, Town Secretary Page 4 of 4 If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on March 10, 2011. b. Consider approval of Resolution 11-07, Adopting the 2011-2012 School Calendar and approving request for state waiver. c. Consider approval of Resolution 11-08, Authorizing the Town Manager to execute agreements authorizing the Town Manager to execute agreements with Mountain Home Company and Big Bear Electric for portable classrooms and underground power distribution and amending the Academy’s FY 10-11 operating budget to fund these costs. d. Consider approval of Resolution 11-09, Authorizing the Town Manager to execute an agreement for the removal and replacement of the Academy gym floor. Westlake Academy Item # 2 – Review of Consent Agenda Items REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. Quarterly Financial “Dashboard” report for the quarter ended February 28th b. Report on the results of the FY 2011-12 lottery. , 2011 and current Student Census. c. Review and recommendations of Westlake Academy’s Membership of the Texas Christian Athletic Fellowship League (TCAF). d. MYP Evaluation Oral Report. Westlake Academy Item # 3 – Reports Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: April 4, 2011 Staff Contact: Debbie Piper, Director of Finance Report Subject: Quarterly Financial “Dashboard” report for the quarter ended February 28th , 2011 and current Student Census. The 2nd quarter “Dashboard” report for the FY 2010-2011 is attached. Our goal is to have a concise and easy to understand document regarding the financials of our Academy operating fund – General Fund. The remaining funds are grant funds related to federal, state and local funds with specific requirements as to the expenditures. They are fully funded and expensed by year-end. EXECUTIVE SUMMARY The columns represent: (1) Adopted Budget with (2) a 6 month YTD calculated column and (3) the “Actual YTD” as of 02/28/11. This actual number is compared to the calculated column (2) giving you the (4) percentage variances. A summary is presented at the bottom of the page indicating the net revenues over (under) expenditures along with the projected ending fund balance for the Adopted Budget and the Actual YTD. The operating days remaining in Fund Balance have been calculated using operating expenditures. Please note the “Analysis” is color coded and corresponds to the specific line-item on the “Dashboard” report. All “cautionary” and “critical” items are detailed with explanations of the variances. Beside each major category or function on the analysis report, you will find a number that reflects the exact variance in that function/line-item that corresponds to the percentage on the “Dashboard”. In addition to the “Dashboard”, a current Student Census detailing the makeup of the student population at 2/28/2011 is attached. High Student Achievement APPLICABLE STRATEGIC PLAN DESIRED OUTCOME Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff Page 2 of 2 Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential Funded Not Funded N/A FISCAL IMPACT N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS • General Fund - Quarterly Financial Dashboard – Quarter Ended 02/28/2011 ATTACHMENTS • General Fund - Analysis of Dashboard for Quarter Ended 02/28/11 • Westlake Academy Student Census - February 2011 WESTLAKE ACADEMYGeneral Fund Quarter Ended 02/28/11 OG ACTUAL ADOPTED Annual6 months YTD BudgetYTD 02/28/2011 Dashboard Local Interest Earned 1,500$ 750$ 996$ 132.8% Local Gifts and Donations-BS 419,230 209,615 406,574 194.0% Local WAF Salary Reimbursement 64,858 32,429 31,101 95.9% Local Other Local Revenue 12,000 6,000 8,110 135.2% Local Athletics 51,953 31,172 18,290 58.7% REVENUES ADOPTED BUDGET ,,,58.7% Local Transportation Fees 20,000 12,000 - 0.0% Local Parking Fees 12,840 7,704 7,106 92.2% Local Food/Beverage 3,000 1,500 - 0.0% State State Foundation Revenue 3,748,836 1,874,418 1,854,209 98.9% State TRS On-behalf 189,630 - - 100.0% State Medicare Part D On-Behalf 6,165 - - 100.0% TOTAL4,530,013$ 2,175,588$ 2,325,466$ 106.9% Positive Cautious NegativePositive Cautious Negative >95%75% - 95%< 75% ACTUAL ADOPTED Annual6 months YTD BudgetYTD 02/28/2011 Dashboard Instructional112,438,264$ 1,363,478$ 1,336,163$ 98.00% Resources & Media1293,256 53,162 37,670 70.86% CurriculumandStaffDev 13 68500 41400 21692 5240% Revenue Legend: EXPENDITURES ADOPTED BUDGET FUNCTION Curriculum and Staff Dev 13 68,500 41,400 21,692 52.40% Instructional Leadership21133,415 75,262 69,213 91.96% School Leadership23298,877 156,645 145,528 92.90% Guidance & Counseling 31164,757 94,666 76,490 80.80% Health Services3354,529 32,717 35,187 107.55% Food Services359,700 5,535 5,930 107.13% CoCurricular Activities36114,098 67,208 47,682 70.95% Administration41279,300 167,864 156,769 93.39% Maintenance & Operations51546,560 274,233 209,923 76.55%Maintenance & Operations 51 546,560 274,233 209,923 76.55% Data Processing 53158,851 90,746 84,167 92.75% Community Services6164,949 35,427 31,101 87.79% TOTAL4,425,054$ 2,458,343$ 2,257,515$ 91.83% Payroll & Related61xx 3,253,614$ 1,824,655$ 1,803,980$ 98.87% Prof & Contracted Srv62xx 651,745 351,723 287,296 81.68% Supplies & Materials63xx 234,298 125,207 85,424 68.23% OtherOperatingCosts 64xx 285397 156758 80815 5155% OBJECT CODES Other Operating Costs 64xx 285,397 156,758 80,815 51.55% TOTAL4,425,054$ 2,458,343$ 2,257,515$ 91.83% Positive CautiousNegative < 100%101%-110%>111% Adopted Adopted YTD AnnualYTD Actuals BudgetBudget 11/30/10 104959$(282755)$67952$ Expenditure Legend: SUMMARY NetRevenuesOver(Under)Exp 104,959$ (282,755)$ 67,952$ 86,432 (99,272) - Beginning Fund Balance (Audited)**767,490 767,490 767,490 Ending Fund Balance859,609 484,735 835,442 Assigned Fund Balance114,838 114,838 Ending Fund Balance (Unassigned)744,771$ 484,735$ 720,604$ # of Operating Days6159 DailyOperatingCost $12123 $12123 Net Revenues Over (Under) Exp Other Resources Other Uses Daily Operating Cost $12,123 $12,123 WESTLAKE ACADEMY Analysis of Dashboard for Quarter Ended 02/28/11 GENERAL FUND REVENUES Athletics ‐ 58.7% ($12,882) We had a large number of students who decided not to participate in the athletics program due to the students work loads. Transportation Fees ‐ 0% ($12,000) Transportation Fees ‐ budgeted $20K ‐ none received in current fiscal year. We received approximately $13,000 in transportation revenue through “Back to School” fees which were received and booked in the prior fiscal year. The fees received in August of this year will be booked to the current fiscal year and should balance the current deficit. Parking Fees ‐ 92.2% ($598) Parking Fees ‐ budgeted $12,840 ‐ We have collected $7,106. Not all the students parking on campus have purchased the required parking pass. We are working with the Keller Police Department to try and enforce the parking requirements but have been unsuccessful in fully enforcing the parking permit requirement. We anticipate collecting additional funds through the end of the school year. Food and Beverage ‐ 0% ($1,500) The Academy contracts with Victual to cater lunch for the students. Victual has not made a payment for the first half of the 2010/11 school year. EXPENDITURES Health Services ‐ 107.55% ‐ $2,470 The nurse decided to participate in the health insurance program which had not occurred in previous years and the increased cost of the position was not reflected in the budget. Food Services ‐ 107.13% ‐ $395 Overtime in facility related activities was allocated between function 35 (Food Services) and 51 (Facilities) based on the original salary percentage allocation. Budget amendment will be made prior to year‐end to true‐up actual costs in each Function. Estates Gr a d e T o t a l No . o f % o f N o . o f % o f N o . o f % o f N o . o f % o f N o . o f % o f N o . o f % o f N o . o f % o f N o . o f % o f ofMahotea Paigebrook Le v e l St u d e n t s St u d . S t u d . S t u d . S t u d . S t u d . S t u d . S t u d . S t u d . S t u d . S t u d . S t u d . S t u d . S t u d . S t u d . S t u d . S t u d . G l e n w y c k V a q u e r o St a g e c o a c h W e s t l a k e B o o n e F a r m s Other K 3 7 1 0 2 7 % 3 8 % 2 4 6 5 % 4 1 1 % 6 1 6 % 0 0 % 2 5 % 0 0 % 24 1 1 0 0 2 1 4 0 1 8 4 5 % 9 2 3 % 2 3 5 8 % 7 1 8 % 1 3 % 2 5 % 0 0 % 0 0 % 92 3 2 2 0 1 2 4 0 1 1 2 8 % 4 1 0 % 2 4 6 0 % 3 8 % 9 2 3 % 3 8 % 1 3 % 1 3 % 82 0 0 0 0 1 3 4 0 9 2 3 % 5 1 3 % 2 6 6 5 % 4 1 0 % 5 1 3 % 2 5 % 3 8 % 1 3 % 32 0 3 0 0 1 4 4 0 1 7 4 3 % 9 2 3 % 2 1 5 3 % 7 1 8 % 3 8 % 1 3 % 1 3 % 0 0 % 76 0 2 0 0 2 5 6 0 2 1 3 5 % 6 1 0 % 4 0 6 7 % 9 1 5 % 5 8 % 1 2 % 3 5 % 1 2 % 49 1 2 2 0 2 6 3 9 1 4 3 6 % 7 1 8 % 2 6 6 7 % 6 1 5 % 0 0 % 1 3 % 2 5 % 0 0 % 37 1 1 1 0 1 7 4 0 1 2 3 0 % 5 1 3 % 2 8 7 0 % 5 1 3 % 2 5 % 3 8 % 1 3 % 0 0 % 34 2 1 2 0 0 8 4 0 1 4 3 5 % 1 2 3 0 % 1 9 4 8 % 6 1 5 % 3 8 % 1 2 3 0 % 1 3 % 0 0 % 64 0 0 0 1 3 9 3 9 1 0 2 6 % 5 1 3 % 2 5 6 4 % 6 1 5 % 3 8 % 2 5 % 1 3 % 1 3 % 34 1 2 0 0 0 10 4 0 8 2 0 % 6 1 5 % 2 4 6 0 % 9 2 3 % 1 3 % 2 5 % 2 5 % 0 0 % 05 1 0 1 0 1 11 3 1 2 6 % 5 1 6 % 1 6 5 2 % 7 2 3 % 3 1 0 % 0 0 % 0 0 % 0 0 % 00 0 0 1 1 0 12 3 2 7 2 2 % 5 1 6 % 1 8 5 6 % 3 9 % 6 1 9 % 0 0 % 1 3 % 2 6 % 20 1 0 4 0 0 To t a l s 5 1 8 1 5 3 3 0 % 8 1 1 6 % 3 1 4 6 1 % 7 6 1 5 % 4 1 9 % 2 9 6 % 1 8 3 % 6 1 % 5 0 49 1 1 1 4 1 3 2 1 4 We s t l a k e r e s i d e n t s t u d e n t s n o t i n c l u d e d i n t h i s l i s t ** P e r c e n t a g e s a r e r o u n d e d t o n e a r e s t . 1 0 0 Ot h e r Di s t r i c t s WE S T L A K E A C A D E M Y S T U D E N T C E N S U S - F E B R U A R Y 2 0 1 1 We s t l a k e R e s i d e n t s b y n e i g h b o r h o o d We s t l a k e Re s i d e n t s Ca r r o l l IS D Ke l l e r IS D No r t h w e s t D u e t o T o w n Em p l o y e e IS D Si b l i n g s on W a i t L i s t Due t o S c h o o l Em p l o y e e Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: April 4, 2011 Staff Contact: Tom Brymer, Superintendent Report Subject: Report on the results of the FY 2011-12 lottery. On March 4, 2011, staff administered the state mandated lottery to create the waiting list for the FY 2011/12 school year. This report will provide an outline of the waiting list demographics for each grade level. EXECUTIVE SUMMARY High Student Achievement APPLICABLE STRATEGIC PLAN DESIRED OUTCOME Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential Funded Not Funded N/A FISCAL IMPACT Report presented for Board information and review. RECOMMENDATION / ACTION REQUESTED/ OPTIONS Report on lottery and waiting list. ATTACHMENTS 1 Westlake Academy FY 2011-12 Lottery Results Contents Background ................................................................................................................................................... 1 The Lottery .................................................................................................................................................... 1 FY 2011-12 Waiting List ................................................................................................................................. 2 Figure 1 - Lottery Applicants ......................................................................................................................... 1 Figure 2 - FY 2011-12 Waiting List ................................................................................................................. 2 1 Background As an open enrollment charter school, Westlake Academy is required to follow state and federal guidelines when filling any open seats in the school. Westlake Academy traditionally has many more applicants than openings which necessitates the use of a lottery. Each year the Academy advertises potential openings and accepts applications from December 1, thru the end of January. Historically the Academy receives between 700 and 1,300 applications each year. Figure 1 - Lottery Applicants The applications are accepted by fax, email, mail, or in-person. The application is reviewed by staff members who ensure that the form is filled out correctly and the information is entered into a database. Following the database entry the applicants are contacted via email to verify the accuracy of the student information prior to the lottery process. The Lottery The lottery is generally held on the last Friday of February each year. In the past, each name was written onto a ping pong ball and drawn from a container, much like a traditional lottery. In order to increase the efficiency of the lottery process, staff began using www.random.org to create random numbers that mimics the lottery process, but reduces the actual time to approximately thirty minutes. Students are not accepted into the Academy through the lottery. The lottery is used to create a waiting list and determine the order of entrance into the Academy. As positions become available at the Academy, they are filled first by the siblings of students who are already attending the Academy and then through the waiting list. FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 # of Applicants 746 845 1021 1241 1265 844 705 1027 0 200 400 600 800 1000 1200 1400 # of Applicants FY 2011-12 Waiting List The FY 2011-12 Waiting List has 1,027 students including both siblings and lottery applicants. The majority of student applications are for the Primary Years Programme. As can be seen in Figure 2, the Academy has a deep pool of applicants through grade 11. Figure 2 - FY 2011-12 Waiting List KG G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G11 Siblings 0 2 0 3 1 1 1 2 3 10 4 1 Lottery 221 136 112 91 97 87 60 45 57 56 21 16 0 75 150 225 FY 2011-12 Waiting List Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: MYP/DP Meeting Date: April 4, 2011 Staff Contact: Rod Harding Report Subject: Review and recommendations of Westlake Academy’s Membership of the Texas Christian Athletic Fellowship League (TCAF) The objective of this report is to ascertain whether Westlake Academy is prepared and resourced to make the move to a different league that would offer a wider range of athletic and academic competitions. EXECUTIVE SUMMARY The report conforms to the desired outcomes outlined in the Strategic Plan and the Mission of Westlake Academy. High Student Achievement APPLICABLE STRATEGIC PLAN DESIRED OUTCOME Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff Academic Achievement WESTLAKE ACADEMY VALUES MYP, DP (IB Continuum) Caring Environment Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential Funded Not Funded X N/A FISCAL IMPACT Report presented for Board information and review. RECOMMENDATION / ACTION REQUESTED/ OPTIONS Report on review and recommendations for Athletic and Academic League participation. ATTACHMENTS . 