HomeMy WebLinkAbout11-05-12 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
Page 1 of 3
WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
November 5, 2012
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE – 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS/MUNICIPAL COURT ROOM
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
Page 2 of 3
Workshop Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FROM NOVEMBER 5, 2012, TRUSTEES
REGULAR MEETING AGENDA. (10 min)
4. DISCUSSION ITEMS
a. Discussion regarding the adoption of a Facilities Master Plan. (30 Min)
b. Discussion of policy relative to the Promotion of Students in Academic Programs. (20
min)
c. Preliminary Balanced Scorecard Update for the Academy Strategic Planning
Document. (20 min)
d. Discuss and Review the proposed 2013 Board/Council meeting calendar . (10 min)
5. BOARD RECAP / STAFF DIRECTION
6. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for
citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board cannot by law take action nor have any discussion or deliberations on any
presentation made to the Board at this time concerning an item not listed on the agenda.
Any item presented may be noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes for the meeting held on October 1, 2012.
b. Consider approval of Resolution 12-23, Adopting a Master Facilities Plan.
c. Consider approval of Resolution 12-24, Adopting a Promotion Policy for
Westlake Academy.
4. BOARD CALENDAR
Page 3 of 3
5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
October 31, 2012, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government
Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Westlake Academy
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes for the meeting held on October 1, 2012.
b. Consider approval of Resolution 12-23, Adopting a Master Facilities Plan.
c. Consider approval of Resolution 12-24, Adopting a Promotion Policy for
Westlake Academy.
Westlake Academy
Item # 3 –
Review of Consent
Agenda Items
DISCUSSION ITEMS
a. Discussion regarding the adoption of a Facilities Master Plan (30 Min)
b. Discussion of policy relative to the Promotion of Students in Academic
Programs (20 min)
c. Preliminary Balanced Scorecard Update for the Academy Strategic
Planning Document (20 min)
d. Discuss and Review the proposed 2013 Board/Council meeting calendar
(10 min)
Westlake Academy
Item # 4–
Discussion Items
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, November 5, 2012
TOPIC: Consideration of a Resolution approving the Facilities Master Plan for the
Westlake Academy Campus.
STAFF CONTACT: Tom Brymer , Town Manager / Superintendent
Troy J. Meyer, Director of Facilities and Park & Recreation
DECISION POINTS
Start Date Completion Date
Timeframe: March 1, 2012 November 5, 2012
Funding: Amount - $35,000 Status - N/A Source - General Fund
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance
Leadership
Financial
Stewardship
Customer Focus
FS. Sustain Fiscal Health
CF: Provide Outstanding Service
and Program Delivery
Strategic Issue Outcome Strategy Staff Action
Fiscal Stewardship &
Organizational
Effectiveness
Capital Investment
5. Budget according
to established service
level provisions
within departments
3. Policy & Cost
Analysis Driven by
Growth (Future
Assets)
SA 05.1: Budget Preparation
SA 3.3: Evaluate Westlake
Academy campus needs and
expansion options
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
During the past several months, the Town Council (functioning as the Board of Trustees for
Westlake Academy) has examined student enrollment and facility options related to Westlake
Academy. At the February 6, 2012, a consensus was reached to retain professional architectural
services for the following:
1) review previous campus facility plans
2) to obtain a campus facilities master plan and
3) adopt the facility master plan which would guide future capital planning at Westlake
Academy.
The Town Council proposed amending the FY11-12 municipal budget to utilize funds from the
General Fund’s un-appropriated fund balance to cover the cost of the master planning contract
for an amount not to exceed $35,000 (including reimbursable expenses). The Master Plan Task
Force comprised of the Director of Facilities & Recreation in conjunction with WA Faculty and
Staff members from Bennett, Benner, Pettit , (BB&P) met in May and June to discuss future
growth including class size, the total student population, program offerings, and funding options.
BB&P assembled this information and created the proposed campus facility master plan for
Westlake Academy. This plan could be constructed in multiple phases. Phase 1
recommendations includes improvements, which would consist of a new secondary class room
building, a cafetorium building (with a stage), and a field house (containing locker rooms and
storage space for athletic equipment).
The plan was subsequently presented at the Town Council workshop held on August 10, 2012.
