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HomeMy WebLinkAboutFacility Option Reports 2011 - Peter Hayes_Part1 MEMORANDUM Date: March 7, 20111 TO: Honorable President and Board of Trustees 1K FROM: Tom Brymer, Town Manage rfSuperintendent SUBJECT: Facilities Options Report Attached for your review please find a report prepared by Mr. Peter Hayes of Project Management Services, Inc. related to Westlake Academy facilities' planning and options to support those facilities. This study was funded by a grant from the Hudson Foundation. Mr. Hayes has worked closely with our staff on this study. Mr. Hayes will be present at Thursday's Board workshop to present this report and discuss it with you. It is recommended that this report be ,part of the Board's strategic planning imitative and discussion related to WA facilities. Attachment 3 Village Circle, Suite zo2 Westlake, Texas 76262 Metro: $17-430-0941 " Fax: $17`430-18iz - www.westlake-tx.org Westlake Academy Snapshot of Options 4 Section Primary School moving into 5 Section Primary School moving into 4 Section Secondary School 4 Section Secondary School Option 1-A Option 2-A One phase of 6th Grade in Middle School Bld'g 6th Grade in Middle School Bld'g construction Option 1-B Option 2-B 6th Grade in Primary School Bld'g 6th Grade in Primary School Bld'g Two phases of Option 3 Option 4 construction Westlake Academy Summary of Options I General Comments: 1 Model assumes that new classroom sections can be readily populated at all grade levels 2 Assumes the capital campaign can continue to generate an average of$800K/student per year 3 Other capital campaign funds would be developed the black box and tennis court were desired 4 Some of the model assumptions for teacher to staff ratios and other staffing assumptions are based on data and discussion with a local peer,high performing IB school,as well as existing operation data and salaries for the current operations. Option 1-A 1 Construction to Start August 2012,and finish August 2013 2 4 Sections of Primary School moving into 4 sections of Secondary School 3 6th grade will be in the Middle School Building-PYP is through 5th grade only 4 Least Expensive Capital Improvement Model 5 Culture hurdle by introducing new 6th grade students could make preformance more difficult 6 Construction in 2012 introduces risk of escalation of interest and construction costs Building Sq Ft Cost High School 22,570 $ 5,363,908 Middle School 19,320 $ 4,269,020 Media Center 3,000 $ 1,007,449 Multi-Pur ose BId'g 4,500 $ 1,627,656 Existing Kitchen Reno $ 759,755 TOTAL 49,390 1 $ 13,027,788 Surplus/Shortfall Projections 2012-2013 2013-2014 $348,000 2014-2015 $110,000 2015-2016 $122,000 Assumed State Fund 3%increase year Option 1-B 1 Same model as 1-A,except 6th grade will be in the Primary School 2 The option is more expensive than 1-A,because it costs more to expand the existing Primary School Building,than buildng a larger new Middle School Building Building Sq Ft Cost High School 22,570 $ 5,363,908 Middle School 15,445 $ 3,504,317 Media Center 3,000 $ 1,007,449 Multi-Purpose Bld'g 4,500 $ 1,627,656 Primary School Addition 3,500 $ 990,207 Existing Kitchen Reno I $ 759,754 TOTAL 49,0151 $ 13,253,291 Surplus/Shortfall Projections 2012-2013 20132014 $181,000 2014-2015 -$56,000 2015-2015 -$48,000 Assumed State Fund 3%increase year 314!2011,5:46 PM Option 2-A 1 Construction to Start August 2012,and finish August 2013 2 Agressive school growth in enrollment from grade to grade is a concern 3 Natural'organic"school growth in enrollment from grade to grade-no culture hurdles 4 5 Sections of Primary School moving into 4 sections of Secondary School 5 6th grade will be in the Middle School Building-PYP is through 5th grade only 6 Construction in 2012 introduces risk of escalation of interest and construction costs Building Sq Ft Cost High School 22,570 $ 5,363,908 Middle School 19,320 $ 4,269,020 Media Center 3,000 $ 1,007,449 Multi-Purpose Bld'g 4,500 $ 1,627,656 Primary School Addition 5,200 $ 1,383,525 Existing Kitchen Reno $ 759,754 TOTAL 54,590 $ 14,411,312 Surplus/Shortfall Projections 2012-2013 2013-2014 $503,000 2014-2015 $245,000 2015-2016 $261,000 Assumed State Fund 3%increase year Option 2-B 1 Same model as 2-A,except 6th grade will be in the Primary School 2 The option is more expensive than 2-A, because it costs more to expand the existing Primary School Building,than buildng a larger new Middle School Building 3 Most Expensive Capital Improvement Model due to large Primary School Building Sq Ft Cost High School 22,570 $ 5,363,908 Middle School 15,445 $ 3,504,317 Media Center 3,000 $ 1,007,449 