1 Academic and Athletic Proposals for 2012-2013 Presently, Westlake Academy takes part in the Texas Christian Athletics League (TCAF), competing in athletics (football, baseball, volleyball, soccer, cross-country and basketball). TCAF offers academic competition, however Westlake Academy does not take part in this section of offerings. The objective of this report is to ascertain whether Westlake Academy is prepared and resourced to make the move to a different league that would offer a wider range of athletic and academic competitions. The most recognized and respected league is the University Interscholastic League (UIL) and has greater options in the area of academic competition. The second known option is the Texas Association of Private and Parochial Schools (TAPPS), however this is only open to private schools. Joining the UIL is the preferred option. Participation is based on the enrolment numbers for Grades 9-12. The cut off is 99.9 students and our numbers (approximately 135) would place us in 1A Division 2 for football and 1A for basketball. The football requirement is for an 11-Man squad and this would make it difficult to field the numbers until student numbers increased. The UIL operates on an even year’s membership cycle and if we were to join this year we would not be permitted to play for league honor awards or state playoffs. Teams would only be competing in regular season. If we apply for membership in the even or ‘districting year’ of 2011-2012 we would be eligible for full honors. Other concerns in UIL Membership • All coaches have to be full time WA administrative, teaching or support staff. Presently non-WA coaches are used for some teams. This means that we would have to reduce student participation to enable full time faculty to coach. • There is no co-ed soccer and fielding 11-a-side boys and 11-a-side girls teams would be very difficult for WA • Baseball and softball competitions are only for grades 9-12 or Varsity. WA baseball and softball make up the numbers with grade 8 students and this would not be permitted. Reducing the number of teams at WA is an option and creating an intramural program where students make use of the house system to compete in afterschool competitions is an option. This would meet Campus Leadership Team’s priority of raising the profile of the house system at WA. ACADEMICS TCAF offers Academics in Drama, Music and Visual Arts. The UIL does provide more opportunities for students to take part in debate, writing, mathematics, music, performing arts and many other academic competitions. TCAF has put in writing that they will allow WA to join the UIL in the Academic competition while continuing to participate in their athletic competitions. UIL’s policy is that athletics and academics cannot be split to enable a school to participate in any other league competition. It is all or nothing with UIL. Recommendation from the Administration and Athletic Director Currently Westlake Academy competes in athletics in TCAF and the staff recommendation would be to join TCAF for academic competition for 2011-2012. Continue with participation in the TCAF league for athletic teams until 2012-2013 and review athletic/academic league status for membership in UIL. With the increase in student numbers, future facilities development and campus expansion plan we would be better able to compete at the UIL level with greater 2 accessibility to a wider range of athletics. The recruitment of new teachers will focus on diversity in athletics and academic backgrounds. In addition to the investigation of the above athletic leagues the Strategic Plan refers to specific outcomes. Response to these outcomes have been added. Strategic Plan, Desired Outcome- Student Engagement. Specific Outcome 1.0 Westlake Academy Staff will promote school-wide leadership, athletic, community service and extra~curricular opportunities for students. 1.2 Include or expand wording of the Parent Survey to establish a benchmark approval rating for the athletic sports and extra~curricular programs. Est. Comp. Date: Spring 2011 1.2.1 Administer annual student survey to gauge approval rating and suggestion to the sports and extra~curricular events offered at the Academy. 1.3 Provide diverse opportunities for non-athletic based extra~curricular programs. Est. Comp. Date: Fall, 2011 1.3.1 Identify and pursue Staff sponsors for science, debate, Odyssey of the Mind etc. Response to 1.3 Re-establish: Model United Nations Introduce and Commence: • The International Peace Symposium (5th • TCAF Academic league, incorporating drama, music and visual arts (Sept. 2011) Year), Muscat, Sultanate of Oman (Average 8 countries with 6 Grade 10 students from each school) Schools represented were from South America, United States, Thailand and the Middle East. • Introduce Mathletics (April 2011) 1.4 Research and if feasible, implement UIL participation in academic events for students. Est. Comp. Date: Fall, 2010 (See above) Response to 1.5 1.5 Develop department based strategic plan for athletic program to identify main goals and objectives to support and serve student athletes. Est. Comp. Date: Fall, 2010 Yearly Secondary Performance Plan introduced in all subject departments (April 2011) to provide a ‘road map’ for curriculum and resource development in 2011-2012. The plan will encompass the following: • Executive summary-organizational structure, MYP Recommendations and Action Plans, and Major Objectives for MYP and DP. • Subject Specific Objectives-Focus Area, Impact on Student/Teacher Development, Responsibility, Target Dates and Resources Needed 1.6 Examine the current athletic conference and compare with alternate groups, such as the University Athletic League (UIL), Texas Association of Private and Parochial Schools (TAPPS), 3 for alternative sports opportunities and a broader base of competition schools. Est. Comp. Date: Fall, 2010 (See above) Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: MYP Meeting Date: April 4, 2011 Staff Contact: Rod Harding Report Subject: MYP Evaluation Oral Report International Baccalaureate visiting team’s oral report for Westlake Academy’s Middle Years Program (MYP) evaluation. EXECUTIVE SUMMARY The oral report contains commendations, recommendations and conclusions based on the Self- study prepared by MYP teachers, coordinator and principal. High Student Achievement APPLICABLE STRATEGIC PLAN DESIRED OUTCOME Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff Academic Achievement WESTLAKE ACADEMY VALUES MYP, DP (IB Continuum) Caring Environment Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential Funded Not Funded X N/A FISCAL IMPACT Report presented for Board information and review. RECOMMENDATION / ACTION REQUESTED/ OPTIONS Summary of the MYP oral report. ATTACHMENTS MYP Visiting Team Oral Evaluation Report Friday 25 March Self-Study Section Commendations Recommendations Matters to be Addressed SECTION A: PHILOSOPHY The visiting team agrees with the school’s ratings Standard A1 Shows Satisfactory Development (“…alignment of the beliefs and values of the school and those of the program.”) Standard A2 REQUIRES SIGNIFICANT ATTENTION (“The school promotes international mindedness….”) That the beliefs and values of the school are shared with all stakeholders Make use of the different cultures that exist within the school and community to enhance different perspectives No matters to be addressed SECTION B: ORGANZITION The visiting team agrees with the school’s ratings Standard B1 Shows Satisfactory Development (“…commitment and support…administrative structures, systems, staffing and resources.”) That there is generous funding for the program Superintendent, MYP Principal and MYP Coordinator for their pedagogical leadership Expand library facilities No matters to be addressed SECTION C: CURRICULUM The visiting team agrees with the school’s ratings Standard C1 Shows Satisfactory Development (“…comprehensive, coherent, written curriculum…”) Standard C2 Shows Satisfactory Development (“…teachers plan and reflect in collaborative teams.”) Standard C3 Shows Satisfactory Development (“Teaching and learning empowers students to be life- long learners…responsible for their learning …appropriate action.”) Standard C4 REQUIRES SIGNIFICANT ATTENTION (“…agreed approach to assessment…recording and reporting assessment data, which reflects the practices and requirements of the program.”) Use of the IB Learner Profile in classrooms and school environment Teachers making sure that students take responsibility for their learning That the written assessment policy be reviewed and shared with all stakeholders That assessment, teaching and learning be closely linked An efficient assessment system is documented and used The development and implementation of the Areas of Interaction be continued No matters to be addressed SECTION D: STUDENTS Standard D1 Shows Satisfactory Development (“Students learn to choose to act, and to reflect on their actions…own well-being and that of the community and environment.”) Standard D2 Shows Satisfactory Development (….program specific project…”) The respect and values students have for self initiated action The positive learning environment that exists within the school No Recommendations No matters to be addressed Major Conclusions • Increase Language B (Spanish) resources in the Library • Expansion of a media center • Development of the Areas of Interaction • Development of a uniform reporting tool that better reflects the philosophy of the Middle Years Program DISCUSSION ITEMS a. Continuation of Presentation and Discussion of Various Multi-Year State Funding Forecast Reduction Scenarios for Westlake Academy. b. Discussion of Upcoming Strategic Planning Retreat. c. Discussion of board of trustee governance as illustrated in Dr. Brian Carpenter’s Charter School Board University: An introduction to effective charter school governance; Chapter 18. Westlake Academy Item # 4 – Discussion Items Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: April 4, 2011 Staff Contact: Tom Brymer, Superintendent Discussion Subject: Continuation of Presentation and Discussion of Various Multi-Year State Funding Forecast Reduction Scenarios for Westlake Academy The State Legislature is now in session and based on the State Comptroller’s forecast, all State revenue to fund existing services, including public education, will be reduced over the next 2 fiscal years compared to current State funding levels. While the amount of reduction in State public education funding is yet unknown for the next Biennium, estimates vary from 5% to 15%. Westlake Academy currently receives about 80% of its operating income from the State. For purposes of comparison, a 15% State funding reduction would mean approximately $560,000 less revenue for the Academy’s operating budget in 2011-12, a very significant reduction. And again, this reduction would be for 2 fiscal years, 2011-12 and 2012-13. EXECUTIVE SUMMARY At the March 10th BOT workshop, various funding forecast reduction scenarios, as well as the assumptions they are based on, were be presented to the Board for feedback and direction to staff as preparations of the 2011-12 budget near. Some of these scenarios involve moving from an average class size of 20 to an average class size of 22. If it is the Board’s desire to move this direction, it is optimal to beginning the new student/parent on- boarding process now. High Student Achievement APPLICABLE STRATEGIC PLAN DESIRED OUTCOME Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential Funded Not Funded N/A FISCAL IMPACT Note : the funding forecast scenarios have varying financial impacts, some positive, some negative, depending on which scenario is utilized. At the March 10 RECOMMENDATION / ACTION REQUESTED/ OPTIONS th Workshop, staff recommended Scenario 8 as it made the most sense financially and allowed us to maintain fund balance at the level set per Board financial policy. While this scenario involves moving to an average class size of 22 (from the current 20), this Page 2 of 2 average class size is still favorable compared to many surrounding public schools. As stated above, if it is the Board’s desire to move this direction, it is optimal to beginning the new student/parent on-boarding process now. For this reason, staff requests that the Council provide direction regarding Scenario 8. The enrollment that Scenario 8 is based upon would be, at least in part, in concert with the enrollment assumptions used in the PMSI Facility Study presented to the Board by Mr. Peter Hayes last month. It should be noted that while Scenario 8 utilizes a class of 22, the PMSI Facility study utilizes 22 students per class for Primary grades and 27 students for secondary. Staff will present an updated recommendation at the April 4th workshop based on the latest information we are able to obtain regarding the Legislature’s budget deliberations. ATTACHMENTS 1.) Funding forecast scenarios. : 2.) Staff presentation on financial scenarios made at March 10, 2011 BOT Workshop. 3.) WA enrollment numbers by grade for the current 10-11 school year. 1 Long-range Financial Forecast Shaping the Future Westlake Academy Administration March 10, 2011 2 Contents Introduction ................................................................................................................................................................ 3 Financial Scenarios & Assumptions ............................................................................................................................ 3 Financial Analysis Matrix ........................................................................................................................................ 1 Scenarios 1-4 – 5% FSP Reduction .......................................................................................................................... 1 Scenarios 5-8 – 10% FSP Reduction ........................................................................................................................ 2 Scenarios 9-12 – 15% FSP Reduction ...................................................................................................................... 2 Reductions in Program Expenditures ....................................................................................................................... 16 PYP Program ......................................................................................................................................................... 16 MYP Program ........................................................................................................................................................ 16 DP Program ........................................................................................................................................................... 17 Special Education Program ................................................................................................................................... 17 Information Technology ....................................................................................................................................... 