Discussion at that workshop included a draft facility plan and associated possible capital projects
for the Academy. Facility improvements were also discussed at a Board of Trustees workshop
meeting on August 13, 2012, and again at the Town Council’s Workshop on August 27, 2012.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Staff recommends that the facility master plan be approved at this Board of Trustees and the next
Town Council meeting. The process would allow for cross utilization of the information and
provide direction to the staff/stakeholders of each distinct user group. For instance, the facilities
would be located on the Academy campus and be of special concern to parents, students and
educators as we plan for future expansion/growth of our current location. The approval at the
Town Council level would help clarify to the residents, the direction of the Town as it relates to
the municipally owned buildings and operations of the charter school. All designed to ensure the
maximum amount of transparent and communication with our residents and stakeholder groups.
The plan should also be used as a resource document in our future planning efforts and to
identify relevant projects for inclusion in the municipal five-year Capital Improvement Plan
(CIP). Understanding that plans can change and amendments may be made as our current
situations are evaluated and updated through our varying enrollment needs and other external
factors.
ATTACHMENTS
1. Facility Plan Booklet
WA Resolution 12-24
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 12-23
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
PROVIDING FOR A FACILITY MASTER PLAN FOR WESTLAKE ACADEMY.
WHEREAS, the Board of Trustees of Westlake Academy is charged with planning for
various campus facility needs as it relates to educational services for Academy students that
provide for high academic achievement; and,
WHEREAS, a facility master plan is important to the long-range planning for the
Academy as it pertains to enrollment growth, which should be updated and modified as
situations warrant; and,
WHEREAS, the Superintendent will utilize the facility plan as a resource in developing
the municipal five-year Capital Improvement Plan (CIP) on an annual basis; and,
WHEREAS, that the Board of Trustees finds that that the passage of this Resolution is in
the best interest of the citizens of Westlake as well as the students, their parents, and faculty of
Westlake Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That , the Board of Trustees Westlake Academy, hereby approves this
resolution approving a facility master plan attached hereto Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
WA Resolution 12-24
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 5th DAY OF
NOVEMBER, 2012.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Stan Lowry, Town Attorney or
Janet Bubert, School Attorney
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: November 5, 2012
Staff Contact: Rod Harding Workshop Discussion
PYP Principal/Campus Director
Subject: Promotion Policy
EXECUTIVE SUMMARY
Staff has recognized that there are exceptional circumstances, in which the principals will need
to make informed decisions regarding the promotion of students in a particular subject of
coursework or to the next grade level in order to create opportunities for each student to
“…achieve their highest individual potential in a nurturing environment that fosters the traits
of the IB Learner Profile.”
In pursuit of our vision statement, we have discussed the concepts associated with this draft
policy as it relates to the promotion of students and our responsibilities according to the Texas
Education Agency directives, and more specifically - to Charter schools, with our legal counsel.
The criteria for promotion decisions are outlined in the policy and will also be included in the
Parent / Student Handbooks. The determining factors shall include an identified need for the
student, achievement records, recommendations, external exams, additional academic work and
when necessary, specific assessment(s) to help determine a student’s ability to succeed at an
advanced level.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
The ratification of this new policy will meet the needs of exceptional students within the
academy and decisions made for these students will relate directly to Westlake Academy’s
Vision of inspiring “…students to achieve their highest individual potential…”
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
ATTACHMENTS
1. Proposed Policy
2. Resolution 12
1
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 6.12:
Date Board Adopted: November 5, 2012
Date Board Amended: N/A
Effective Date: November 5, 2012
Policy Name: Promotion of Students in Academic Programs
Policy Category: Student Achievement
Policy Goal: Guidelines for Determining Student Promotion in Grades K through 12
Policy Description:
The curriculum of Westlake Academy as an IB World School requires students to
embark on the rigorous International Baccalaureate Organization (IBO) coursework
found in the Primary Years Programme, Middle Years Programme, and the Diploma
Programme. The curriculum content aligns the Texas Essential Knowledge and Skills
(TEKS) requirements and the IBO learning outcomes.
