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HomeMy WebLinkAbout10-01-12 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Mission Statement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Page 1 of 3 WESTLAKE ACADEMY Vision Statement Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective BOARD OF TRUSTEES MEETING AGENDA October 1, 2012 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS/MUNICIPAL COURT ROOM Workshop Session 5:00 p.m. Regular Session 6:00 p.m. Page 2 of 3 Workshop Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FROM OCTOBER 1, 2012, TRUSTEES REGULAR MEETING AGENDA. (30 min) 4. DISCUSSION ITEMS a. Discussion regarding an amendment to the Trips Policy. (45 min) b. Discuss the opportunity to create an MYP Extended Math pathway that leads to preparation for the DP Higher Level Math. (30 min) 5. BOARD RECAP / STAFF DIRECTION 6. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on September 10, 2012. b. Consider approval of Resolution 12-22, Amending the Parent/Student Handbook Providing for the Enforcement Of Parking Guidelines as it Pertains to Westlake Academy. 4. BOARD CALENDAR Page 3 of 3 5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. 6. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on September 26, 2012, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." REVIEW OF CONSENT AGENDA ITEMS a. Consider approval of the minutes for the meeting held on September10, 2012. b. Consider approval of Resolution 12-22, Amending the Parent/Student Handbook Providing for the Enforcement Of Parking Guidelines as it Pertains to Westlake Academy. Westlake Academy Item # 3 – Review of Consent Agenda Items DISCUSSION ITEMS a. Discussion regarding an amendment to the Trips Policy. (45 min) b. Discuss the opportunity to create an MYP Extended Math pathway that leads to preparation for the DP Higher Level Math. (30 min) Westlake Academy Item # 4– Discussion Items Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: Diploma Program Meeting Date: October 1, 2012 Staff Contact: Clint Calzini & Rod Harding Discussion Subject: Residential Trip Discussion for the 2012-2013 School Year EXECUTIVE SUMMARY The agenda item will outline the administration’s review processes for the residential trips policy, prior to submittal to the Board of Trustees. The discussion will seek to identify and prioritize the underlying values associated with our offerings, which will be the foundation to moving forward with the current list of trips indicated and/or any expanded destinations shown in the Parent/Student Handbooks. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance on this agenda item? The residential trips are in need of review if we wish them to be successful part of Westlake Academy. Providing guidance to the administration will assist this review. Which policy governs this agenda item? Board Policy No. 6.02: Student Achievement Board Parameters for School Sanctioned Trips What additional direction is necessary for this agenda item? Provide direction to the administration by identifying and prioritizing the underlying values. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Provide direction to the administration. ATTACHMENTS None Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: Diploma Program Meeting Date: October 1, 2012 Staff Contact: Clint Calzini Discussion Subject: Discuss the opportunity to create an MYP Extended Math pathway that leads to preparation for the DP Higher Level Math EXECUTIVE SUMMARY The school board has expressed an interest in providing a Higher Level Mathematics course option in the Diploma Program. From a meeting with the Mathematics department and the Diploma Coordinator and MYP Coordination Team, there appears to be a small, but capable group of students who would be successful in the establishment of a pathway, which would lead to this higher level of math. Staff has further explored the possibility of offering this course work and will discuss the opportunity in terms of educational value, logistics and financial implications. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance on this agenda item? Providing an additional course requires advanced planning on part of the administration. Due to the human resource, educational resources, and possible facility needs, the consequent financial obligation needs to be considered by the School Board. Which policy governs this agenda item? Approval of educational programs and budget approval. What additional direction is necessary for this agenda item? Provide direction to the administration on whether to move forward with this pathway. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Provide direction to the administration. ATTACHMENTS None BOARD RECAP / STAFF DIRECTION Westlake Academy Item #5 Board Recap / Staff Direction Westlake Academy Item # 6 – Workshop Adjournment Back up material has not been provided for this item. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Westlake Academy Item # 2 – Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on September10, 2012. b. Consider approval of Resolution 12-22, Amending the Parent/Student Handbook Providing for the Enforcement Of Parking Guidelines as it Pertains to Westlake Academy. Westlake Academy Item # 3 - Consent Agenda Items BOT Minutes 09/10/12 Page 1 of 4 WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING September 10, 2012 PRESENT: President Wheat, Trustees: Michael Barrett, Carol Langdon, David Levitan and Rick Rennhack. Clif Cox arrived at 5:20 p.m. ABSENT: OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Director of Communications & Community Affairs Ginger Awtry, Facilities and Recreation Director Troy Meyer, and Management Intern Alora Wachholz. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:08 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM SEPTEMBER 13, 2012, TRUSTEES REGULAR MEETING AGENDA. Trustee Levitan asked to discuss the food catering services contract. Discussion ensued regarding any revisions and the vendor name change. BOT Minutes 09/10/12 Page 2 of 4 4. REPORTS a. Report and analysis on Westlake Academy students regarding longevity and IB Diploma graduates. Trustee Rennhack asked for Staff to clarify the attrition rate. Discussion ensued regarding the attrition rates and consistency with other IB schools. 5. DISCUSSION ITEMS a. Discussion regarding the amendments to the Adherence to the Texas Education Agency, International Baccalaureate and Charter Guidelines Policy. Principal Calzini provided an overview of the revisions to the policy. Discussion ensued regarding the AP and DP curriculum overlap, content differences, any additional resources necessary to teach AP content, a forthcoming curriculum gap analysis, and the college admission process utilizing the predicted DP exam scores. The Board requested staff remove language referencing the Charter and TEA from the amended policy. b. Discussion regarding Campus Parking Enforcement guidelines. Assistant to the Town Manager DeGan provided an overview of the guidelines and enforcement. Discussion ensued regarding the enforcement options, the process to issue a citation, costs associated with parking citations and the communication that would be provided to parents and students. 6. BOARD RECAP / STAFF DIRECTION Generate a gap analysis report regarding AP and DP curriculum. Review admissions regarding testing requirements of top ten schools. Amend to the parking guidelines policy implementing enforcement procedures. 7. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 6:30 p.m. BOT Minutes 09/10/12 Page 3 of 4 Regular Session 1. CALL TO ORDER President Wheat called the regular meeting to order at 6:30 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS Ange Bumgarner, 1700 Imperial Springs, Keller, would like the Board to review the current lottery notification process, asking that the existing family notification process be separated and not occur at the same time of the lottery notifications. Ann Dunlap, 800 Victoria, Southlake, spoke in favor of continuing to provide students the opportunity to study the AP content, as colleges readily accept AP testing scores, so they can compete with other students when applying to college. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on August 13, 2012. b. Consider approval of Resolution 12-20, Amending the Adherence to the Texas Education Agency, International Baccalaureate and Charter Guidelines Policy (AP testing). c. Consider approval of Resolution 12-21, Approving a contract with Viandas Foods, L.LC., for Food Catering Services. MOTION: Trustee Rennhack made a motion to approve the consent agenda with the revision as discussed to Resolution 12-20. Trustee Cox seconded the motion. The motion carried by a vote of 5-0. 4. BOARD CALENDAR 5. FUTURE AGENDA ITEMS - None BOT Minutes 09/10/12 Page 4 of 4 6. ADJOURNMENT MOTION: Trustee Langdon made a motion to adjourn the meeting. Trustee Barrett seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 6:43 p.m. APPROVED BY THE BOARD OF TRUSTEES ON OCTOBER 1, 2012. ATTEST: ____________________________ Laura Wheat, Board President _____________________________ Kelly Edwards, Board Secretary Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: Campus Operations Meeting Date: October 1, 2012 Staff Contact: Amanda DeGan Discussion Assistant to the Town Manager Subject: Amending the Parking enforcement guidelines at Westlake Academy EXECUTIVE SUMMARY At the previous meeting held on September 10, 2012, the Board reviewed two options pertaining to the enforcement of parking violations on the school campus. The direction given was to pursue the option shown below: Step One: One warning issued to offender Step Two: Issuance of parking