18 Figures Figure 1 - Financial Analysis Matrix ............................................................................................................................1 Figure 2 – 5% FSP Reduction Scenario Matrix ............................................................................................................2 Figure 3 - 10% FSP Reduction Scenario Matrix ...........................................................................................................2 Figure 4 - 15% Reduction Scenario Matrix .................................................................................................................3 Tables Table 1 – Scenario 1 ....................................................................................................................................................4 Table 2 – Scenario 2 ....................................................................................................................................................5 Table 3 – Scenario 3 ....................................................................................................................................................6 Table 4 – Scenario 4 ....................................................................................................................................................7 Table 5 – Scenario 5 ....................................................................................................................................................8 Table 6 – Scenario 6 ....................................................................................................................................................9 Table 7 – Scenario 7 ................................................................................................................................................. 10 Table 8 – Scenario 8 ................................................................................................................................................. 11 Table 9 – Scenario 9 ................................................................................................................................................. 12 Table 10 – Scenario 10............................................................................................................................................. 13 Table 11 – Scenario 11............................................................................................................................................. 14 Table 12 – Scenario 12............................................................................................................................................. 15 Table 13 - PYP Program Ranking.............................................................................................................................. 16 Table 14 - MYP Program Ranking ............................................................................................................................ 17 Table 15 - DP Program Ranking ............................................................................................................................... 17 Table 16 - Special Education Program Ranking ....................................................................................................... 18 Table 17 - Informational Technology Ranking ......................................................................................................... 18 3 Introduction The Foundation State Program (FSP) is the primary funding source of public education in Texas. This revenue is generated through state sales tax and recapturing property taxes (aka Robin Hood). These funds are generated locally and are normally not tied to federal matching funds. For this reason the FSP is the easiest and currently the primary target for reductions in public education spending. As a charter school, Westlake Academy’s funding is tied to four primary funding sources: 1. ............................................................................................................................................ Tier 1 revenues are paid to school districts based upon Target Revenues per pupil. All charter schools receive the Average Adjusted Target Revenue of $5,940 per student. 2. ............................................................................................................................................ Tier 2 revenues are determined by the property valuations of the students served and the Weighted Daily Average Attendance (WADA). The variation is determined by formula and factors include a districts property wealth and demographics of population served. Westlake Academy receives approximately $428 per student. 3. ............................................................................................................................................ Additio nal State Aid for Tax Reduction is closely tied to the Tier 2 revenues and Westlake Academy receives approximately $651 per student. 4. ............................................................................................................................................ Special Revenue funding is considered a reimbursement for services to special populations: special education, vocational education, gifted and talented programs, compensatory education, etc. These funds are tied to federal funding and are not being considered for spending reductions. Westlake Academy receives approximately $487 per student. Tier 1 funds represent approximately 80% of the state funding received by Westlake Academy. In series of updates from news media and conversations with the Region 11 Education Service Center, it has been made clear that there will be a reduction in public education spending in the upcoming biennium, the level has not yet been determined. The current legislation in the House and Senate propose a reduction in FSP funding between 23 – 25 percent (23% - 25%). In addition, the legislature may be delaying or withholding the July and/or August payments for the 2010/11 fiscal year. It is unclear at this time when the repayment would be made, which will impact the Academy’s Fund Balance and may further limit the Academy’s ability to operate at a deficit. Financial Scenarios & Assumptions The assumptions used in analyzing the scenarios include: Revenues 100% use of the Blacksmith Annual Funds 5 – 15% Reduction in FSP revenues through FY 2012/13 3% growth in all other revenue sources 3% FSP growth beginning in FY 2013/14 Expenditures Salaries & Wages flat until FY 2013/14 3% growth in all other expenditures Transfer indirect costs from the Town to the Academy 3% growth in Salaries & Wages beginning in FY 2013/14 1 Financial Analysis Matrix The two models being evaluated in this analysis, as seen in Figure 1, are maintaining the “Status Quo” and implementing “Option B”. The financial impact on the Academy will be studied using two variables: first, an increase in the student population, by adding two new students per class in grades 1 thru 12, and second, by applying FSP funding reductions outlined below: *Scenarios 1-4 ..................................................................................... 5% reduction in FSP funding *Scenarios 5-8 ................................................................................... 10% reduction in FSP funding *Scenarios 9-12 ................................................................................. 15% reduction in FSP funding 2 New Students / Class No Change Status Quo “Option B” No Change Maintain the Status Quo No Change to the Plan Implement Option B Additional Staff and Facilities Add 2 New Students/Class No Additional Staff or Facilities Implement Option B Add 2 New Students/Class Additional Staff and Facilities 1,5,9 3,7,11 2,6,10 4,8,12 Figure 1 - Financial Analysis Matrix Scenarios 1-4 – 5% FSP Reduction This matrix shows the impact on FY 2011/12 (see Table 1-4 for more detailed financial information). With a five percent (5%) reduction in funding, options 1 – 3 incur total expenditures exceeding total revenues requiring use of Fund Balance and reduce the number of operating days. Option 4 total revenues exceed total expenditures and increase the Fund Balance. 2 2 New Students / Class No Change Status Quo “Option B” ~528 Students ~45.3 Teaching Staff ~18.8 FTE Support Staff ~(368,005) Exp. over Rev. ~37 Operating Days ~606 Students ~50.3 Teaching Staff ~18.8 FTE Support Staff ~(3,540) Exp. Over Rev. ~62 Operating Days ~577 Students ~45.3 Teaching Staff ~18.8 FTE Support Staff ~(68,120) Exp. over Rev. ~57 Operating Days ~663 Students ~50.3 Teaching Staff ~18.8 FTE Support Staff ~358,631 Rev. over Exp. ~77 Operating Days 1 3 2 4 Figure 2 – 5% FSP Reduction Scenario Matrix Scenarios 5-8 – 10% FSP Reduction This matrix shows the impact on FY 2011/12 (see Table 5-8 for more detailed financial information). With a ten percent (10%) reduction in funding, options 5 – 7 incur total expenditures exceeding total revenues requiring use of Fund Balance and reduce the number of operating days. Option 8 total revenues exceed total expenditures and increase the Fund Balance. 2 New Students / Class No Change Status Quo “Option B” ~528 Students ~45.3 Teaching Staff ~18.8 FTE Support Staff ~(523,210) Exp. over Rev. ~25 Operating Days ~606 Students ~50.3 Teaching Staff ~18.8 FTE Support Staff ~(181,674) Exp. Over Rev. ~49 Operating Days ~577 Students ~45.3 Teaching Staff ~18.8 FTE Support Staff ~(237,788) Exp. over Rev. ~45 Operating Days ~663 Students ~50.3 Teaching Staff ~18.8 FTE Support Staff ~163,742 Rev. over Exp. ~71 Operating Days 5 7 6 8 Figure 3 - 10% FSP Reduction Scenario Matrix Scenarios 9-12 – 15% FSP Reduction This matrix shows the impact on FY 2011/12 (see Table 9-12 for more detailed financial information). With a fifteen percent (15%) reduction in funding, options 9 – 12 incur total expenditures exceeding total revenues requiring use of Fund Balance and reduce the number of operating days. 3 2 New Students / Class No Change Status Quo “Option B” ~528 Students ~45.3 Teaching Staff ~18.8 FTE Support Staff ~(678,416) Exp. over Rev. ~13 Operating Days ~606 Students ~50.3 Teaching Staff ~18.8 FTE Support Staff ~(359,808) Exp. over Rev. ~36 Operating Days ~577 Students ~45.3 Teaching Staff ~18.8 FTE Support Staff ~(407,457) Exp. over Rev. ~32 Operating Days ~663 Students ~50.3 Teaching Staff ~18.8 FTE Support Staff ~(31,147) Exp. over Rev. ~57 Operating Days 9 11 10 12 Figure 4 - 15% Reduction Scenario Matrix 4 Scenario 1 – 5% FSP reduction, no change in students, teachers, or support personnel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 505,728 $ 2,237 $ (678,341) $ (1,386,954) $ (2,111,037) $ (2,882,055) $ (3,683,593) $ (4,572,032) $ (5,494,287) REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 422,400 422,400 422,400 422,400 422,400 420,800 420,800 406,400 406,400 406,400 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 575,610 582,690 586,933 591,303 596,370 599,989 605,365 596,501 602,205 608,079 State Revenue TEA - FSP Funds 3,748,836 3,605,606 3,605,606 3,713,775 3,825,188 3,939,943 4,042,770 4,164,053 4,142,204 4,266,470 4,394,464 TRS On-behalf/Medicare Part B 195,795 188,314 188,314 193,964 199,783 205,776 211,147 217,481 216,340 222,830 229,515 Total State Revenues 3,944,631 3,793,921 3,793,921 3,907,738 4,024,971 4,145,720 4,253,917 4,381,534 4,358,544 4,489,300 4,623,979 TOTAL REVENUES 4,630,782 4,369,531 4,376,610 4,494,671 4,616,273 4,742,089 4,853,906 4,986,899 4,955,045 5,091,504 5,232,058 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,260,909 3,270,306 3,517,545 3,617,837 3,721,137 3,827,536 3,937,128 3,936,637 4,049,705 4,166,166 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - - - - - - - - - - - Object Code 66XX - Capital Assets - - - - - - - - - - - TOTAL EXPENDITURES 4,425,044 4,811,351 4,867,261 5,162,409 5,312,046 5,466,173 5,624,923 5,788,436 5,843,485 6,013,759 6,189,141 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- - - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 (454,660) (503,491) (680,578) (708,613) (724,084) (771,018) (801,538) (888,440) (922,254) (957,083) GENERAL FUND ENDING BALANCE 960,388 505,728 2,237 (678,341) (1,386,954) (2,111,037) (2,882,055) (3,683,593) (4,572,032) (5,494,287) (6,451,370) Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 390,890 (112,601) (793,179) (1,501,792) (2,225,875) (2,996,893) (3,798,431) (4,686,870) (5,609,125) (6,566,208) 12,123 13,182 13,335 14,144 14,554 14,976 15,411 15,859 16,010 16,476 16,957 # of Operating Days (based on 365)70 30 (8) (56) (103) (149) (194) (240) (293) (340) (387) Students Enrolled Primary 280 296 276 276 276 276 276 276 276 276 276 Secondary 238 232 252 252 252 252 250 250 232 232 232 Total Students Enrolled 518.0 528.0 528.0 528.0 528.0 528.0 526.0 526.0 508.0 508.0 508.0 Teaching Staff Priamry 23.2 24.9 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 22.1 23.9 23.9 23.9 23.9 23.9 23.9 22.1 22.1 22.1 Total Teaching Staff 45.3 47.0 47.2 47.2 47.2 47.2 47.2 47.2 45.3 45.3 45.3 Income Statement Table 1 – Scenario 1 5 Scenario 2 – 5% FSP reduction; add two students per class, no change in teachers, or support personnel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 805,612 $ 675,006 $ 357,860 $ 23,002 $ (316,695) $ (694,153) $ (1,090,901) $ (1,579,865) $ (2,091,194) REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 461,760 461,760 461,760 461,760 461,760 460,000 460,000 444,160 444,160 444,160 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 614,970 622,050 626,293 630,663 635,730 639,189 644,565 634,261 639,965 645,839 State Revenue TEA - FSP Funds 3,748,836 3,941,583 3,941,583 4,059,831 4,181,626 4,307,075 4,419,378 4,551,959 4,527,070 4,662,882 4,802,768 TRS On-behalf/Medicare Part B 195,795 205,862 205,862 212,038 218,399 224,951 230,816 237,741 236,441 243,534 250,840 Total State Revenues 3,944,631 4,147,445 4,147,445 4,271,869 4,400,025 4,532,025 4,650,194 4,789,700 4,763,511 4,906,416 5,053,608 TOTAL REVENUES 4,630,782 4,762,416 4,769,495 4,898,161 5,030,687 5,167,755 5,289,383 5,434,264 5,397,772 5,546,380 5,699,447 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,260,909 3,270,306 3,537,603 3,638,496 3,742,416 3,849,454 3,959,703 3,959,889 4,073,655 4,190,834 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - 93,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Object Code 66XX - Capital Assets - 133,000 - - - - - - - - - TOTAL EXPENDITURES 4,425,044 5,037,351 4,887,261 5,202,467 5,352,706 5,507,452 5,666,841 5,831,012 5,886,737 6,057,709 6,233,809 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- 133,000 - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 (154,776) (130,606) (317,146) (334,859) (339,697) (377,458) (396,747) (488,965) (511,328) (534,362) GENERAL FUND ENDING BALANCE 960,388 805,612 675,006 357,860 23,002 (316,695) (694,153) (1,090,901) (1,579,865) (2,091,194) (2,625,556) Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 690,774 560,168 243,022 (91,836) (431,533) (808,991) (1,205,739) (1,694,703) (2,206,032) (2,740,394) 12,123 13,801 13,390 14,253 14,665 15,089 15,526 15,975 16,128 16,596 17,079 # of Operating Days (based on 365)70 50 42 17 (6) (29) (52) (75) (105) (133) (160) Students Enrolled Primary 280 322 300 300 300 300 300 300 300 300 300 Secondary 238 255 277 277 277 277 275 275 255 255 255 Total Students Enrolled 518.0 577.2 577.2 577.2 577.2 577.2 575.0 575.0 555.2 555.2 555.2 Teaching Staff Priamry 23.2 24.9 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 22.1 23.9 23.9 23.9 23.9 23.9 23.9 22.1 22.1 22.1 Total Teaching Staff 45.3 47.0 47.2 47.2 47.2 47.2 47.2 47.2 45.3 45.3 45.3 Income Statement Table 2 – Scenario 2 6 Scenario 3 – 5% FSP reduction, implement “Option B”, increase number of sections in secondary and teachers, no increase in support personnel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 956,848 $ 974,611 $ 829,142 $ 669,908 $ 509,904 $ 335,879 $ 147,414 $ (55,924) $ (274,582) REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 484,800 499,200 499,200 499,200 499,200 499,200 499,200 499,200 499,200 499,200 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 638,010 659,490 663,733 668,103 673,170 678,389 683,765 689,301 695,005 700,879 State Revenue TEA - FSP Funds 3,748,836 4,138,253 4,261,171 4,389,006 4,520,677 4,656,297 4,795,986 4,939,865 5,088,061 5,240,703 5,397,924 TRS On-behalf/Medicare Part B 195,795 216,134 222,553 229,230 236,107 243,190 250,486 258,000 265,740 273,713 281,924 Total State Revenues 3,944,631 4,354,386 4,483,725 4,618,236 4,756,783 4,899,487 5,046,471 5,197,866 5,353,802 5,514,416 5,679,848 TOTAL REVENUES 4,630,782 4,992,397 5,143,214 5,281,969 5,424,886 5,572,657 5,724,860 5,881,630 6,043,103 6,209,420 6,380,727 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,432,655 3,515,656 3,769,734 3,877,070 3,987,625 4,101,498 4,218,786 4,339,593 4,464,024 4,592,189 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - - - - - - - - - - - Object Code 66XX - Capital Assets - - - - - - - - - - - TOTAL EXPENDITURES 4,425,044 4,983,097 5,112,611 5,414,598 5,571,279 5,732,661 5,898,885 6,070,095 6,246,441 6,428,078 6,615,164 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- - - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 (3,540) 17,763 (145,469) (159,233) (160,005) (174,024) (188,465) (203,338) (218,658) (234,437) GENERAL FUND ENDING BALANCE 960,388 956,848 974,611 829,142 669,908 509,904 335,879 147,414 (55,924) (274,582) (509,019) Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 842,010 859,773 714,304 555,070 395,066 221,041 32,576 (170,762) (389,420) (623,857) 12,123 13,652 14,007 14,835 15,264 15,706 16,161 16,630 17,114 17,611 18,124 # of Operating Days (based on 365)70 62 61 48 36 25 14 2 (10) (22) (34) Students Enrolled Primary 280 276 276 276 276 276 276 276 276 276 276 Secondary 238 330 348 348 348 348 348 348 348 348 348 Total Students Enrolled 518.0 606.0 624.0 624.0 624.0 624.0 624.0 624.0 624.0 624.0 624.0 Teaching Staff Priamry 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 27.0 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 Total Teaching Staff 45.3 50.3 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 Income Statement Table 3 – Scenario 3 7 Scenario 4 – 5% FSP reduction, implement “Option B”, increase number of sections and teachers in secondary, no increase in support personnel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 1,319,019 $ 1,786,327 $ 2,083,020 $ 2,378,402 $ 2,685,840 $ 2,992,471 $ 3,298,270 $ 3,603,212 $ 3,907,272 REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 530,400 546,240 546,240 546,240 546,240 546,240 546,240 546,240 546,240 546,240 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 683,610 706,530 710,773 715,143 720,210 725,429 730,805 736,341 742,045 747,919 State Revenue TEA - FSP Funds 3,748,836 4,527,494 4,662,705 4,802,586 4,946,663 5,095,063 5,247,915 5,405,353 5,567,513 5,734,539 5,906,575 TRS On-behalf/Medicare Part B 195,795 236,463 243,525 250,830 258,355 266,106 274,089 282,312 290,781 299,505 308,490 Total State Revenues 3,944,631 4,763,957 4,906,229 5,053,416 5,205,019 5,361,169 5,522,004 5,687,665 5,858,294 6,034,043 6,215,065 TOTAL REVENUES 4,630,782 5,447,568 5,612,759 5,764,189 5,920,161 6,081,379 6,247,433 6,418,469 6,594,636 6,776,088 6,962,983 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,432,655 3,515,656 3,789,792 3,897,729 4,008,905 4,123,415 4,241,361 4,362,846 4,487,975 4,616,857 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - 93,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Object Code 66XX - Capital Assets - 133,000 - - - - - - - - - TOTAL EXPENDITURES 4,425,044 5,209,097 5,132,611 5,454,656 5,611,939 5,773,941 5,940,802 6,112,670 6,289,694 6,472,028 6,659,832 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- 133,000 - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 358,631 467,308 296,693 295,382 307,438 306,631 305,799 304,942 304,060 303,151 GENERAL FUND ENDING BALANCE 960,388 1,319,019 1,786,327 2,083,020 2,378,402 2,685,840 2,992,471 3,298,270 3,603,212 3,907,272 4,210,423 Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 1,204,181 1,671,489 1,968,182 2,263,564 2,571,002 2,877,633 3,183,432 3,488,374 3,792,434 4,095,585 12,123 14,271 14,062 14,944 15,375 15,819 16,276 16,747 17,232 17,732 18,246 # of Operating Days (based on 365)70 84 119 132 147 163 177 190 202 214 224 Students Enrolled Primary 280 300 300 300 300 300 300 300 300 300 300 Secondary 238 363 383 383 383 383 383 383 383 383 383 Total Students Enrolled 518.0 663.0 682.8 682.8 682.8 682.8 682.8 682.8 682.8 682.8 682.8 Teaching Staff Priamry 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 27.0 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 Total Teaching Staff 45.3 50.3 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 Income Statement Table 4 – Scenario 4 8 Scenario 5 – 10% FSP Reduction, no change in students, teachers, or support personnel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 350,522 $ (308,175) $ (1,148,615) $ (2,021,886) $ (2,915,567) $ (3,860,608) $ (4,841,391) $ (5,908,134) $ (7,014,042) REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 422,400 422,400 422,400 422,400 422,400 420,800 420,800 406,400 406,400 406,400 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 575,610 582,690 586,933 591,303 596,370 599,989 605,365 596,501 602,205 608,079 State Revenue TEA - FSP Funds 3,748,836 3,458,104 3,458,104 3,561,847 3,668,703 3,778,764 3,877,384 3,993,705 3,972,750 4,091,932 4,214,690 TRS On-behalf/Medicare Part B 195,795 180,611 180,611 186,029 191,610 197,358 202,509 208,584 207,490 213,714 220,126 Total State Revenues 3,944,631 3,638,715 3,638,715 3,747,876 3,860,313 3,976,122 4,079,893 4,202,290 4,180,240 4,305,647 4,434,816 TOTAL REVENUES 4,630,782 4,214,325 4,221,405 4,334,809 4,451,615 4,572,492 4,679,882 4,807,654 4,776,741 4,907,851 5,042,895 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,260,909 3,270,306 3,517,545 3,617,837 3,721,137 3,827,536 3,937,128 3,936,637 4,049,705 4,166,166 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - - - - - - - - - - - Object Code 66XX - Capital Assets - - - - - - - - - - - TOTAL EXPENDITURES 4,425,044 4,811,351 4,867,261 5,162,409 5,312,046 5,466,173 5,624,923 5,788,436 5,843,485 6,013,759 6,189,141 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- - - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 (609,866) (658,696) (840,440) (873,271) (893,681) (945,042) (980,782) (1,066,744) (1,105,907) (1,146,246) GENERAL FUND ENDING BALANCE 960,388 350,522 (308,175) (1,148,615) (2,021,886) (2,915,567) (3,860,608) (4,841,391) (5,908,134) (7,014,042) (8,160,288) Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 235,684 (423,013) (1,263,453) (2,136,724) (3,030,405) (3,975,446) (4,956,229) (6,022,972) (7,128,880) (8,275,126) 12,123 13,182 13,335 14,144 14,554 14,976 15,411 15,859 16,010 16,476 16,957 # of Operating Days (based on 365)70 18 (32) (89) (147) (202) (258) (313) (376) (433) (488) Students Enrolled Primary 280 296 276 276 276 276 276 276 276 276 276 Secondary 238 232 252 252 252 252 250 250 232 232 232 Total Students Enrolled 518.0 528.0 528.0 528.0 528.0 528.0 526.0 526.0 508.0 508.0 508.0 Teaching Staff Priamry 23.2 24.9 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 22.1 23.9 23.9 23.9 23.9 23.9 23.9 22.1 22.1 22.1 Total Teaching Staff 45.3 47.0 47.2 47.2 47.2 47.2 47.2 47.2 45.3 45.3 45.3 Income Statement Table 5 – Scenario 5 9 Scenario 6 – 10% FSP reduction, add two students per class, no change in teachers, or support personnel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 635,944 $ 335,670 $ (156,234) $ (671,094) $ (1,196,192) $ (1,763,885) $ (2,356,575) $ (3,040,411) $ (3,752,456) REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 461,760 461,760 461,760 461,760 461,760 460,000 460,000 444,160 444,160 444,160 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 614,970 622,050 626,293 630,663 635,730 639,189 644,565 634,261 639,965 645,839 State Revenue TEA - FSP Funds 3,748,836 3,780,337 3,780,337 3,893,747 4,010,559 4,130,876 4,238,585 4,365,743 4,341,872 4,472,128 4,606,292 TRS On-behalf/Medicare Part B 195,795 197,440 197,440 203,363 209,464 215,748 221,374 228,015 226,768 233,571 240,578 Total State Revenues 3,944,631 3,977,777 3,977,777 4,097,110 4,220,024 4,346,624 4,459,959 4,593,758 4,568,640 4,705,699 4,846,870 TOTAL REVENUES 4,630,782 4,592,747 4,599,827 4,723,403 4,850,686 4,982,354 5,099,148 5,238,322 5,202,901 5,345,663 5,492,709 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,260,909 3,270,306 3,537,603 3,638,496 3,742,416 3,849,454 3,959,703 3,959,889 4,073,655 4,190,834 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - 93,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Object Code 66XX - Capital Assets - 133,000 - - - - - - - - - TOTAL EXPENDITURES 4,425,044 5,037,351 4,887,261 5,202,467 5,352,706 5,507,452 5,666,841 5,831,012 5,886,737 6,057,709 6,233,809 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- 133,000 - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 (324,444) (300,274) (491,904) (514,860) (525,098) (567,693) (592,689) (683,836) (712,045) (741,101) GENERAL FUND ENDING BALANCE 960,388 635,944 335,670 (156,234) (671,094) (1,196,192) (1,763,885) (2,356,575) (3,040,411) (3,752,456) (4,493,557) Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 521,106 220,832 (271,072) (785,932) (1,311,030) (1,878,723) (2,471,413) (3,155,249) (3,867,294) (4,608,395) 12,123 13,801 13,390 14,253 14,665 15,089 15,526 15,975 16,128 16,596 17,079 # of Operating Days (based on 365)70 38 16 (19) (54) (87) (121) (155) (196) (233) (270) Students Enrolled Primary 280 322 300 300 300 300 300 300 300 300 300 Secondary 238 255 277 277 277 277 275 275 255 255 255 Total Students Enrolled 518.0 577.2 577.2 577.2 577.2 577.2 575.0 575.0 555.2 555.2 555.2 Teaching Staff Priamry 23.2 24.9 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 22.1 23.9 23.9 23.9 23.9 23.9 23.9 22.1 22.1 22.1 Total Teaching Staff 45.3 47.0 47.2 47.2 47.2 47.2 47.2 47.2 45.3 45.3 45.3 Income Statement Table 6 – Scenario 6 10 Scenario 7 – 10% FSP reduction, implement “Option B”, increase number of sections in secondary and teachers, no increase in support personnel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 778,714 $ 613,052 $ 278,655 $ (75,174) $ (435,613) $ (816,084) $ (1,217,188) $ (1,639,546) $ (2,083,793) REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 484,800 499,200 499,200 499,200 499,200 499,200 499,200 499,200 499,200 499,200 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 638,010 659,490 663,733 668,103 673,170 678,389 683,765 689,301 695,005 700,879 State Revenue TEA - FSP Funds 3,748,836 3,968,961 4,086,851 4,209,456 4,335,740 4,465,812 4,599,786 4,737,780 4,879,913 5,026,311 5,177,100 TRS On-behalf/Medicare Part B 195,795 207,292 213,449 219,852 226,448 233,241 240,239 247,446 254,869 262,515 270,391 Total State Revenues 3,944,631 4,176,252 4,300,299 4,429,308 4,562,188 4,699,053 4,840,025 4,985,226 5,134,782 5,288,826 5,447,491 TOTAL REVENUES 4,630,782 4,814,263 4,959,789 5,093,041 5,230,290 5,372,223 5,518,414 5,668,990 5,824,084 5,983,830 6,148,369 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,432,655 3,515,656 3,769,734 3,877,070 3,987,625 4,101,498 4,218,786 4,339,593 4,464,024 4,592,189 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - - - - - - - - - - - Object Code 66XX - Capital Assets - - - - - - - - - - - TOTAL EXPENDITURES 4,425,044 4,983,097 5,112,611 5,414,598 5,571,279 5,732,661 5,898,885 6,070,095 6,246,441 6,428,078 6,615,164 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- - - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 (181,674) (165,662) (334,397) (353,829) (360,438) (380,471) (401,105) (422,357) (444,248) (466,795) GENERAL FUND ENDING BALANCE 960,388 778,714 613,052 278,655 (75,174) (435,613) (816,084) (1,217,188) (1,639,546) (2,083,793) (2,550,588) Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 663,876 498,214 163,817 (190,012) (550,451) (930,922) (1,332,026) (1,754,384) (2,198,631) (2,665,426) 12,123 13,652 14,007 14,835 15,264 15,706 16,161 16,630 17,114 17,611 18,124 # of Operating Days (based on 365)70 49 36 11 (12) (35) (58) (80) (103) (125) (147) Students Enrolled Primary 280 276 276 276 276 276 276 276 276 276 276 Secondary 238 330 348 348 348 348 348 348 348 348 348 Total Students Enrolled 518.0 606.0 624.0 624.0 624.0 624.0 624.0 624.0 624.0 624.0 624.0 Teaching Staff Priamry 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 27.0 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 Total Teaching Staff 45.3 50.3 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 Income Statement Table 7 – Scenario 7 11 Scenario 8 – 10% FSP reduction, implement “Option B”, increase number of sections and teachers in secondary, no increase in support person nel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 1,124,130 $ 1,390,728 $ 1,480,690 $ 1,563,140 $ 1,651,258 $ 1,731,989 $ 1,805,111 $ 1,870,395 $ 1,927,608 REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 530,400 546,240 546,240 546,240 546,240 546,240 546,240 546,240 546,240 546,240 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 683,610 706,530 710,773 715,143 720,210 725,429 730,805 736,341 742,045 747,919 State Revenue TEA - FSP Funds 3,748,836 4,342,279 4,471,958 4,606,116 4,744,300 4,886,629 5,033,228 5,184,225 5,339,751 5,499,944 5,664,942 TRS On-behalf/Medicare Part B 195,795 226,789 233,562 240,569 247,786 255,220 262,876 270,763 278,886 287,252 295,870 Total State Revenues 3,944,631 4,569,068 4,705,520 4,846,686 4,992,086 5,141,849 5,296,104 5,454,987 5,618,637 5,787,196 5,960,812 TOTAL REVENUES 4,630,782 5,252,679 5,412,050 5,557,458 5,707,229 5,862,059 6,021,533 6,185,792 6,354,978 6,529,241 6,708,731 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,432,655 3,515,656 3,789,792 3,897,729 4,008,905 4,123,415 4,241,361 4,362,846 4,487,975 4,616,857 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - 93,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Object Code 66XX - Capital Assets - 133,000 - - - - - - - - - TOTAL EXPENDITURES 4,425,044 5,209,097 5,132,611 5,454,656 5,611,939 5,773,941 5,940,802 6,112,670 6,289,694 6,472,028 6,659,832 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- 133,000 - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 163,742 266,598 89,962 82,450 88,118 80,731 73,122 65,285 57,212 48,898 GENERAL FUND ENDING BALANCE 960,388 1,124,130 1,390,728 1,480,690 1,563,140 1,651,258 1,731,989 1,805,111 1,870,395 1,927,608 1,976,506 Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 1,009,292 1,275,890 1,365,852 1,448,302 1,536,420 1,617,151 1,690,273 1,755,557 1,812,770 1,861,668 12,123 14,271 14,062 14,944 15,375 15,819 16,276 16,747 17,232 17,732 