A student’s progression through the curriculum and instructional program has been
designed with the expectation that students complete one grade level during each
academic year. It shall be the responsibility of the respective principals to develop
guidelines and procedures to implement this intent. The Board also recognizes that a
student may progress at a rate such that the student is prepared to pursue coursework
in a grade or subject area above the student’s corresponding grade level. However, a
student will be promoted only on the basis of academic achievement or demonstrated
proficiency of the subject matter or grade level. In an effort to pursue the vision of the
Academy and “…inspire students to achieve their highest individual potential,” the
following criteria shall be used by the principal(s) when making decisions related to
promotion:
1. School-work and achievement records for the student (internal assessments,
report cards, etc.)
2. Recommendations from current or previous instructors/teachers
3. External standardized achievement exams (TAKS, STARR, and if appropriate,
the International School’s Assessment)
4. A student may not be promoted to a sixth grade program if the student has not
performed satisfactorily on the fifth grade mathematics and reading assessment
instruments; and a student may not be promoted to the ninth grade program if
the student has not performed satisfactorily on the eighth grade mathematics and
2
reading assessment instruments, unless an exception applies under the state
assessment requirements that exempts the student from administration of the
fifth or eight grade assessments.
The principal and/or a parent may initiate a request for a student to advance beyond the
next grade level or in a particular subject area beyond the next grade level. The
principal will review the request and initiate a review of all data identified above for
promotion as well as the following information:
1. Teacher recommendations that include social-emotional aspects and maturity of
the student, and the student’s attitude toward learning and independent study in
order to help determine the potential success of the student in the promoted
course/grade
2. Documentation of additional academic work completed outside the normal
classroom hours, and activities (academic competitions, summer camps,
advanced tutoring programs, and/or on-line coursework, etc.)
3. If deemed necessary, performance on additional assessment(s) identified by the
principal to determine the appropriate placement of the student and the student’s
ability to advance in the applicable coursework.
Credit must be earned for any course required for graduation. Should a student seek to
receive credit for a course without receiving instruction in the course from Westlake
Academy, all of the above criteria shall be met along with the following:
1. The student shall complete a standardized exam, such as the Texas Tech high
school exit-level course(s) or a similar assessment from a credit-awarding
institution. The student must achieve a score of at least 90% or higher for
consideration of credit at the Academy
2. All exams must be pre-approved by the principal(s)
3. The student shall be responsible for any associated exam fees required by the
testing institution.
Principal(s) should complete the review and consideration of the identified criteria within
30 days of the initial request and communicate the decision to the parents.
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: November 5, 2012
Staff Contact: Ben Nibarger, Workshop Discussion
Administrative Coordinator
Subject: Preliminary Balanced Scorecard update for the Academy Strategic Planning
Document
EXECUTIVE SUMMARY
Westlake Academy has been in the process of aligning the strategic plan with existing resources
and capabilities utilizing the Balance Scorecard as a strategic management tool. The Board has
reviewed several iterations of the documentation and dashboard report – most recently at the
May 31, 2012 board meeting. During this discussion, Staff had estimated that a preliminary
report of the dashboard/performance measures would be presented in conjunction with the
Academy’s first quarter financial report in December, 2012. The report would contain the initial
information to begin to set a baseline for review, with additional statistics being ‘filled-in’ as the
numbers are available. Based on recent staffing events and other immediate priorities, it may be
necessary to redefine the scope of the project and adjust the completion deadlines.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Governance direction will provide the authority and directives of the Board to the Academy staff
as it relates to administering school administrative services.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
No action necessary
ATTACHMENTS
1. To be presented at the meeting
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: October 25, 2012
Staff Contact: Kelly Edwards Workshop
Subject: Discuss and Review the proposed 2013 Board/Council meeting calendar.
EXECUTIVE SUMMARY
From time to time, the Council/BOT regular meeting schedule requires modification due to holidays and
other events that may create a conflict for Council/Board Members and staff to attend Council/Board
meetings.
Several factors have been taken into consideration as staff prepared the 2013 meeting calendar, including
national holidays, school holidays, early voting, the previous year’s calendar and annual training
conferences.
The calendar does not include any meeting dates for the month of July. Meetings scheduled include the
Board of Trustees meetings on the 1st Monday of each month and Town Council meetings on the 4th
Monday of each month with exceptions of budget workshops or off-site meeting retreats.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Review the proposed meeting calendar for 2013 and make any necessary revisions.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend setting the 2013 meeting dates.
