HomeMy WebLinkAbout12-03-12 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
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WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
December 3, 2012
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE – 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS/MUNICIPAL COURT ROOM
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
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Workshop Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FROM DECEMBER 3, 2012, TRUSTEES
REGULAR MEETING AGENDA. (10 min)
4. DISCUSSION ITEMS
a. Student Admission Policy and lottery impact on future enrollment.
5. BOARD RECAP / STAFF DIRECTION
6. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for
citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board cannot by law take action nor have any discussion or deliberations on any
presentation made to the Board at this time concerning an item not listed on the agenda.
Any item presented may be noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes for the meeting held on November 5, 2012.
4. BOARD CALENDAR
5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
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6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
November 28, 2012, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government
Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Westlake Academy
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes for the meeting held on November 5, 2012.
Westlake Academy
Item # 3 –
Review of Consent
Agenda Items
DISCUSSION ITEMS
a. Student Admission Policy and lottery impact on future enrollment.
Westlake Academy
Item # 4–
Discussion Items
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WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: December 3, 2012
Staff Contact: Ben Nibarger Discussion Item
Subject: Student Admission Policy and lottery impact on future enrollment .
EXECUTIVE SUMMARY
Due to the growing demand for Westlake Academy and potential expansion of Academy
facilities, the Board requested staff to review the impact on future enrollment. The report will
include an overview of current procedures, a timeline displaying the enrollment activities, and a
breakdown of the current Admission Policy, including the identification of high and low impact
policy decisions.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Governance direction will provide the authority and directives of the Board to the Academy staff
as it relates to administering school administrative services.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
No action necessary
ATTACHMENTS
1. Report will be delivered separately.
BOARD RECAP / STAFF DIRECTION
Westlake Academy
Item #5
Board Recap /
Staff Direction
Westlake Academy
Item # 6 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Board on any matter whether or not it is posted on the agenda. The Board cannot
by law take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may be
noticed on a future agenda for deliberation or action.
Westlake Academy
Item # 2 – Citizens’
Presentations and
recognitions
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes for the meeting held on November 5, 2012.
Westlake Academy
Item # 3 - Consent
Agenda Items
BOT Minutes 11/05/12
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WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
November 5, 2012
PRESENT: President Wheat, Trustees: Michael Barrett, Clif Cox, and David Levitan.
ABSENT: Carol Langdon and Rick Rennhack
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Primary
Principal Rod Harding, Secondary Principal Dr. Clint Calzini,
Administrative Coordinator Ben Nibarger, Finance Director Debbie
Piper, Facilities and Recreation Director Troy Meyer Director of
Communications & Community Affairs Ginger Awtry, and
Management Intern Alora Wachholz.
Workshop Session
1. CALL TO ORDER
President Wheat called the workshop to order at 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FROM NOVEMBER 5, 2012, TRUSTEES
REGULAR MEETING AGENDA.
No discussion.
BOT Minutes 11/05/12
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4. DISCUSSION ITEMS
a. Discussion regarding the adoption of a Facilities Master Plan.
Michael Bennett, Bennett, Benner, Pettit Architects & Planners, provided a
presentation and overview of the proposed plan.
Discussion ensued regarding the scenarios projected by SDS managing student
growth, the income statement and necessary subsidies, the location of grades 6 and
7, the logistics of Phase 2, and the proposed build-out projections.
b. Discussion of policy relative to the Promotion of Students in Academic Programs.
Assistant to the Superintendent DeGan provided an overview of the proposed policy.
Discussion ensued regarding revising the language in paragraph two and number 4 of
the proposed policy.
c. Preliminary Balanced Scorecard Update for the Academy Strategic Planning
Document.
Administrative Coordinator Nibarger provided an overview of the document as
presented to the Board.
Discussion ensued regarding the review of this report on a quarterly basis, the options
to drill down providing additional summaries, improvement opportunities regarding
Spanish classes, opportunities to benchmark performance by end of year testing and
ISA scores, and expanding the ISA testing to Grade 10.
d. Discuss and Review the proposed 2013 Board/Council meeting calendar .
Town Manager Brymer provided an overview of the proposed calendar.
Discussion ensued regarding the meeting dates in June, August, and September.
5. BOARD RECAP / STAFF DIRECTION
- Expanding the ISA testing to include Grade 10 beginning this year.
- Additional discussion on Spanish end of year exams.
BOT Minutes 11/05/12
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6. ADJOURNMENT
There being no further business before the Board, President Wheat adjourned the
workshop at 7:37 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the meeting to order at 7:37 p.m.
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS
No one addressed the Board.
3. CONSENT AGENDA
a. Consider approval of the minutes for the meeting held on October 1, 2012.
b. Consider approval of Resolution 12-23, Adopting a Master Facilities Plan.
c. Consider approval of Resolution 12-24, Adopting a Promotion Policy for Westlake
Academy.
MOTION: Trustee Cox made a motion to approve the consent agenda with
revisions to the Promotion Policy as discussed. Trustee Levitan
seconded the motion. The motion carried by a vote of 3-0.
4. BOARD CALENDAR
5. FUTURE AGENDA ITEMS
BOT Minutes 11/05/12
Page 4 of 4
6. ADJOURNMENT
MOTION: Trustee Levitan made a motion to adjourn the meeting. Trustee Barrett
seconded the motion. The motion carried by a vote of 3-0.
President Wheat adjourned the meeting at 7:40 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON DECEMBER 5, 2012.
ATTEST: ____________________________
Laura Wheat, Board President
_____________________________
Kelly Edwards, Board Secretary
BOARD CALENDAR
o Board of Trustees Workshop & Meeting
December 3, 2012; 5:00 pm; Council Chambers
o New WA Parents’ Meeting
December 4, 2012; 6:30 pm; Home of Doug & Laura Wheat
o 2012 Legislative Breakfast hosted by Northwest Metroport Chamber
December 7, 2012; 7:30 – 9:00 am; DFW Marriott Hotel & Golf Club
at Champions Circle (Across from TMS on SH 114)
o Planning & Zoning Meeting
December 10, 2012; 5:00 pm; Council Chambers
o ZBA Meeting
December 10, 2012; 6:00 p.m.; Council Chambers
o Town Council Workshop & Meeting
December 10, 2012; 6:30 pm; Council Chambers
o WA Final Exam Week & Early Release (Thurs)
December 17-20, 2012
o WA Holiday Break
December 21-January 7, 2012
o Christmas Holiday – Town
December 24-25, 2012
o IB Diploma Ceremony for 2012 Graduates
January 11, 2012, time TBA; WA Gym
o NE Transportation Summit
February 15, 2013, Hurst Conference Center
Westlake Academy
Item #4
Board Calendar
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the CEO with the
requested item and the CEO will list it on the agenda. At the meeting, the requesting
Board member will explain the item, the need for Board discussion of the item, the
item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member
receives a second, the CEO will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
- None
Westlake Academy
Item # 5 –
Future Agenda
Items
Westlake Academy
Item # 6 –
Adjournment
Back up material has not
been provided for this item.