18,246 # of Operating Days (based on 365)70 71 91 91 94 97 99 101 102 102 102 Students Enrolled Primary 280 300 300 300 300 300 300 300 300 300 300 Secondary 238 363 383 383 383 383 383 383 383 383 383 Total Students Enrolled 518.0 663.0 682.8 682.8 682.8 682.8 682.8 682.8 682.8 682.8 682.8 Teaching Staff Priamry 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 27.0 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 Total Teaching Staff 45.3 50.3 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 Income Statement Table 8 – Scenario 8 12 Scenario 9 – 15% FSP Reduction, no change in students, teachers, or support personnel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 195,316 $ (618,586) $ (1,618,888) $ (2,656,817) $ (3,720,096) $ (4,839,162) $ (5,999,188) $ (7,244,236) $ (8,533,797) REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 422,400 422,400 422,400 422,400 422,400 420,800 420,800 406,400 406,400 406,400 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 575,610 582,690 586,933 591,303 596,370 599,989 605,365 596,501 602,205 608,079 State Revenue TEA - FSP Funds 3,748,836 3,310,602 3,310,602 3,409,920 3,512,218 3,617,584 3,711,998 3,823,358 3,803,296 3,917,395 4,034,917 TRS On-behalf/Medicare Part B 195,795 172,907 172,907 178,094 183,437 188,940 193,871 199,687 198,639 204,599 210,736 Total State Revenues 3,944,631 3,483,509 3,483,509 3,588,014 3,695,655 3,806,524 3,905,869 4,023,045 4,001,935 4,121,994 4,245,653 TOTAL REVENUES 4,630,782 4,059,119 4,066,199 4,174,947 4,286,957 4,402,894 4,505,858 4,628,410 4,598,437 4,724,198 4,853,732 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,260,909 3,270,306 3,517,545 3,617,837 3,721,137 3,827,536 3,937,128 3,936,637 4,049,705 4,166,166 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - - - - - - - - - - - Object Code 66XX - Capital Assets - - - - - - - - - - - TOTAL EXPENDITURES 4,425,044 4,811,351 4,867,261 5,162,409 5,312,046 5,466,173 5,624,923 5,788,436 5,843,485 6,013,759 6,189,141 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- - - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 (765,072) (813,902) (1,000,302) (1,037,929) (1,063,279) (1,119,066) (1,160,027) (1,245,048) (1,289,561) (1,335,409) GENERAL FUND ENDING BALANCE 960,388 195,316 (618,586) (1,618,888) (2,656,817) (3,720,096) (4,839,162) (5,999,188) (7,244,236) (8,533,797) (9,869,205) Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 80,478 (733,424) (1,733,726) (2,771,655) (3,834,934) (4,954,000) (6,114,026) (7,359,074) (8,648,635) (9,984,043) 12,123 13,182 13,335 14,144 14,554 14,976 15,411 15,859 16,010 16,476 16,957 # of Operating Days (based on 365)70 6 (55) (123) (190) (256) (321) (386) (460) (525) (589) Students Enrolled Primary 280 296 276 276 276 276 276 276 276 276 276 Secondary 238 232 252 252 252 252 250 250 232 232 232 Total Students Enrolled 518.0 528.0 528.0 528.0 528.0 528.0 526.0 526.0 508.0 508.0 508.0 Teaching Staff Priamry 23.2 24.9 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 22.1 23.9 23.9 23.9 23.9 23.9 23.9 22.1 22.1 22.1 Total Teaching Staff 45.3 47.0 47.2 47.2 47.2 47.2 47.2 47.2 45.3 45.3 45.3 Income Statement Table 9 – Scenario 9 13 Scenario 10 – 15% FSP reduction; add two students per class, no change in teachers, or support personnel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 466,276 $ (3,667) $ (670,329) $ (1,365,189) $ (2,075,689) $ (2,833,617) $ (3,622,249) $ (4,500,956) $ (5,413,718) REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 461,760 461,760 461,760 461,760 461,760 460,000 460,000 444,160 444,160 444,160 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 614,970 622,050 626,293 630,663 635,730 639,189 644,565 634,261 639,965 645,839 State Revenue TEA - FSP Funds 3,748,836 3,619,090 3,619,090 3,727,663 3,839,493 3,954,678 4,057,792 4,179,526 4,156,673 4,281,373 4,409,815 TRS On-behalf/Medicare Part B 195,795 189,019 189,019 194,689 200,530 206,546 211,931 218,289 217,096 223,608 230,317 Total State Revenues 3,944,631 3,808,109 3,808,109 3,922,352 4,040,023 4,161,223 4,269,724 4,397,815 4,373,769 4,504,982 4,640,131 TOTAL REVENUES 4,630,782 4,423,079 4,430,158 4,548,645 4,670,685 4,796,953 4,908,913 5,042,380 5,008,030 5,144,946 5,285,970 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,260,909 3,270,306 3,537,603 3,638,496 3,742,416 3,849,454 3,959,703 3,959,889 4,073,655 4,190,834 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - 93,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Object Code 66XX - Capital Assets - 133,000 - - - - - - - - - TOTAL EXPENDITURES 4,425,044 5,037,351 4,887,261 5,202,467 5,352,706 5,507,452 5,666,841 5,831,012 5,886,737 6,057,709 6,233,809 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- 133,000 - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 (494,112) (469,943) (666,662) (694,861) (710,499) (757,929) (788,632) (878,707) (912,762) (947,839) GENERAL FUND ENDING BALANCE 960,388 466,276 (3,667) (670,329) (1,365,189) (2,075,689) (2,833,617) (3,622,249) (4,500,956) (5,413,718) (6,361,557) Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 351,438 (118,505) (785,167) (1,480,027) (2,190,527) (2,948,455) (3,737,087) (4,615,794) (5,528,556) (6,476,395) 12,123 13,801 13,390 14,253 14,665 15,089 15,526 15,975 16,128 16,596 17,079 # of Operating Days (based on 365)70 25 (9) (55) (101) (145) (190) (234) (286) (333) (379) Students Enrolled Primary 280 322 300 300 300 300 300 300 300 300 300 Secondary 238 255 277 277 277 277 275 275 255 255 255 Total Students Enrolled 518.0 577.2 577.2 577.2 577.2 577.2 575.0 575.0 555.2 555.2 555.2 Teaching Staff Priamry 23.2 24.9 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 22.1 23.9 23.9 23.9 23.9 23.9 23.9 22.1 22.1 22.1 Total Teaching Staff 45.3 47.0 47.2 47.2 47.2 47.2 47.2 47.2 45.3 45.3 45.3 Income Statement Table 10 – Scenario 10 14 Scenario 11 – 15% FSP reduction, implement “Option B”, increase number of sections in secondary and teachers, no increase in support personnel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 600,580 $ 251,493 $ (271,832) $ (820,257) $ (1,381,129) $ (1,968,046) $ (2,581,791) $ (3,223,167) $ (3,893,005) REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 484,800 499,200 499,200 499,200 499,200 499,200 499,200 499,200 499,200 499,200 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 638,010 659,490 663,733 668,103 673,170 678,389 683,765 689,301 695,005 700,879 State Revenue TEA - FSP Funds 3,748,836 3,799,668 3,912,530 4,029,906 4,150,803 4,275,327 4,403,587 4,535,695 4,671,765 4,811,918 4,956,276 TRS On-behalf/Medicare Part B 195,795 198,450 204,344 210,475 216,789 223,293 229,991 236,891 243,998 251,318 258,857 Total State Revenues 3,944,631 3,998,118 4,116,874 4,240,381 4,367,592 4,498,620 4,633,578 4,772,586 4,915,763 5,063,236 5,215,133 TOTAL REVENUES 4,630,782 4,636,129 4,776,364 4,904,113 5,035,695 5,171,790 5,311,967 5,456,350 5,605,065 5,758,241 5,916,012 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,432,655 3,515,656 3,769,734 3,877,070 3,987,625 4,101,498 4,218,786 4,339,593 4,464,024 4,592,189 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - - - - - - - - - - - Object Code 66XX - Capital Assets - - - - - - - - - - - TOTAL EXPENDITURES 4,425,044 4,983,097 5,112,611 5,414,598 5,571,279 5,732,661 5,898,885 6,070,095 6,246,441 6,428,078 6,615,164 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- - - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 (359,808) (349,087) (523,325) (548,425) (560,872) (586,918) (613,745) (641,376) (669,837) (699,152) GENERAL FUND ENDING BALANCE 960,388 600,580 251,493 (271,832) (820,257) (1,381,129) (1,968,046) (2,581,791) (3,223,167) (3,893,005) (4,592,157) Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 485,742 136,655 (386,670) (935,095) (1,495,967) (2,082,884) (2,696,629) (3,338,005) (4,007,843) (4,706,995) 12,123 13,652 14,007 14,835 15,264 15,706 16,161 16,630 17,114 17,611 18,124 # of Operating Days (based on 365)70 36 10 (26) (61) (95) (129) (162) (195) (228) (260) Students Enrolled Primary 280 276 276 276 276 276 276 276 276 276 276 Secondary 238 330 348 348 348 348 348 348 348 348 348 Total Students Enrolled 518.0 606.0 624.0 624.0 624.0 624.0 624.0 624.0 624.0 624.0 624.0 Teaching Staff Priamry 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 27.0 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 Total Teaching Staff 45.3 50.3 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 Income Statement Table 11 – Scenario 11 15 Scenario 12 – 15% FSP reduction, implement “Option B”, increase number of sections and teachers in secondary, no increase in support personnel Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 GENERAL FUND BEG. BALANCE $ 767,490 $ 960,388 $ 929,241 $ 995,130 $ 878,361 $ 747,879 $ 616,676 $ 471,506 $ 311,951 $ 137,578 $ (52,057) REVENUES Local Revenues WAF Salary Reimbursement 64,858 66,804 68,808 70,872 72,998 75,188 77,444 79,767 82,160 84,625 87,164 Other Local Revenue 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127 WAF Blacksmith 520,000 530,400 546,240 546,240 546,240 546,240 546,240 546,240 546,240 546,240 546,240 Interest Earned 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 Food Services 3,000 3,090 3,183 3,278 3,377 3,478 3,582 3,690 3,800 3,914 4,032 Athletic Activities 51,953 53,512 55,117 56,770 58,474 60,228 62,035 63,896 65,813 67,787 69,820 Transportation/Parking 32,840 15,900 18,860 18,860 18,860 19,426 20,009 20,609 21,227 21,864 22,520 Total Local Revenues 686,151 683,610 706,530 710,773 715,143 720,210 725,429 730,805 736,341 742,045 747,919 State Revenue TEA - FSP Funds 3,748,836 4,157,063 4,281,211 4,409,647 4,541,936 4,678,194 4,818,540 4,963,096 5,111,989 5,265,349 5,423,310 TRS On-behalf/Medicare Part B 195,795 217,116 223,600 230,308 237,217 244,334 251,664 259,214 266,990 275,000 283,250 Total State Revenues 3,944,631 4,374,179 4,504,811 4,639,955 4,779,154 4,922,528 5,070,204 5,222,310 5,378,979 5,540,349 5,706,559 TOTAL REVENUES 4,630,782 5,057,789 5,211,340 5,350,727 5,494,296 5,642,738 5,795,633 5,953,115 6,115,321 6,282,393 6,454,478 EXPENDITURES Object Code 61XX - Salaries 3,253,604 3,432,655 3,515,656 3,789,792 3,897,729 4,008,905 4,123,415 4,241,361 4,362,846 4,487,975 4,616,857 Object Code 62XX - Prof. Contracted Services 641,745 660,997 680,827 701,252 722,289 743,958 766,277 789,265 812,943 837,331 862,451 Indirect Costs - Transfer from Town - 343,859 354,175 364,800 375,744 387,016 398,627 410,586 422,903 435,590 448,658 Object Code 63XX - Supplies & Materials 224,298 231,027 237,958 245,097 252,449 260,023 267,824 275,858 284,134 292,658 301,438 Object Code 64XX - Other Operating Costs 305,397 314,559 323,996 333,716 343,727 354,039 364,660 375,600 386,868 398,474 410,428 Object Code 65XX - Debt Service - 93,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Object Code 66XX - Capital Assets - 133,000 - - - - - - - - - TOTAL EXPENDITURES 4,425,044 5,209,097 5,132,611 5,454,656 5,611,939 5,773,941 5,940,802 6,112,670 6,289,694 6,472,028 6,659,832 OTHER RESOURCES/USES Other Resources 7,000 7,000 7,000 7,000 7,000 - - - - - - Other Resources (Portable Buildings)- 133,000 - - - - - - - - - Transfers Out (19,840) (19,840) (19,840) (19,840) (19,840) - - - - - - Excess Revenues Over (Under) Expenditures 192,898 (31,147) 65,889 (116,768) (130,483) (131,203) (145,170) (159,555) (174,373) (189,635) (205,355) GENERAL FUND ENDING BALANCE 960,388 929,241 995,130 878,361 747,879 616,676 471,506 311,951 137,578 (52,057) (257,411) Assigned - Technology/FFE 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Assigned _ Uniform/Equipment Replacement 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 14,838 ENDING FUND BALANCE 845,550 814,403 880,292 763,523 633,041 501,838 356,668 197,113 22,740 (166,895) (372,249) 12,123 14,271 14,062 14,944 15,375 15,819 16,276 16,747 17,232 17,732 18,246 # of Operating Days (based on 365)70 57 63 51 41 32 22 12 1 (9) (20) Students Enrolled Primary 280 300 300 300 300 300 300 300 300 300 300 Secondary 238 363 383 383 383 383 383 383 383 383 383 Total Students Enrolled 518.0 663.0 682.8 682.8 682.8 682.8 682.8 682.8 682.8 682.8 682.8 Teaching Staff Priamry 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 23.2 Secondary 22.1 27.0 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 28.6 Total Teaching Staff 45.3 50.3 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 51.9 Income Statement Table 12 – Scenario 12 16 Reductions in Program Expenditures During the FY 2010/11 budget process a list of programs and their associated cost was prepared and presented to the Board. This list of programs provides an explanation of the existing programs within the Academy and ranked them in order of importance. Reduction in program services can be realized in the Primary and Secondary Program but due to the size of the Academy, reduction in services requires either cancellation or complete reorganization. The specials identified with an asterisk could be integrated into the general classroom but it would reduce the teachers planning time during the instructional day and would have to take place before or after school. PYP Programme When ranking the programs during the preparation of the current 2010-11 WA budget, the “specials” (Spanish, music, art, library, and strings, shown in the chart below denoted with an asterisk) were identified as the main possible cost reductions in the PYP Programme. Total annual cost for Spanish, music, art, library, and strings in PYP is $234,882. The specials curriculum for music, art, library, and strings is not required by the State. The IB requires music and art as a part of the PYP curriculum, however, it can be taught in the classroom by generalist PYP (i.e. non- specialized) teachers. In addition, teacher’s aides, administration (Principal, PYP Coordinator, and Administrative Staff) could be considered for reductions in spending. The IB requires a PYP Programme to offer a second language from age seven (second grade) which, if WA did that, would allow us to reduce staffing costs by one part-time teaching position. Deducting for the current annual cost of the PYP Spanish program, the annual cost of the remaining specials (music, art, and library) is $165,619. If the music, art, and library specials were taught by our PYP teachers they would lose multiple planning period and other important collaborative time, something the IB would possibly call to our attention as a concern during an assessment visit. 