ATTACHMENTS
Proposed meeting calendar
January 2013 1 February 2013 2 March 2013 3
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 3 4 5 1 2 1 2
6 7 8 9 10 11 12 3 4 5 6 7 8 9 3 4 5 6 7 8 9
13 14 15 16 17 18 19 10 11 12 13 14 15 16 10 11 12 13 14 15 16
20 21 22 23 24 25 26 17 18 19 20 21 22 23 17 18 19 20 21 22 23
27 28 29 30 31 24 25 26 27 28 24 25 26 27 28 29 30
31
April 2013 4 May 2013 5 June 2013 6
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 5/11 Election Day
1 2 3 4 5 6 1 2 3 4 1 5/16 Election Canvass 6:00 pm
7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 5/22 New Council Orientation 9-5 pm
14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15
21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 5/31 TC Planning Retreat 12-4 pm
28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 6/6 BOT Budget/Planning Wkshp 9-4 pm
30
July 2013 7 August 2013 8 September 2013 9
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7
7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 08/09 TC Budget Wkshp 9-12 pm
14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 9/4; 9/11 9/18 6:30 pm if necessary
21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 Special Tax
28 29 30 31 25 26 27 28 29 30 31 29 30 9/23 Regular meeting
9/22-9/25 ICMA
October 2013 10 November 2013 11 December 2013 12
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 3 4 5 1 2 1 2 3 4 5 6 7
6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14
13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 10/8-10/11 TML
20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28
27 28 29 30 31 24 25 26 27 28 29 30 29 30 31
School Board School & Town Holiday Budget / Meeting Retreats
Town Council School Holiday Town Holiday
New Council/BOT Election Day /First/Last Day
Orientation Special Meeting to of School
Planning & Zoning Canvass Returns
Meetings
Meeting Schedule
Town of Westlake
BOARD RECAP / STAFF DIRECTION
Westlake Academy
Item #5
Board Recap /
Staff Direction
Westlake Academy
Item # 6 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Board on any matter whether or not it is posted on the agenda. The Board cannot
by law take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may be
noticed on a future agenda for deliberation or action.
Westlake Academy
Item # 2 – Citizens’
Presentations and
recognitions
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes for the meeting held on October 1, 2012.
b. Consider approval of Resolution 12-23, Adopting a Master Facilities Plan.
c. Consider approval of Resolution 12-24, Adopting a Promotion Policy for
Westlake Academy.
Westlake Academy
Item # 3 - Consent
Agenda Items
BOT Minutes 10/01/12
Page 1 of 3
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
October 1, 2012
PRESENT: President Wheat, Trustees: Michael Barrett, Clif Cox, Carol Langdon, David
Levitan and Rick Rennhack.
ABSENT:
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Primary
Principal Rod Harding, Secondary Principal Dr. Clint Calzini,
Administrative Coordinator Ben Nibarger, Director of
Communications & Community Affairs Ginger Awtry, and
Management Intern Alora Wachholz.
Workshop Session
1. CALL TO ORDER
President Wheat called the workshop to order at 5:04 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FROM OCTOBER 1, 2012, TRUSTEES
REGULAR MEETING AGENDA.
President Wheat asked for clarification regarding the times of reserve parking at the
campus.
BOT Minutes 10/01/12
Page 2 of 3
4. DISCUSSION ITEMS
a. Discussion regarding an amendment to the Trips Policy.
Superintendent Brymer provided an overview of the process outlining the VVM and
parameters used to evaluate the amendments.
Discussion ensued regarding the use of a Board survey to guide the proposed
amendments to the policy, the affordability of the trips, the selection process of
education locations, the results from the Board survey and collaborating with parent-
teacher focus groups to revise the policy.
b. Discuss the opportunity to create an MYP Extended Math pathway that leads to
preparation for the DP Higher Level Math.
Principal Calzini provided a presentation and overview of the extended Math
opportunities.
Discussion regarding pathways, current offerings, the differences between extended
Math and current Math opportunities, the number of students interested in taking
Higher Level Math, classroom logistics and any possible deficiencies regarding
Extended Math opportunities.
