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HomeMy WebLinkAbout12-03-12 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Mission Statement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Page 1 of 3 WESTLAKE ACADEMY Vision Statement Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective BOARD OF TRUSTEES MEETING AGENDA December 3, 2012 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS/MUNICIPAL COURT ROOM Workshop Session 5:00 p.m. Regular Session 6:00 p.m. Page 2 of 3 Workshop Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FROM DECEMBER 3, 2012, TRUSTEES REGULAR MEETING AGENDA. (10 min) 4. DISCUSSION ITEMS a. Student Admission Policy and lottery impact on future enrollment. 5. BOARD RECAP / STAFF DIRECTION 6. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on November 5, 2012. 4. BOARD CALENDAR 5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. Page 3 of 3 6. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on November 28, 2012, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." REVIEW OF CONSENT AGENDA ITEMS a. Consider approval of the minutes for the meeting held on November 5, 2012. Westlake Academy Item # 3 – Review of Consent Agenda Items DISCUSSION ITEMS a. Student Admission Policy and lottery impact on future enrollment. Westlake Academy Item # 4– Discussion Items Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: December 3, 2012 Staff Contact: Ben Nibarger Discussion Item Subject: Student Admission Policy and lottery impact on future enrollment . EXECUTIVE SUMMARY Due to the growing demand for Westlake Academy and potential expansion of Academy facilities, the Board requested staff to review the impact on future enrollment. The report will include an overview of current procedures, a timeline displaying the enrollment activities, and a breakdown of the current Admission Policy, including the identification of high and low impact policy decisions. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Governance direction will provide the authority and directives of the Board to the Academy staff as it relates to administering school administrative services. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS No action necessary ATTACHMENTS 1. Report will be delivered separately. BOARD RECAP / STAFF DIRECTION Westlake Academy Item #5 Board Recap / Staff Direction Westlake Academy Item # 6 – Workshop Adjournment Back up material has not been provided for this item. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Westlake Academy Item # 2 – Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on November 5, 2012. Westlake Academy Item # 3 - Consent Agenda Items BOT Minutes 11/05/12 Page 1 of 4 WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING November 5, 2012 PRESENT: President Wheat, Trustees: Michael Barrett, Clif Cox, and David Levitan. ABSENT: Carol Langdon and Rick Rennhack OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer Director of Communications & Community Affairs Ginger Awtry, and Management Intern Alora Wachholz. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 6:00 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM NOVEMBER 5, 2012, TRUSTEES REGULAR MEETING AGENDA. No discussion. BOT Minutes 11/05/12 Page 2 of 4 4. DISCUSSION ITEMS a. Discussion regarding the adoption of a Facilities Master Plan. Michael Bennett, Bennett, Benner, Pettit Architects & Planners, provided a presentation and overview of the proposed plan. Discussion ensued regarding the scenarios projected by SDS managing student growth, the income statement and necessary subsidies, the location of grades 6 and 7, the logistics of Phase 2, and the proposed build-out projections. b. Discussion of policy relative to the Promotion of Students in Academic Programs. Assistant to the Superintendent DeGan provided an overview of the proposed policy. Discussion ensued regarding revising the language in paragraph two and number 4 of the proposed policy. c. Preliminary Balanced Scorecard Update for the Academy Strategic Planning Document. Administrative Coordinator Nibarger provided an overview of the document as presented to the Board. Discussion ensued regarding the review of this report on a quarterly basis, the options to drill down providing additional summaries, improvement opportunities regarding Spanish classes, opportunities to benchmark performance by end of year testing and ISA scores, and expanding the ISA testing to Grade 10. d. Discuss and Review the proposed 2013 Board/Council meeting calendar . Town Manager Brymer provided an overview of the proposed calendar. Discussion ensued regarding the meeting dates in June, August, and September. 5. BOARD RECAP / STAFF DIRECTION - Expanding the ISA testing to include Grade 10 beginning this year. - Additional discussion on Spanish end of year exams. BOT Minutes 11/05/12 Page 3 of 4 6. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 7:37 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 7:37 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS No one addressed the Board. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on October 1, 2012. b. Consider approval of Resolution 12-23, Adopting a Master Facilities Plan. c. Consider approval of Resolution 12-24, Adopting a Promotion Policy for Westlake Academy. MOTION: Trustee Cox made a motion to approve the consent agenda with revisions to the Promotion Policy as discussed. Trustee Levitan seconded the motion. The motion carried by a vote of 3-0. 4. BOARD CALENDAR 5. FUTURE AGENDA ITEMS BOT Minutes 11/05/12 Page 4 of 4 6. ADJOURNMENT MOTION: Trustee Levitan made a motion to adjourn the meeting. Trustee Barrett seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the meeting at 7:40 p.m. APPROVED BY THE BOARD OF TRUSTEES ON DECEMBER 5, 2012. ATTEST: ____________________________ Laura Wheat, Board President _____________________________ Kelly Edwards, Board Secretary BOARD CALENDAR o Board of Trustees Workshop & Meeting December 3, 2012; 5:00 pm; Council Chambers o New WA Parents’ Meeting December 4, 2012; 6:30 pm; Home of Doug & Laura Wheat o 2012 Legislative Breakfast hosted by Northwest Metroport Chamber December 7, 2012; 7:30 – 9:00 am; DFW Marriott Hotel & Golf Club at Champions Circle (Across from TMS on SH 114) o Planning & Zoning Meeting December 10, 2012; 5:00 pm; Council Chambers o ZBA Meeting December 10, 2012; 6:00 p.m.; Council Chambers o Town Council Workshop & Meeting December 10, 2012; 6:30 pm; Council Chambers o WA Final Exam Week & Early Release (Thurs) December 17-20, 2012 o WA Holiday Break December 21-January 7, 2012 o Christmas Holiday – Town December 24-25, 2012 o IB Diploma Ceremony for 2012 Graduates January 11, 2012, time TBA; WA Gym o NE Transportation Summit February 15, 2013, Hurst Conference Center Westlake Academy Item #4 Board Calendar FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Westlake Academy Item # 5 – Future Agenda Items Westlake Academy Item # 6 – Adjournment Back up material has not been provided for this item.