1 General Instruction 832,204 20.13% 1 PE 116,859 2.83% 2 Supplies & Operations 556,171 13.45% 3 Administration 150,181 3.63% 4 Support Services 128,366 3.10% 4 Spanish 69,263 1.68% 5 Music 49,876 1.21% 6 Art 70,683 1.71% 7 Library 37,917 0.92% 8 Strings 7,143 0.17% $ 2,018,662 48.82% Table 13 - PYP Program Ranking MYP Programme Unlike the PYP Program the MYP Program would have to consider reducing expenditures in support services, administration, and supplies and operations. There is little room for reduction in the instructional expenditures, but saving could be realized by increasing the teaching load and reducing the number of planning periods. * * * * * 17 1 Art 22,767 0.55% 1 Humanities 72,655 1.76% 1 Information Technology 23,417 0.57% 1 Language Arts 131,948 3.19% 1 Math 81,647 1.97% 1 Science 105,549 2.55% 1 Spanish 111,816 2.70% 1 PE/Athletics 66,776 1.61% 2 Library 21,726 0.53% 3 Supplies & Operations 374,995 9.07% 4 Administration 136,289 3.30% 5 Support Services 73,553 1.78% $ 1,223,140 29.58% Table 14 - MYP Program Ranking DP Programme The DP Program is similar to the MYP Program with many of the teachers providing instructional services in both the MYP and DP Programs. There could be reductions in the number of courses being offered, limiting the student’s choices to the five required courses and providing only one or two options, such as art, chemistry, economics and environmental systems. 1 Humanities 36,327 0.88% 1 Information Technology 11,709 0.28% 1 Language Arts 65,974 1.60% 1 Math 40,823 0.99% 1 Science 52,775 1.28% 1 Spanish 55,908 1.35% 1 Supplies & Operations 169,584 4.10% 2 Administration 68,043 1.65% 3 Support Services 33,263 0.80% 4 Library 9,812 0.24% 5 Art 11,384 0.28% $ 555,601 13.44% Table 15 - DP Program Ranking Special Education Program As a public school, the Academy must offer special education services to all students who require them. The Academy receives special revenues funding from the federal government to help reimburse the cost of providing the extra services, but spending reductions are not likely. 18 1 Occupational Therapy (Social Skills) 18,000 0.44% 1 Speech Therapy (Social Skills) 25,000 0.60% 1 Inclusion (Mainstream/Social Skills) 81,620 1.97% 1 Resource 13,518 0.33% 1 Compliance 56,064 1.36% 1 Student Assessment 31,600 0.76% 1 Supplies 500 0.01% $ 226,302 5.47% Table 16 - Special Education Program Ranking Information Technology The IT department provided the backbone of the schools ability to communicate and educate students integrate technology into the classrooms. There is little room for reductions in spending. 1 IT Support 22,217 0.54% 1 Windows/Mac Support 33,325 0.81% 1 Enterprise Support 11,108 0.27% 1 Data Center 11,108 0.27% 1 Website Services 11,108 0.27% 1 LAN/WAN Operations 11,108 0.27% 1 Physical & Electronic Network Security 11,108 0.27% $ 111,083 2.69% Table 17 - Informational Technology Ranking Other Expenditures The services delivered by the administrative office and the Town of Westlake provide school wide support which have been presented under the previous programs. Town direct costs are direct operational expenses for the WA campus previously booked to the municipal budget, but as of the current 2010-11 fiscal year, are now charged directly to the WA operating budget. The Town indirect costs, per Board direction, are scheduled to be included in the WA operating budget beginning in FY 2011-12. These indirect costs include finance, accounting, risk management, human resources, general administrative and managerial oversight, federal and state regulatory compliance, as well as direct support to the instructional and leadership staff at Westlake Academy. 1 Town Direct Costs ~250,000 32.1% 1 Town Indirect Costs 343,849 44.1% 1 WA Administrative Support Staff Salaries/Wages 185,499 23.8% $779,348 100% Table 18 - Other Expenditures 3/30/2011 1 Westlake Academy Long-range Financial Forecast Scenarios Based On State Public Education Funding Reductions Current Total WA Yearly Cost Overall Cost Summary FY 10-11 Budget Proposed Westlake Academy Budget $ 4,649,822 Estimated Town Funded Indirect Operational Costs (Support Services)324,607 Subtotal All Operating Costs4,973,129 Annual Debt Service Payment1,501,778 Grand Total$ 6,476,207 3/30/2011BOT Meeting 2 3/30/2011 2 WA Total Operating Expenditures WA –Total Operating ExpendituresWA Total Operating Expenditures Adopted Estimated Adopted Actual Budget Budget Budget FY 08/09 FY 09/10 FY 09/10 FY 10/11 General Fund$ 3,709,086 $ 3,918,033 $ 4,092,899 $ 4,425,054 Special Revenue Funds96,610 139,680 270,131 224,768 Total Governmental Funds$ 3,805,696 $ 4,057,713 $ 4,363,030 $ 4,649,822 3/30/2011Block Schedule Information Meeting 3 WA Yearly –Expenditures by Object Code WA Yearly -Expenditures by Object Code Adopted Estimated Adopted Actual Budget Budget Budget FY 08/09 FY 09/10 FY 09/10 FY 10/11 61XXPayroll & Related Items$ 2,790,289 $ 3,090,775 $ 3,275,786 $ 3,396,643 62XXContracted Services553,162 488,190 444,608 641,745 63XXSupplies & Materials252,376 252,105 305,659 258,287 64XXOther Operating126,878 184,643 295,481 353,147 65XXDebt Service82,990 42,000 41,496 - TotalExpenditures $3805696 $4057713 $4363030 $4649822 3/30/2011BOT Meeting 4 Total Expenditures $ 3,805,696 $ 4,057,713 $ 4,363,030 $ 4,649,822 3/30/2011 3 WA Yearly Revenue Detail FY 08/09 Audited FY 09/10 Adopted Budget FY 09/10 Estimated Budget FY 10/11 Adopted Budget ldLocal & Intermediate Sources Blacksmith Apprentice Program (WAF)394,129$ 420,000$ 435,095$ 419,230$ Gifts and Donations20,000-3,000- Investment Earnings 4,6173,0006251,500 Lunchroom Revenues6,3398,600-3,000 WAF Salary Reimbursement64,85864,85864,85864,858 Local Revenue25,34111,00016,38812,000 Athletic Activities Income 32,74348,00644,95351,953 Transportation & Parking---32,840 Total Local & Intermediate Sources 506,248555,464564,919585,381 SR 3/30/2011Block Schedule Information Meeting 5 State Revenues Foundation School Program2,960,5893,443,120 3,379,0403,748,836 State Revenue (TRS and Medicare On-Behalf)202,539174,285193,989189,630 Medicare Part D On-Behalf--6,0446,165 Total State Revenues 3,163,1293,617,405 3,579,0733,944,631 TOTAL REVENUES 3,669,377$ 4,172,869$ 4,143,993$ 4,530,013$ Total Enrollment 600 700 610 630 630 0 100 200 300 400 500 600 195 264 324 346 379 417 491 520 3/30/2011BOT Meeting 6 FY 03/04 1-6 FY 04/05 K-7 FY 05/06 K-8 FY 06/07 K-9 FY 07/08 K-10 FY 08/09 K-11 FY 09/10 K-12 FY 10/11 K-12 FY 11/12 K-12 FY 12/13 K-12 FY 13/14 K-12 3/30/2011 4 Models Examined •Status Quo (current enrollment & staffing) •StatusQuo+2studentsperclass(maintaincurrent•Status Quo + 2 students per class (maintain current staffing) •Option B Expanded Block Schedule as planned •Option B Expanded Block Schedule + 2 students/class •Apply: 5%, 10%, and 15% FSP Funding Reduction to heach scenario. 3/30/2011BOT Meeting 7 −0% = $7,328 −5% = $7,040 −10% = $6,752 −15% = $6,464 Scenario Assumptions •Revenues –100% use of Blacksmith –5-15% FSP Reduction through FY12-13 –3% growth in other revenues –3% growth in FSP beginning FY13-14 •Expenditures –Salaries flat until FY 13-14 –3% growth in all other expenditures –Transfer indirect costs from Town to WA starting FY 11-12 –3% increase in salaries beginning in FY13-14 3/30/2011BOT Meeting 8 3/30/2011 5 Scenarios 3/30/2011BOT Meeting 9 Scenario 1-4 = 5% FSP Reduction Scenario 4-8 = 10% FSP Reduction Scenario 9-12 = 15% FSP Reduction Scenarios –5% FSP Reductions 3/30/2011BOT Meeting 10 3/30/2011 6 Scenarios –10% FSP Reductions 3/30/2011BOT Meeting 11 Scenarios –15% FSP Reductions 3/30/2011BOT Meeting 12 3/30/2011 7 Scenario’s Conclusion •Only Scenarios 2, 4, and 8 have positive cash flowy,,p •Whether a 5%, 10%, or 15% FSP Funding Reduction, Option B + 2 new students per class (22 per class) provides the best financial outcome. •Theonlyscenariosthatpositivelycashflow(24•The only scenarios that positively cash flow (2, 4, and 8) require 22 students/class in grades 1 –12. •All other scenarios require use of Fund Balance 3/30/2011BOT Meeting 13 Fund Balance •Board Policy –“General Fund Undesignated Fund Balance –The Academy will strive to maintain the General Fund undesignated fund balance at 45 days of operation.” •CurrentFundBalance=$767490•Current Fund Balance = $767,490 3/30/2011BOT Meeting 14 3/30/2011 8 Fund Balance Financial Impact Scenario'sFY 2011/12FY 2012/13FY 2013/14FY 2014/15FY 2015/16FY 2016/17FY 2017/18FY 2018/19FY 2019/20FY 2020/21 Scenario 1 $ 960,388 $ 592,383 $ 88,893 $ (591,685)$ (1,300,298)$ (2,024,382)$ (2,795,400)$ (3,596,937)$ (4,485,377)$ (5,407,631) Scenario 2 960,388 985,268 874,662 577,516 262,658 (57,040)(414,498)(791,245)(1,260,210)(1,751,538) Scenario 3 960,388 863,848 861,611 696,142 516,908 336,904 142,879 (65,586)(288,924)(527,582) Scenario 4 960,388 1,319,019 1,786,327 2,083,020 2,378,402 2,685,840 2,992,471 3,298,270 3,603,212 3,907,272 Scenario 5 960,388 437,178 (221,519)(1,061,959)(1,935,230)(2,828,911)(3,773,953)(4,754,735)(5,821,479)(6,927,386) Scenario 6 960,388 815,600 535,325 63,421 (431,438)(936,536)(1,484,230)(2,056,919)(2,720,755)(3,412,800) Scenario 7 960,388 685,714 500,052 145,655 (228,174)(608,613)(1,009,084)(1,430,188)(1,872,546)(2,336,793) 3/30/2011BOT Meeting 15 Scenario 8 960,388 1,124,130 1,390,728 1,480,690 1,563,140 1,651,258 1,731,989 1,805,111 1,870,395 1,927,608 Scenario 9 960,388 281,972 (531,931)(1,532,233)(2,570,161)(3,633,440)(4,752,506)(5,912,533)(7,157,580)(8,447,141) Scenario 10 960,388 645,931 195,989 (450,673)(1,125,534)(1,816,033)(2,553,962)(3,322,593)(4,181,300)(5,074,062) Scenario 11 960,388 507,580 138,493 (404,832)(973,257)(1,554,129)(2,161,046)(2,794,791)(3,456,167)(4,146,005) Scenario 12 960,388 929,241 995,130 878,361 747,879 616,676 471,506 311,951 137,578 (52,057) Other Choices: Expenditure Reduction •PYP Page -16 –Specials art, library, and music -approximately $160,000 cost reduction –Spanish begins in Grade 2 –approximately $30,000 cost reduction, •Other Page -19 3/30/2011BOT Meeting 16 3/30/2011 9 WA Expenditures Structure •Driven by past decisions –Salary levels •Internationals’ Stipends –Staffing levels Qliffiliildii–Quality of facility materials drives maintenance costs 3/30/2011BOT Meeting 17 Conclusions •Centrist approach •Scenario8makesthemostsenseScenario 8 makes the most sense –Allows implementation of Option B –22 students/class in G1-12 avoids use of Fund Balance and can still incurs a 10% FSP reduction –Positions us best financially from a solvency tdittBOTfiillistandpoint; meets BOT financial policy –Maintains educational quality with lower class size than surrounding public schools 3/30/2011BOT Meeting 18 3/30/2011 10 Discussion •Questions •Feedback •BoardDirectionBoard Direction 3/30/2011BOT Meeting 19 Note: In the ’10-11 school year, a third section was added to G5. WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: April 4, 2011 Staff Contact: Tom Brymer, Superintendent Discussion Subject: Discussion of Upcoming Strategic Planning Retreat The Board has expressed a desire to hold a strategic planning retreat in the near future. Board discussion on this retreat would be helpful and should include date, time, length, possible locations, format, and some indication of the Board’s desire for the retreat’s content (see below for staff’s initial recommendation for some of the topics for this retreat). EXECUTIVE SUMMARY High Student Achievement APPLICABLE STRATEGIC PLAN DESIRED OUTCOME Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential Funded Not Funded N/A FISCAL IMPACT Staff recommends that this strategic planning retreat cover, at a minimum, the following topics ( RECOMMENDATION / ACTION REQUESTED/ OPTIONS note • Recommendations on an approach for incorporating the WA strategic plan into the Board’s meeting agenda : this list is not a prioritized, nor all inclusive, other topics could be added): • Use of the balanced scorecard to measure strategic plan progress • Any desired updates/changes to the strategic plan (including review of the school’s mission/vision statement) • Review of the PMSI Report by Peter Hayes regarding WA facility/enrollment recommendations and discussion of physical plan needs • Draft recruitment policy review and discussion • Review of Current Board of Trustee policy manual and possible policy changes • Review of the Council/Board Relations and Ethics Policy • Review of the Council/Board Advisory Board and Affiliates Policy ATTACHMENTS: None. BOARD RECAP / STAFF DIRECTION Westlake Academy Item #5 Board Recap / Staff Direction Westlake Academy Item # 6 – Workshop Adjournment Back up material has not been provided for this item. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Westlake Academy Item # 3 – Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on March 10, 2011. b. Consider approval of Resolution 11-07, Adopting the 2011-2012 School Calendar and approving request for state waiver. c. Consider approval of Resolution 11-08, Authorizing the Town Manager to execute agreements authorizing the Town Manager to execute agreements with Mountain Home Company and Big Bear Electric for portable classrooms and underground power distribution and amending the Academy’s FY 10-11 operating budget to fund these costs. d. Consider approval of Resolution 11-09, Authorizing the Town Manager to execute an agreement for the removal and replacement of the Academy gym floor. Westlake Academy Item # 4 - Consent Agenda Items BOT Minutes 03/10/11 Page 1 of 5 WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS March 10, 2011 PRESENT: President Laura Wheat and Trustees, Clif Cox, Carol Langdon, and Rick Rennhack. ABSENT: Tim Brittan OTHERS PRESENT: Superintendent, Tom Brymer, Board Secretary Kelly Edwards, Secondary Principal Rod Harding, Primary Principal Jamie Schmitz, Administrative Services Coordinator Ben Nibarger, Municipal Court and Special Projects Director Amanda DeGan , Finance Director Debbie Piper, and Assistant to the Superintendent Ginger Awtry. Workshop Session 1. CALL TO ORDER President Wheat called the workshop meeting to order at 4:42 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FROM MARCH 10, 2011, TRUSTEES REGULAR MEETING AGENDA. Superintendent Tom Brymer gave a brief introduction to all of the consent agenda items, expanding his discussion regarding Item c.; the resolution to support making education a priority in the current Legislature’s budget deliberations. Mr. Brymer briefly reiterated the importance of this issue and the significance of the Academy joining a larger support group with other school districts. President Wheat asked for further explanation about Item d; the State waiver for the snow/ice days. PYP Principal Jamie Schmitz explained that we are submitting waivers for the additional three days missed due to inclement weather in February. TEA requires that every school district make up a minimum of two days and those are scheduled on our school calendar in advance. Mr. Schmitz stated this waiver is requesting that we receive TEA funding for all 5 days as the other three instructional days that were missed will be made up incrementally throughout the remaining school year. Additionally, the BOT Minutes 03/10/11 Page 2 of 5 teacher contract days that were missed will be made up by holding Professional Development make-up days on Saturdays. Trustee Rennhack asked if the surrounding school districts were also requesting this waiver and Mr. Schmitz answered affirmatively. 