5. BOARD RECAP / STAFF DIRECTION
- Collaborate with faculty and parent focus groups regarding the Trips policy
utilizing the value parameters supplied by the Trustees survey results and report
back to the Board in the spring.
- Email maximum number of students using the current facilities.
6. ADJOURNMENT
There being no further business before the Board, President Wheat adjourned the
workshop at 6:50 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular meeting to order at 6:50 p.m.
BOT Minutes 10/01/12
Page 3 of 3
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS
No one addressed the Board.
3. CONSENT AGENDA
a. Consider approval of the minutes for the meeting held on September 10, 2012.
b. Consider approval of Resolution 12-22, Amending the Parent/Student Handbook
Providing for the Enforcement Of Parking Guidelines as it Pertains to Westlake
Academy.
MOTION: Trustee Levitan made a motion to approve the consent agenda.
Cox seconded the motion. The motion carried by a vote of 5-0.
4. BOARD CALENDAR
5. FUTURE AGENDA ITEMS
6. ADJOURNMENT
MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee
Langdon seconded the motion. The motion carried by a vote of 5-0.
President Wheat adjourned the meeting at 6:54 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 12, 2012.
ATTEST: ____________________________
Laura Wheat, Board President
_____________________________
Kelly Edwards, Board Secretary
Page 1 of 3
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, November 5, 2012
TOPIC: Consideration of a Resolution approving the Facilities Master Plan for the
Westlake Academy Campus.
STAFF CONTACT: Tom Brymer , Town Manager / Superintendent
Troy J. Meyer, Director of Facilities and Park & Recreation
DECISION POINTS
Start Date Completion Date
Timeframe: March 1, 2012 November 5, 2012
Funding: Amount - $35,000 Status - N/A Source - General Fund
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance
Leadership
Financial
Stewardship
Customer Focus
FS. Sustain Fiscal Health
CF: Provide Outstanding Service
and Program Delivery
Strategic Issue Outcome Strategy Staff Action
Fiscal Stewardship &
Organizational
Effectiveness
Capital Investment
5. Budget according
to established service
level provisions
within departments
3. Policy & Cost
Analysis Driven by
Growth (Future
Assets)
SA 05.1: Budget Preparation
SA 3.3: Evaluate Westlake
Academy campus needs and
expansion options
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 3
EXECUTIVE SUMMARY
During the past several months, the Town Council (functioning as the Board of Trustees for
Westlake Academy) has examined student enrollment and facility options related to Westlake
Academy. At the February 6, 2012, a consensus was reached to retain professional architectural
services for the following:
1) review previous campus facility plans
2) to obtain a campus facilities master plan and
3) adopt the facility master plan which would guide future capital planning at Westlake
Academy.
The Town Council proposed amending the FY11-12 municipal budget to utilize funds from the
General Fund’s un-appropriated fund balance to cover the cost of the master planning contract
for an amount not to exceed $35,000 (including reimbursable expenses). The Master Plan Task
Force comprised of the Director of Facilities & Recreation in conjunction with WA Faculty and
Staff members from Bennett, Benner, Pettit , (BB&P) met in May and June to discuss future
growth including class size, the total student population, program offerings, and funding options.
BB&P assembled this information and created the proposed campus facility master plan for
Westlake Academy. This plan could be constructed in multiple phases. Phase 1
recommendations includes improvements, which would consist of a new secondary class room
building, a cafetorium building (with a stage), and a field house (containing locker rooms and
storage space for athletic equipment).
The plan was subsequently presented at the Town Council workshop held on August 10,
2012. Discussion at that workshop included a draft facility plan and associated possible capital
projects for the Academy. Facility improvements were also discussed at a Board of Trustees
workshop meeting on August 13, 2012, and again at the Town Council’s Workshop on August
27, 2012.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Staff recommends that the facility master plan be approved at this Board of Trustees and the next
Town Council meeting. The process would allow for cross utilization of the information and
provide direction to the staff/stakeholders of each distinct user group. For instance, the facilities
would be located on the Academy campus and be of special concern to parents, students and
educators as we plan for future expansion/growth of our current location. The approval at the
Town Council level would help clarify to the residents, the direction of the Town as it relates to
the municipally owned buildings and operations of the charter school. All designed to ensure the
maximum amount of transparent and communication with our residents and stakeholder groups.