citation(s) (three violations prior to implementing Step Three) Step Three: Towing or ‘booting’ of vehicle The process to implement this measure is to approve the guidelines at the Board of Trustees leve l and publish the information in the Parent/Student Handbooks. For the current school year, an addendum to both the Primary and Secondary Handbooks (shown below) will be communicated to the parent/students along with the separate email notifications that have already been distributed. In order to move to Step Three (booting/towing of the vehicle), an item will be placed on the Town Council agenda to approve an ordinance for this level of enforcement. This action is based on a recommendation from our attorney’s office and requires additional notifications and signage to be placed on the school campus. Although, Staff does not expect that this option will be used frequently, all the necessary compliance mechanisms will be in place prior to implementation. As mentioned previously, all ‘Steps’ are designed to be guiding actions for Staff when they patrol the campus and proceed through the process. Officer discretion will be used when necessary and all enforcement steps will be relayed to our stakeholders through multiple communication methods. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Sta ff Page 2 of 2 GOVERNANCE FRAMEWORK Governance framework will provide the directives of the Board to the Municipal and Academy staff as it relates to the guidelines of current and future parking enforcement on the campus. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Approval of the parking enforcement procedures. ATTACHMENTS • Section of Parent / Student Handbook indicating notification of violation Applicable to all drivers on campus - Excerpt from Secondary Parent/Student Handbook. DRIVING AND PARKING RESPONSIBILITIES Student Drivers Students may apply for a parking permit once they have a fully authorized state driver’s license, present insurance papers, and parental authorization and liability forms. Yearly permit fees will vary based on which campus parking lot location the student chooses to park their vehicle. Information may be obtained on the Academy’s website and through the administration office. Each year, the student will receive a Westlake Academy parking sticker to place on the car and all student vehicles must use the parking spaces reserved for them according to the location and permit fee remitted to the office. Please see the front office for additional information and/or to obtain a parking permit map and schedule of fees. At this time Westlake Academy has enough parking spaces to accommodate all students who will be allowed to drive on campus in addition to staff and visitors. If at such time, parking spaces are outnumbered by student drivers, the Academy may implement a student lottery to determine distribution of parking spaces. Preference will be given to the most senior class. If there are spaces for other classes, separate lotteries will be held to determine the allocation of those remaining spaces. Westlake Academy may suspend the permit of any student vehicle from driving or parking on campus for the violation of any rule or regulation or for unsafe driving, whether or not the incident occurs on campus, or if the student’s driving privilege is interfering with class attendance or academic performance, as determined by the Principal(s). In the case of suspension, the permit may be reinstated, with the assessment of new fees, at the discretion of the Principal. As mentioned above, each parking pass corresponds to an assigned space on the campus. Failure of the student to park in their designated spot will result in the issuance of a citation. Should a student arrive on campus (see parking permit application for reserved hours) and find that an unauthorized vehicle has parked in their designated space; the student will drive to the visitors parking area and park in this location. They should then notify the administration office of the issue immediately. Please do not park in a ‘nearby’ space that may be reserved for another student vehicle. This will subject the student to the issuance of a citation for a parking violation. All laws regulating traffic on public roads, in addition to laws pertaining to licensed drivers under the age of 18, apply to the operation of vehicles on campus. We would like to remind students and parents that the Texas law applicable during the first 6 months of the driver license (These persons may not operate a motor vehicle with more than one passenger in the vehicle under the age of 21 who is not a family member) will apply at Westlake Academy. All student drivers must comply with the rules and policies of Westlake Academy. All students issued a permit are subject to vehicle searches. Applicable to all drivers on campus - Excerpt from Secondary Parent/Student