3. REPORTS a. Secondary Leadership Team recommendations for expanding the Language B component within both the MYP and DP. President Wheat asked if the Trustees had any questions regarding any of the listed reports. Trustee Rennhack asked a question about how the Language B expansion relates to the projected funding shortfall by the State. Superintendent Brymer answered that this plan relates to the Board’s desires to move forward with the Option B expansion which included adding an additional language. While the administrators are making those plans now, it was decided that this would be built into the scenarios presented later today and this position will be filled by existing faculty. Trustee Cox complimented this report stating this is exactly the kind of report that the Board desired to receive in order to summarize and streamline information to better govern. All trustees concurred that it was well understood and written. Trustee Langdon asked about our choice of the second language offering and is curious to know if it is the best choice for the demand in the business world. Discussion ensued about the various language options and the best ones to offer to our students, what is in demand now and keeping track of these demands through the years, possibility to add more languages in the future, what are college students taking now, and what type of language demands are we hearing from our students and parents. 4. DISCUSSION ITEMS a. Presentation and Discussion of Various Multi-Year State Funding Forecast Reduction Scenarios for Westlake Academy. Superintendent Brymer provided a presentation and overview of the forecast as prepared by Staff. Discussion ensued regarding the possible time frame of the impact from the Legislative session, the max number of students, vacancies for new students and Westlake residents, the number of classes teachers currently teach and would need to teach and the need to produce multiple budget scenarios. Superintendent Brymer stated there was no action necessary at this time and he would provide a status update in April. BOT Minutes 03/10/11 Page 3 of 5 b. Presentation and Discussion of Westlake Academy Facility Plan Options by Mr. Peter Hayes of Project Management Services, Inc. Superintendent Brymer introduced Mr. Peter Hayes and Eric Goodlove from Project Management Services, Inc. Mr. Hayes and Mr. Goodlove provided a presentation and overview of facilities planning and growth model options for the Academy. Discussion ensued regarding the various options proposed, organization of staff and faculty, efficiency models for the proposed campus layout, state funding and construction cost and the organization structure of other charter schools. Note added to the record - Mr. Hayes was contacted last year and this study was funded by a grant from the Hudson Foundation. c. Discussion of board of trustee governance as illustrated in Dr. Brian Carpenter’s Charter School Board University: An introduction to effective charter school governance; Chapters 16-17. The Board reviewed and discussed the questions in Chapters 16 and 17 as they relate to the academy. 5. BOARD RECAP / STAFF DIRECTION - Schedule an item regarding the proposed facilities planning model provided by Mr. Hayes during a future meeting and/or strategic planning session. - Schedule a strategic plan retreat. - Present the current financial situation with the cost of construction for the proposed planning model as discussed and to include a Municipal Complex. - Review offering an additional language such as Mandarin Chinese. 6. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 8.41 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 8:42 p.m. with all Trustees present. BOT Minutes 03/10/11 Page 4 of 5 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZENS' PRESENTATIONS AND RECOGNITIONS No one addressed the Board. 4. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on February 7, 2011. b. Consider approval of the minutes for the meeting held on February 28, 2011. c. Consider approval of Resolution 11-05, in Support of Making Education a Priority in the Current Texas Legislature’s Budget Deliberations for the Next Biennium. d. Consider approval of Resolution 11-06, Requesting a waiver for Missed Instructional Days. MOTION: Trustee Langdon made a motion to approve the consent agenda. Trustee Rennhack seconded the motion. The motion carried by a vote of 3-0. BOT Minutes 03/10/11 Page 5 of 5 BOARD CALENDAR - Trustee Meeting April 4, 2011 - Town Offices Closed April 22, 2011 (Good Friday) - WA Senior Dinner June 2, 2011, Petroleum Club, Fort Worth - 7:00-10:00 p.m. - WA Graduation June 4, 2011, Hurst Convention Center - 2:00 p.m. 5. FUTURE AGENDA ITEMS - None 6. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn. MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Cox seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the meeting at 8:43 p.m. APPROVED BY THE BOARD OF TRUSTEES ON APRIL 4, 2011. ____________________________ Laura Wheat, Board President ATTEST: _____________________________ Kelly Edwards, Board Secretary Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: April 4, 2011 Staff Contact: Tom Brymer, Superintendent Report Subject: Expedited State Waiver for Early Release and In-Service Work Days The school administration has proposed a school calendar for the 2011-12 school year. The calendar meets all the requirements of the TEA for 180 instructional days minus the allotted number of staff in-service days, early release days and start date. The Academy reviewed surrounding school districts calendars and consulted with the faculty for input when drafting this calendar. Once passed by the School Board the calendar will be submitted to TEA for final approval. EXECUTIVE SUMMARY High Student Achievement APPLICABLE STRATEGIC PLAN DESIRED OUTCOME Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential Funded Not Funded N/A FISCAL IMPACT Consideration of a Resolution authorizing the expedited State waiver for early release and in- service work days for the 2011-12 school calendar. RECOMMENDATION / ACTION REQUESTED/ OPTIONS ATTACHMENTS Resolution Expedited State Waiver Da t e Su M T u W T h F S a S u M T u W T h F S a S u M T u W T h F S a Au g u s t 1 - 5 S t u d e n t R e g i s t r a t i o n W e e k RR R R R 6 1 2 3 1 Au g u s t 1 1 - 1 2 N e w T e a c h e r O r i e n t a t i o n 78 9 1 0 NN 13 4 H 67 8 9 1 0 2 3 4 5 6 7 8 Au g u s t 1 5 - 1 9 S t a f f D e v e l o p m e n t 14 EP E P E P E P E P 20 1 1 1 2 1 3 1 4 1 5 1 6 1 7 9 1 0 1 1 1 2 1 3 1 4 1 5 Au g u s t 2 2 F i r s t D a y o f S c h o o l 21 2 2 2 3 2 4 2 5 2 6 2 7 1 8 1 9 2 0 2 1 2 2 EP 24 1 6 1 7 1 8 1 9 2 0 EP 22 Se p t e m b e r 5 L a b o r D a y / H o l i d a y 28 2 9 3 0 3 1 2 5 2 6 2 7 2 8 2 9 30 23 2 4 2 5 ER 27 2 8 2 9 Se p t e m b e r 2 3 S t a f f D e v e l o p m e n t / S t u d e n t H o l i d a y 30 3 1 Oc t o b e r 2 1 S t a f f D e v e l o p m e n t / S t u d e n t H o l i d a y 81 3 2 0 2 1 2 0 2 1 Oc t o b e r 2 6 E a r l y R e l e a s e / P a r e n t T e a c h e r C o n f e r e n c e No v e m b e r 1 8 E a r l y R e l e a s e / S t a f f D e v e l o p m e n t Su M T u W T h F S a S u M T u W T h F S a S u M T u W T h F S a No v e m b e r 2 1 - 2 5 T h a n k s g i v i n g H o l i d a y 12 3 4 5 1 2 3 1 EP 34 5 6 7 De c e m b e r 1 4 - 1 5 S e c o n d a r y E a r l y R e l e a s e / E x a m s 67 8 9 1 0 11 12 4 5 6 7 8 9 1 0 8 9 1 0 1 1 1 2 13 14 De c e m b e r 1 6 E a r l y R e l e a s e 13 1 4 1 5 1 6 1 7 ER 19 11 1 2 1 3 ER E R E R 17 15 EP 17 ER 19 2 0 2 1 De c e m b e r 1 9 - 3 0 W i n t e r H o l i d a y 20 HH H H H 26 1 8 HH H H H 24 2 2 2 3 2 4 2 5 2 6 2 7 2 8 Ja n u a r y 2 S t a f f D e v e l o p m e n t / S t u d e n t H o l i d a y 27 2 8 2 9 3 0 2 5 HH H H H 31 2 9 3 0 3 1 Ja n u a r y 1 6 S t a f f D e v e l o p m e n t / S t u d e n t H o l i d a y Ja n u a r y 1 8 E a r l y R e l e a s e / P a r e n t T e a c h e r C o n f e r e n c e 17 1 7 1 2 1 2 2 0 2 2 Fe b r u a r y 1 0 E a r l y R e l e a s e / S t a f f D e v e l o p m e n t Fe b r u a r y 1 7 E a r l y R e l e a s e / S t a f f D e v e l o pment Fe b r u a r y 2 0 1 2 De c e m b e r 2 0 1 1 J a n u a r y 2 0 1 2 Ev e n t o r H o l i d a y 20 1 1 - 2 0 1 2 Ma r c h 2 0 1 2 Ap r i l 2 0 1 2 Au g u s t 2 0 1 1 S e p t e m b e r 2 0 1 1 O c t o b e r 2 0 1 1 No v e m b e r 2 0 1 1 We s t l a k e A c a d e m y S c h o o l C a l e n d a r F FF Fe b r u a r y 17 Ea r l y Re l e a s e / S t a f f Development Su M T u W T h F S a S u M T u W T h F S a S u M T u W T h F S a Ma r c h 7 S t a t e T e s t i n g 12 3 4 1 2 3 1 2 3 4 5 H 7 Ma r c h 9 E a r l y R e l e a s e / S t a f f D e v e l o p m e n t 56 7 8 9 EP 11 45 6 7 8 ER 10 8 9 1 0 1 1 1 2 13 14 Ma r c h 1 2 - 1 6 S p r i n g B r e a k 12 1 3 1 4 1 5 1 6 ER 18 1 1 HH H H H 17 1 5 1 6 1 7 1 8 1 9 2 0 2 1 Ap r i l 3 S t a t e T e s t i n g 19 2 0 2 1 2 2 2 3 24 25 1 8 1 9 2 0 2 1 2 2 2 3 2 4 2 2 2 3 2 4 2 5 2 6 2 7 2 8 Ap r i l 6 B a d W e a t h e r M a k e - u p D a y / S t u d e n t H o l i d a y 26 2 7 2 8 2 9 2 5 2 6 2 7 2 8 2 9 3 0 3 1 2 9 3 0 Ap r i l 2 4 - 2 7 S t a t e T e s t i n g Ma y 2 8 H o l i d a y 21 2 1 1 7 1 7 2 0 2 0 Ma y 2 9 - 3 1 S e c o n d a r y E a r l y R e l e a s e / E x a m s Ju n e 1 S t a f f D e v e l o p m e n t / B a d W e a t h e r M a k e - u p D a y Su M T u W T h F S a S u M T u W T h F S a S u M T u W T h F S a Ju n e 2 G r a d u a t i o n 12 3 4 5 EP 2 1 2 3 4 5 6 7 67 8 9 1 0 1 1 1 2 3 4 5 6 7 8 9 8 9 1 0 1 1 1 2 1 3 1 4 13 1 4 1 5 1 6 1 7 1 8 1 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 5 1 6 1 7 1 8 1 9 2 0 2 1 Gr a d i n g P e r i o d s 20 2 1 2 2 2 3 2 4 2 5 2 6 1 7 1 8 1 9 2 0 2 1 2 2 2 3 2 2 2 3 2 4 2 5 2 6 2 7 2 8 Fi r s t S e m e s t e r A u g u s t 2 2 - D e c e m b e r 1 6 27 HE R E R ER 24 2 5 2 6 2 7 2 8 2 9 3 0 2 9 3 0 3 1 Se c o n d S e m e s t e r J a n u a r y 3 - M a y 3 1 St u d e n t D a y s = 1 7 7 T e a c h e r D a y s = 1 8 7 22 2 2 1 S c h o o l C l o s e d N N e w T e a c h e r O r i e n t a t i o n P a r e n t T e a c h e r C o n f e r e n c e s F A t h l e t i c E l i g i b i l i t y D a t e s ER E a r l y R e l e a s e D a y R R e g i s t r a t i o n W e e k B a d W e a t h e r M a k e - U p G r a d u a t i o n ER S e c o n d a r y E a r l y R e l e a s e D a y H H o l i d a y R e p o r t C a r d s P i z z a D a y EP E m p l o y e e P l a n n i n g / S t a f f D e v e l o p m e n t S t a t e T e s t i n g D a y s F i r s t a n d L a s t D a y o f S c h o o l © 2009 Vertex42 LLC Ju l y 2 0 1 2 Fe b r u a r y 20 1 2 Ma y 2 0 1 2 J u n e 2 0 1 2 Ma r c h 20 1 2 Ap r i l 20 1 2 F FF F F APPLICATION FOR EXPEDITED AND GENERAL STATE WAIVERS General Instructions. For Expedited Waivers, please complete Sections 1, 2, 3, and 4. For General State Waivers, please complete Sections 1, 2, 3, 5, and 6. Bolded items in Section 2 and Section 3 must be completed. Please direct questions to the State Waiver Unit at (512) 463-9630 or Waivers@tea.state.tx.us. You may also visit the TEA website at www.tea.state.tx.us/waivers. SECTION 1. PLEASE COMPLETE THIS SECTION FOR ALL WAIVERS. District Name: County/District No. - Address: Telephone No. ( ) - - City, State, Zip: Fax No. ( ) - - Contact Person(s): Telephone No. ( ) - - Email: SECTION 2. PLEASE COMPLETE THIS SECTION FOR ALL WAIVERS. Superintendent: Dr. Mr. Typed Name Mrs. Ms. Signature Board President: Typed Name Signature Date Board Approval: Board Vote – For Against Abstain Absent SECTION 3. PLEASE COMPLETE THIS SECTION FOR ALL WAIVERS. Comments of appropriate Site-Based Decision Making Committee: SBDM Committee Chairperson Signature SECTION 4. EXPEDITED WAIVERS. PLEASE CHECK ALL THAT APPLY. Staff Development Waiver, pursuant to Texas Education Code (TEC) §25.081. This waiver allows the district or charter school to train staff on various educational strategies designed to improve student performance in lieu of a maximum of three days of student instruction. Please state the number of days requested. Please check the years requested: 2010-2011 2011-2012 2012-2013 Reading/English Language Arts; Mathematics; Science; and/or Social Studies Staff Development Waiver, pursuant to TEC §25.081. This waiver allows the district or charter school to conduct additional staff training for reading/english language arts, mathematics, science, or social studies strategies aligned with the Texas Essential Knowledge and Skills in lieu of a maximum of two days of student instruction. Please check no more than two subject areas for only one day each: Reading/English Language Arts Mathematics Science Social Studies Please check the years requested: 2010-2011 2011-2012 2012-2013 Staff Development through Participation in Eligible Conferences Waiver, pursuant to TEC §25.081. This waiver allows the district or charter school to send staff to eligible conferences for staff development to improve student performance in lieu of one day of student instruction. Please check the years requested: 2010-2011 2011-2012 2012-2013 Early Release Waiver, pursuant to TEC §25.082(a). This waiver allows the district or charter school to conduct school for less than seven (7) hours for a total of six (6) days of student instruction to provide additional training in educational methodologies and/or to provide time to meet the needs of students and local communities. Please state the number of days requested. Please check the years requested: 2010-2011 2011-2012 2012-2013 Modified Schedule/TAKS Testing Days Waiver, pursuant to TEC §25.082(a). This waiver allows the district or charter school to modify the schedule of classes on TAKS testing days during the current school year to reduce interruptions during testing periods. Please check the years requested: 2010-2011 2011-2012 2012-2013 SECTION 4. EXPEDITED WAIVERS TEXTBOOK WAIVERS: Pursuant to TEC §7.056. This waiver allows school districts and open enrollment charter schools the opportunity to purchase instructional materials and obtain reimbursement up to the state maximum cost called for in a proclamation, for which no textbook was offered for consideration by publishers. These courses include, but are not limited to: Proclamations 1998, 1999 and 2000: Photojournalism, Astronomy; AP Environmental Science; IB Environmental Systems; and AP Human Geography: 2010-2011 2011-2012 2012-2013 Proclamations 2001 and 2002: Business Education; Technology Education/Industrial Technology Education; Trade and Industrial Education; Languages Other Than English; and Fine Arts: 2010-2011 2011-2012 2012-2013 Proclamation 2004: IB Mathematical Studies Subsidiary Level; IB Mathematical Methods Subsidiary Level; IB Mathematical Higher Level; and IB Advanced Mathematics Subsidiary Level. 2010-2011 2011-2012 2012-2013 Proclamation 2010: Spanish Literature, Grade 6; IB Language Studies Standard Level; and IB Language Studies Higher Level. 