The plan should also be used as a resource document in our future planning efforts and to
identify relevant projects for inclusion in the municipal five-year Capital Improvement Plan
(CIP). Understanding that plans can change and amendments may be made as our current
situations are evaluated and updated through our varying enrollment needs and other external
factors.
ATTACHMENTS
Page 3 of 3
1. Facility Plan Booklet
WA Resolution 12-24
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 12-23
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
PROVIDING FOR A FACILITY MASTER PLAN FOR WESTLAKE ACADEMY.
WHEREAS, the Board of Trustees of Westlake Academy is charged with planning for
various campus facility needs as it relates to educational services for Academy students that
provide for high academic achievement; and,
WHEREAS, a facility master plan is important to the long-range planning for the
Academy as it pertains to enrollment growth, which should be updated and modified as
situations warrant; and,
WHEREAS, the Superintendent will utilize the facility plan as a resource in developing
the municipal five-year Capital Improvement Plan (CIP) on an annual basis; and,
WHEREAS, that the Board of Trustees finds that that the passage of this Resolution is in
the best interest of the citizens of Westlake as well as the students, their parents, and faculty of
Westlake Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That , the Board of Trustees Westlake Academy, hereby approves this
resolution approving a facility master plan attached hereto Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
WA Resolution 12-24
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 5th DAY OF
NOVEMBER, 2012.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Stan Lowry, Town Attorney or
Janet Bubert, School Attorney
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: November 5, 2012
Staff Contact: Rod Harding Workshop Discussion
PYP Principal/Campus Director
Subject: Promotion Policy
EXECUTIVE SUMMARY
Staff has recognized that there are exceptional circumstances, in which the principals will need
to make informed decisions regarding the promotion of students in a particular subject of
coursework or to the next grade level in order to create opportunities for each student to
“…achieve their highest individual potential in a nurturing environment that fosters the traits
of the IB Learner Profile.”
In pursuit of our vision statement, we have discussed the concepts associated with this draft
policy as it relates to the promotion of students and our responsibilities according to the Texas
Education Agency directives, and more specifically - to Charter schools, with our legal counsel.
The criteria for promotion decisions are outlined in the policy and will also be included in the
Parent / Student Handbooks. The determining factors shall include an identified need for the
student, achievement records, recommendations, external exams, additional academic work and
when necessary, specific assessment(s) to help determine a student’s ability to succeed at an
advanced level.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
The ratification of this new policy will meet the needs of exceptional students within the
academy and decisions made for these students will relate directly to Westlake Academy’s
Vision of inspiring “…students to achieve their highest individual potential…”
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
ATTACHMENTS
1. Proposed Policy
2. Resolution 12
WA Resolution 12-24
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 12-24
A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY
AMENDING THE POLICY MANUAL AND APPROVING A POLICY PERTAINING
TO PROMOTION OF STUDENTS AT WESTLAKE ACADEMY.
WHEREAS, the Westlake Academy Board of Trustees desires to amend the policy
manual through the adoption of a promotion policy for the student’s of Westlake Academy; and
WHEREAS, the Westlake Academy Board of Trustees finds that this policy will
enhance student achievement by assisting all members of the school community to understand
individual student needs and use educational data in a consistent and successful manner; and
WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this
Resolution is in the best interests of the Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Board of Trustees of Westlake Academy hereby adopts the
proposed policy related to the Promotion of Students in Academic Programs which is attached as
Exhibit “A” to this resolution.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
WA Resolution 12-24
Page 1 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 5th DAY OF
NOVEMBER, 2012.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
L. Stanton Lowry or Janet S. Bubert,
School Attorney
1
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 6.12:
Date Board Adopted: November 5, 2012
Date Board Amended: N/A
Effective Date: November 5, 2012
Policy Name: Promotion of Students in Academic Programs
Policy Category: Student Achievement
Policy Goal: Guidelines for Determining Student Promotion in Grades K through 12
Policy Description:
The curriculum of Westlake Academy as an IB World School requires students to
embark on the rigorous International Baccalaureate Organization (IBO) coursework
found in the Primary Years Programme, Middle Years Programme, and the Diploma
Programme. The curriculum content aligns the Texas Essential Knowledge and Skills
(TEKS) requirements and the IBO learning outcomes.