Handbook. Students will be allowed to drive and park on campus between the hours of 6:00 a.m. and 9:00 p.m. Students are to drive in a safe and slow manner, never more than 10mph. Students may not leave school without an authorized excuse before the end of the school day or allow another student to use their automobile during the day for such a purpose. Student drivers must exit the campus only after the regular dismissal line. Student drivers will not be allowed to operate a motor vehicle while using a wireless communication device. The school reserves the right to search the student’s vehicle in the student’s presence while it is parked on school grounds. Parent(s)/Volunteers on Campus In certain instances, parents and volunteers will also have assigned parking spaces based on their desire to purchase a parking permit for Westlake Academy. The permits will have a corresponding number on the tag and the space indicating the appropriate reserved spot for each vehicle. Should the parent/volunteer arrive on campus (see parking permit application for reserved hours) and find that an unauthorized vehicle has parked in their designated space; they will drive to the visitors parking area and park in this location. They should then notify the administration office of the issue immediately. Please do not park in a ‘nearby’ space that may be reserved for another vehicle. This will subject the parent/volunteer to the issuance of a citation for a parking violation. WA Resolution 12-22 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 12-22 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY AMENDING THE PARENT/STUDENT HANDBOOK PROVIDING FOR THE ENFORCEMENT OF PARKING GUIDELINES AS IT PERTAINS TO WESTLAKE ACADEMY. WHEREAS, the Board desires to enforce the parking guidelines for reserved spaces on the Westlake Academy campus; and, WHEREAS, the enforcement of the guidelines and processes as shown below are necessary and prudent; and, Step One: One warning issued to offender Step Two: Issuance of parking citation(s) (three violations prior to implementing Step Three) Step Three: Towing or ‘booting’ of vehicle WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE WESTLAKE ACADEMY, TEXAS: SECTION 1: The above findings are hereby found to be true and correct and are incorporated herein in its entirety. SECTION 2: The Board hereby adopts the enforcement process through the issuance of Class C Misdemeanor offenses. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. WA Resolution 12-22 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 1st DAY OF OCTOBER, 2012. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ L. Stanton Lowry or Janet S. Bubert, School Attorney BOARD CALENDAR o Northwest Metroport Chamber’s “State of the Cities” Luncheon October 2, 2012; 11:30 – 1:30 pm; Trophy Club Country Club o 4th Annual Westlake Baja at Vaquero hosted by WAF October 2, 2012; 5-10:00 pm; Vaquero Club o WA Student Holiday; PYP Conferences and Teacher Work Day October 5-8, 2012 o WA Homecoming Football Game October 5, 2012; 5:00 pm o Senior Night – Varsity Volleyball October 11, 2012; 5:30 pm; WA Gym o Van Cliburn Foundation Community Concert October 15, 2012; Home of Dr. Clif & Kelly Cox; Time TBD o WA Student Early Release – Teacher Work Day October 19, 2012; Noon o Westlake Fire-EMS Open House & Community BBQ October 20, 2012; 5:00 – 8:00 pm; Fire Station o Town Council Workshop & Meeting October 22, 2012; 5:00 pm; Council Chambers o 2nd Annual Westlake Classic Car Show hosted by WHPS October 27, 2012; 11 – 4:00 pm; Solana Club parking o Monster Mash hosted by HOC October 27, 2012; Time TBA; WA Campus o Board of Trustees Workshop & Meeting November 5, 1012; 5:00 pm; Council Chambers o Town Council Workshop & Meeting November 12, 2012; 5:00 pm; Council Chambers o Texas Municipal League 100th Annual Conference November 13-16, 2012; at the Gaylord in Grapevine o WA Thanksgiving Break November 19-23, 2012 Westlake Academy Item #4 Board Calendar o Thanksgiving Holiday – Town & Academy November 22-23, 2012 o Westlake Community Tree Lighting November 27, 2012; 6-8:00 pm; Town Green o Board of Trustees Workshop & Meeting December 3, 1012; 5:00 pm; Council Chambers o Westlake’s Annual Employee Award & Christmas Dinner Tentative: Evening of Dec 8 or Dec 15; details TBD o Town Council Workshop & Meeting December 10, 2012; 5:00 pm; Council Chambers o WA Final Exam Week – student early release December 17-20, 2012 o WA Holiday Break December 21-January 4, 2012 o Christmas Holiday – Town & Academy December 24-25, 2012 o IB Diploma Ceremony January 11, 2012, time TBA; WA Gym o NE Transportation Summit February 15, 2013, Hurst Conference Center FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Westlake Academy Item # 5 – Future Agenda Items Westlake Academy Item # 6 – Adjournment Back up material has not been provided for this item.