Multi-Purpose Bld'g 4,500 $ 1,627,656 Primary School Addition 10,368 $ 2,558,796 Existing Kitchen Reno $ 759,754 TOTAL 55,883 $ 14,821,880 Surplus/Shortfall Projections 2012-2013 2013-2014 $416,000 2014-2015 $155,000 2015-2016 $175,000 Assumed State Fund 3%increase year 31412011,5:46 PM Option 3 1 Phase 1 Construction to Start October 2011,and finish August 2012 2 Phase 2 Construction to Start August 2013,and finish August 2014 3 Culture hurdle by introducing new 6th grade students could make preformance more difficult 4 4 Sections of Primary School moving into 4 sections of Secondary School 5 6th grade will be in the Middle School Building-PYP is through 5th grade only 6 Construction in 2013 introduces high risk of escalation of interest and construction costs Building Sq Ft Cost High School 22,570 $ 5,363,908 Media Center 3,000 $ 1,007,449 Multi-Purpose Bld'g 4,500 $ 1,627,656 Existing Kitchen Reno $ 759,754 PHASE 1 SUBTOTAL 30,070 $ 8,758,767 PHASE 2 Middle School 19,320 4,286,115 PHASE 2 SUBTOTAL 19,320 $ 4,286,115 TOTAL PHASE 182 49,390 $ 13,044,882 Surplus/Shortfall Projections 2012-2013 $144,000 2013-2014 $204,000 2014-2015 $100,200 2015-2016 $112,000 Assumed State Fund 3%increase year Option 4 1 Phase 1 Construction to Start October 2011,and finish August 2012 2 Phase 2 Construction to Start August 2013,and finish August 2014 3 Natural"organic"school growth in enrollment from grade to grade-no culture hurdles 4 Agressive school growth in enrollment from grade to grade is a concern 5 5 Sections of Primary School moving into 4 sections of Secondary School 6 6th grade will be in the Middle School Building-PYP is through 5th grade only 7 Construction in 2013 introduces high risk of escalation of interest and construction costs Building Sq Ft Cost PHASE 1 High School 22,570 $ 5,363,908 Media Center 3,000 $ 1,007,449 Multi-Purpose Bld'g 4,500 $ 1,627,656 Existing Kitchen Reno $ 759,754 PHASE 1 SUBTOTAL_ 30,070 $ 8,758,767 PHASE 2 Middle School 19,320 4,286,115 Primary School Addition 5,200 1,415,435 PHASE 2 SUBTOTAL 24,520 $ 5,701,550 TOTAL PHASE 182 54,590 $ 14,460,317 Surplus/Shortfall Projections 2012-2013 $138,000 2013-2014 $72,000 2014-2015 $235,000 2015-2016 $251,000 Assumed State Fund 3%increase year 31412011,5:46 PM f) / 3z 2] | / 7 / ) ) ■ [ Ea § \ ) } o = e \ R , ) \ ) k « / { , alj ! ! £ G / o / = & E3 ! = B3 Westlake Academy Budget for Option 1-A High School,6th-8th grade Middle School,Media Center,Muli-Purpose Bid'g and Existing Kitchen Renovation all to open year four, Fall 2013 Budget Detail Report Cost Description Budget Notes Code 01 Professional Services 01100 Project Management Services 5271,137 Based on 3%of construction cost 01120 Project Management Additional Services $0 01130 Project Management Reimbursables $27,114 01200 A/E Services-Planning ---) $0 01210 A/E Services-Basic Services $602,526 Based on 7%of construction cost 01220 A/E Additional Services $30,126 01230 A/E Services Reimbursables $30,000 Other Consultants&Related Expenses $0 01300 Civil Engineer(--} $190,000 01310 Surveying 545,000 Allowance 01320 Signage (---) $17,000 01330 1 Geotechnical(---) $36,000 01340 Environmental/AHERA Report $20,000 01350 Materials Testing(---) $115,1461%of construction 01360 [blank] $0 01370 Data/IT/Security $82,000 01380 Regulatory/Printin /PennitslAdvert 1 $86,07511%of const 01390 Other Reimbursables/Ex enses $45,000 Subtotal Professional Services $1,597,124 02 Prime Construction Contract 02200 Construction Contract $8,607,509 See Detail Estimates 02210 Contractor Contingency $0 Inc.in construction costs above 02220 Construction Contingency-5% $430,375 Subtotal Prime Construction Contract $9,037,885 03 Other Capital Improvement Contracts 03100 HVAC System Test.,Adjust.&Balancing $0 In Construction Contract 03110 Telephone $75,500 Allowance 03120 Utility Service/Easements/Tap Fees $40,000 Allowance 03130 Temporary Utilities $0 In Construction Contract 03140 Signs $21,000 Allowance 03150 Fencing/Covered Canopy $175,000 03160 Security Systems $96,433 $1.75/8F 03170 IT/Data(infrastructure) $133,475 $2.501SF 03180 IT Hardware $628,000 03200 Furnishings/E ui ment $603,000 Subtotal Other Construction Contracts $1,772,408 Totals $12,407,416 04 Owner's Internal Costs 04100 Internal costs,fees,etc. $0 04204 1 Interest/closing cx enses $0 04300 JBIank 50 Subtotal Internal Costs $0 05 Owner's Contingency 05100 Owner's Project Contingency- 5%) $620,372 Subtotal Contingency* $620,372 Project Grand Totals $1 3,027,788 31412011,4:23 PM 0 `c m CL N X C O V QI N Q Q 0 v U C N C LL Q{ M O a g a� co corn coC mmM1M1 N0 t O. 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