A student’s progression through the curriculum and instructional program has been
designed with the expectation that students complete one grade level during each
academic year. It shall be the responsibility of the respective principals to develop
guidelines and procedures to implement this intent. The Board also recognizes that a
student may progress at a rate such that the student is prepared to pursue coursework
in a grade or subject area above the student’s corresponding grade level. However, a
student will be promoted only on the basis of academic achievement or demonstrated
proficiency of the subject matter or grade level. In an effort to pursue the vision of the
Academy and “…inspire students to achieve their highest individual potential,” the
following criteria shall be used by the principal(s) when making decisions related to
promotion:
1. School-work and achievement records for the student (internal assessments,
report cards, etc.)
2. Recommendations from current or previous instructors/teachers
3. External standardized achievement exams (TAKS, STARR, and if appropriate,
the International School’s Assessment)
4. A student may not be promoted to a sixth grade program if the student has not
performed satisfactorily on the fifth grade mathematics and reading assessment
instruments; and a student may not be promoted to the ninth grade program if
the student has not performed satisfactorily on the eighth grade mathematics and
2
reading assessment instruments, unless an exception applies under the state
assessment requirements that exempts the student from administration of the
fifth or eight grade assessments.
The principal and/or a parent may initiate a request for a student to advance beyond the
next grade level or in a particular subject area beyond the next grade level. The
principal will review the request and initiate a review of all data identified above for
promotion as well as the following information:
1. Teacher recommendations that include social-emotional aspects and maturity of
the student, and the student’s attitude toward learning and independent study in
order to help determine the potential success of the student in the promoted
course/grade
2. Documentation of additional academic work completed outside the normal
classroom hours, and activities (academic competitions, summer camps,
advanced tutoring programs, and/or on-line coursework, etc.)
3. If deemed necessary, performance on additional assessment(s) identified by the
principal to determine the appropriate placement of the student and the student’s
ability to advance in the applicable coursework.
Credit must be earned for any course required for graduation. Should a student seek to
receive credit for a course without receiving instruction in the course from Westlake
Academy, all of the above criteria shall be met along with the following:
1. The student shall complete a standardized exam, such as the Texas Tech high
school exit-level course(s) or a similar assessment from a credit-awarding
institution. The student must achieve a score of at least 90% or higher for
consideration of credit at the Academy
2. All exams must be pre-approved by the principal(s)
3. The student shall be responsible for any associated exam fees required by the
testing institution.
Principal(s) should complete the review and consideration of the identified criteria within
30 days of the initial request and communicate the decision to the parents.
BOARD CALENDAR
o Extended Boundary Parents Meeting (1 of 2)
November 8, 2012; 7:00 pm; Marshall Ridge Community Room
1825 Sterling Trace, Keller, 76248; Hosted by Wes & Ange Bumgarner
o Town Council Workshop & Meeting
November 12, 2012; 5:00 pm; Council Chambers
o Texas Municipal League 100th Annual Conference
November 13-16, 2012; at the Gaylord in Grapevine
o WA Thanksgiving Break
November 19-23, 2012
o Thanksgiving Holiday – Town & Academy
November 22-23, 2012
o Westlake Community Tree Lighting
November 27, 2012; 6-8:00 pm; Town Green
o Board of Trustees Workshop & Meeting
December 3, 1012; 5:00 pm; Council Chambers
o Town Council Workshop & Meeting
December 10, 2012; 5:00 pm; Council Chambers
o WA Final Exam Week – student early release
December 17-20, 2012
o WA Holiday Break
December 21-January 4, 2012
o Christmas Holiday – Town & Academy
December 24-25, 2012
o IB Diploma Ceremony
January 11, 2012, time TBA; WA Gym
o NE Transportation Summit
February 15, 2013, Hurst Conference Center
Westlake Academy
Item #4
Board Calendar
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the CEO with the
requested item and the CEO will list it on the agenda. At the meeting, the requesting
Board member will explain the item, the need for Board discussion of the item, the
item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member
receives a second, the CEO will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
- None
Westlake Academy
Item # 5 –
Future Agenda
Items
Westlake Academy
Item # 6 –
Adjournment
Back up material has not
been provided for this item.