2010-2011 2011-2012 2012-2013 A complete list of subjects eligible for waivers and the maximum costs allowed may be viewed at: http://www.tea.state.tx.us/textbooks/waivers/subjectsnobids.pdf Foreign Exchange Student Waiver, pursuant to TEC §25.001(e). This expedited waiver allows the district to limit the number of foreign exchange students to a number that is not less than five per high school. An application to limit the number to less than five per high school must be submitted as a general waiver. The number requested by the district for an expedited waiver is (state number of students) per high school. The waiver is subject to the provisions in the attached guidelines and FAQ http://www.tea.state.tx.us/waivers/ForeignExchangeGuidelines.doc http://www.tea.state.tx.us/waivers/ForeignExchangeFAQ.doc. The waiver will be issued if it is determined that admission of more than this number indicated will (check all that apply): (1) create a financial or staffing hardship for the district; (2) diminish the district's ability to provide high quality educational services for the district's domestic students; or (3) require domestic students to compete with foreign exchange students for educational resources. Please check the years requested: 2010-2011 2011-2012 2012-2013 Timeline for Accelerated Instruction Waiver, pursuant to §28.0211(a) and (a-2). This waiver allows districts and charter schools to adjust the timeline for providing the accelerated instruction required for placement in/promotion to the next grade. This waiver is limited to students who fail the third administration of the grade 5 or 8 TAKS reading and/or mathematics test. The waiver is subject to the conditions listed in the attached guidelines: http://www.tea.state.tx.us/index2.aspx?id=7085#Timeline Please check the years requested: 2010-2011 2011-2012 2012-2013 Teacher Data Portal of the Texas Assessment Management System Waiver, pursuant to §32.258. This waiver allows school districts and charter schools to apply for a waiver of participation in the teacher portal component of the Texas Assessment Management System. A waiver is granted if a district can provide assurance that the local teacher data portal meets the statutory requirements outlined in TEC 32.258. The waiver is subject to the conditions provided in the attached guidelines: http://www.tea.state.tx.us/index2.aspx?id=7085#Portal Please check the years requested: 2011-2012 2012-2013 2013-2014 SECTION 5. PLEASE COMPLETE THIS SECTION & SECTION 6 FOR GENERAL WAIVERS Course Requirement Course Requirement (CTE) Pregnancy Related Services On-Campus CEHI Electronic Course Program Other Specify For foreign exchange student waiver, description must address the circumstances applicable to the district under TEC § Section 25.001(e) (1), (2), or (3). Please submit local policy with application. http://www.tea.state.tx.us/waivers/ForeignExchangeGuidelines.doc http://www.tea.state.tx.us/waivers/ForeignExchangeFAQ.doc Disciplinary Alternative Education Programs, pursuant to TEC 37.008(g). This waiver allows the district to use more than 18% of the district’s SCE allotment to provide supplemental services for disciplinary alternative education programs established under Section 37.008. The school district is required to state the reason for needing to exceed the 18% limit and to report the number of students in each grade level, by demographic subgroup, not making satisfactory progress under the state’s assessment system. Please state the total percentage of the district’s SCE allotment that is being requested to provide supplemental services at the DAEP. . For additional information, reference page 20 of the T.E.A. Financial Accountability System Resource Guide located at http://ritter.tea.state.tx.us/financial.audits/resguide14/Comped.pdf . SECTION 6. COMPLETE THIS SECTION FOR ALL WAIVERS OTHER THAN EXPEDITED WAIVERS. PLEASE USE SEPARATE PAGE. 1. Give a brief narrative description of the requested waiver. 2. Does the district or campus plan reflect the need for this waiver? If yes, what is the specific objective impacted by the waiver? 3. Cite the Texas Education Code or the Texas Administration Code that the district or campus wishes to waive? 4. Describe the plan to be implemented, if the waiver is granted. 5. How will granting this waiver help achieve the district’s or campus’ objective? 6. Please explain how the school district or campus will evaluate the impact of the waiver towards meeting the district’s or campus’ goal. 7. Please specify the school years for which the waiver is requested, to a maximum of three years. 2010-2011 2011-2012 2012-2013 ALL APPLICATIONS SHOULD BE MAILED OR FAXED. THE FAX NUMBER IS (512) 475-3666. State Waiver Unit | Texas Education Agency | 1701 North Congress Avenue | Austin, TX 78701-1494 | Phone (512) 463-9630 Resolution 11-07 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 11-07 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES ADOPTING THE 2011-2012 SCHOOL CALENDAR AND APPROVING REQUEST FOR STATE WAIVER. WHEREAS, the Westlake Academy Board of Trustees has considered the proposed 2011-2012 school calendar and the proposed State Expedited Waiver; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interests of the Academy and the public; WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That the Board of Trustees of Westlake Academy hereby adopts the proposed 2011-12 School Calendar (Exhibit ‘A’) and authorizes the school administration to request the State Expedited Waiver. SECTION 2: That this Resolution shall become effective upon the date of its passage, but contingent upon approval by the TEA. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 11-07 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 4TH DAY OF APRIL, 2011. _____________________________ ATTEST: Laura Wheat, President _____________________________ ______________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, School Attorney Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: April 4, 2011 Staff Contact: Troy J. Meyer Regular Subject: Consideration and discussion of a Resolution authorizing the Town Manager to execute agreements with Mountain Home Company and Big Bear Electric for portable classrooms and underground power distribution and amending the academy’s FY 10-11 operating budget to fund these costs. Three portable buildings were budgeted for in the FY 10/11 school year to accommodate additional students and class offerings. The buildings will be placed southwest of the Arts & Sciences Building. The bid notice was published in the Star-Telegram on January 29 EXECUTIVE SUMMARY th and 30th. Staff contacted five (5) vendors who could provide temporary classroom buildings for schools. Only one of the three vendors who attended the pre-bid conference held submitted a turned in a bid on time. Staff did receive an additional bid which was turned in two days after the due date. Therefore, On February 28th a Board of Trustee held a special call meeting to authorized the town manger to reject all bids for the temporary classroom building. Staff republished the bid request on February 26th & 27th and received four bids on March 14, 2011, from Mountain Home Company, Modile Modular, Nortex Modular Space and Modular Technologies. The Bid summary will have detail on each vendors proposal. Mountain Home bid include a monthly lease of $1,995.00 for three years with $52,000.00 option to purchase or a purchase price of $119,598.00. The lease option would include the repair cost on the heating and cooler system on temporary building. The bid package included underground power distribution to the three portable classrooms. Big Bear Electric and Cable Electric submitted bids. See bid summary for details on each bid. High Student Achievement APPLICABLE STRATEGIC PLAN DESIRED OUTCOME Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff Funded Not Funded N/A FISCAL IMPACT This project will require an amendment to the Westlake Academy FY 10-11 operating budget in the amount of $93,000 to be appropriated from the current year’s General Fund’s fund balance. These funds were originally scheduled to be expensed in FY 11-12 based on our Five Year Forecast; therefore, the FY 11-12 projected expenditures will be reduced by $93,000. Page 2 of 2 Staff recommends approval authorizing the Town Manager the execute agreements with Mountain Home Company and Big Bear Electric. RECOMMENDATION / ACTION REQUESTED/ OPTIONS Resolution ATTACHMENTS Resolution WA 11-08 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 11-08 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AUTHORIZING THE TOWN MANAGER TO EXECUTE AGREEMENTS WITH MOUNTAIN HOME COMPANY AND BIG BEAR ELECTRIC FOR THE INSTALLATION OF PORTABLE CLASSROOMS AND UNDERGROUND POWER UTILITIES AND AMENDING THE ACADEMY’S FY10-11 OPERATING BUDGET TO FUND THESE COSTS. WHEREAS, the three temporary classroom buildings are scheduled for deliver in summer of 2011 due to the Academy expansion in student population; and WHEREAS, the PYP art, music and new class offerings was scheduled to move in a 28 X 64 portable trailer located on the Westside side of the Arts and Sciences Center; and WHEREAS, the Mayor and Board of Trustees of Westlake Academy, have determined it to be in the best interest of all parties to execute the agreement with Mountain Home Company for the three temporary classroom buildings; and WHEREAS, the Mayor and Board of Trustees of Westlake Academy, have determined it to be in the best interest of all parties to execute the agreement with Big Bear Electric to install underground power utilities; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: The above findings are hereby found to be true and correct and are incorporated herein in their entirety. SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves the bid for Westlake Academy from Mountain Home Company for the three temporary classroom buildings attached to this resolution as Exhibit “A”. SECTION 3: That, the Board of Trustees Westlake Academy, hereby approves the bid for Westlake Academy from Big Bear Electric to install underground power utilities attached to this resolution as Exhibit “B”. Resolution WA 11-08 Page 2 of 2 SECTION 4: That, the Board of Trustees of Westlake Academy, hereby approves an amendment to the Westlake Academy FY 10-11 operating budget in the amount of $93,000 to be appropriated from the current year’s General Fund’s fund balance. SECTION 5 : If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 6: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 4th DAY OF April, 2011. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ L. Stanton Lowry, School Attorney Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: April 4, 2011 Staff Contact: Troy J. Meyer Regular Subject: Consideration and discussion of a Resolution authorizing the Town Manager to execute an agreement for the removal and replacement of the Academy gym floor. On February 4 EXECUTIVE SUMMARY th 2011, a three-inch fire sprinkler line located in the gym storage closet on the north side of the gym froze causing the end cap to snap off. The water ran for approximately 20 minutes before the fire department could assess the system and shut the water off. The insurance agent determined the gym floor was a total loss and approved the cost of removal and replacement of the floor. Due to the six to eight weeks it will take to complete the work, a temporary fix was approved until the floor could be removed and restored during the summer break. Staff held a pre-bid conference on March 23, 2011 with three contractors attending. Bids are due on April 1, 2011. They will be opened on Monday, April 4 at 10:00 am. Staff will review bids and make recommendations to the Board of Trustee at the 7:00 pm BOT meeting. High Student Achievement APPLICABLE STRATEGIC PLAN DESIRED OUTCOME Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff Funded Not Funded N/A FISCAL IMPACT The project is initially being funded by the Town’s general fund. Upon reimbursement of the insurance policy proceeds, the revenue will be recorded in the Academy’s books and the expenditures will be transferred from the Town to the Academy. Authorizing the Town Manager execute an agreement for the removal and installation of the gym floor. RECOMMENDATION / ACTION REQUESTED/ OPTIONS Bid breakdown – provided at the meeting ATTACHMENTS Resolution – provided at the meeting Resolution WA 11-09 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 11-09 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH ______________________ FOR THE TO REMOVE AND REPLACE THE GYM FLOOR. WHEREAS, the fire sprinkler system freezing up caused water damage to the gym floor on February 4, 2011; and WHEREAS, the insurance company rules to gym floor was a total lost; and WHEREAS, the Mayor and Board of Trustees of Westlake Academy, have determined it to be in the best interest of all parties to execute the agreement with _________________ for the removal and replacement of the gym floor; and WHEREAS, the project will be completed over the summer of 2011. WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: The above findings are hereby found to be true and correct and are incorporated herein in their entirety. SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves the bid for Westlake Academy from ________________________ for removal and installation of the gym floor attached to this resolution as Exhibit “A”. SECTION 3 : If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4 : This project will be initially being funded by the Town’s general fund. Upon reimbursement of the insurance policy proceeds, the revenue will be recorded in the Academy’s books and the expenditures will be transferred from the Town to the Academy. Resolution WA 11-09 Page 2 of 2 SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 4th DAY OF April, 2011. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ L. Stanton Lowry, School Attorney BOARD CALENDAR - Athletic Banquet sponsored by (WAAC) April 21, 2011 - Town Offices Closed April 22, 2011 (Good Friday) - WA Senior Dinner June 2, 2011, Petroleum Club, Fort Worth - 7:00-10:00 p.m. - WA Graduation June 4, 2011, Hurst Convention Center - 2:00 p.m. Westlake Academy Item #5 Board Calendar January 2011 1 February 2011 2 March 2011 3 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 1 2 3 4 5 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 27 28 29 30 31 30 31 April 2011 4 May 2011 5 June 2011 6 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 5/2-5/4 Early Voting 1 2 1 2 3 4 5 6 7 1 2 3 4 5/14 Election Day 3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11 5/19 Election Canvass/Oath 10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18 5/17 New member 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 orientation (9-4) 24 25 26 27 28 29 30 29 30 31 26 27 28 29 30 5/23 Governance Retreat 9:00 - 4:00 6/17 WA Budget Retreat July 2011 7 August 2011 8 September 2011 9 9:00-1:00 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 1 2 3 4 5 6 1 2 3 8/12 TC Budget Retreat 3 4 5 6 7 8 9 7 8 9 10 11 12 13 4 5 6 7 8 9 10 9:00-1:00 10 11 12 13 14 15 16 14 15 16 17 18 19 20 11 12 13 14 15 16 17 ICMA 9/18-9/21 17 18 19 20 21 22 23 21 22 23 24 25 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 29 30 31 25 26 27 28 29 30 31 October 2011 10 November 2011 11 December 2011 12 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 1 2 3 4 5 1 2 3 TML 10/11-10/14 2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 30 31 School Board School & Town Holiday Budget / Meeting Retreats Town Council School Holiday Town Holiday New Council/BOT Election Day /First/Last Day Orientation Special Meeting to of School Canvass Returns Meeting Schedule Town of Westlake FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Westlake Academy Item # 6 – Future Agenda Items Westlake Academy Item # 7 – Adjournment Back up material has not been provided for this item.